Sajin Aruldas

Duties & Responsibilities as Resource Cell Secretary
• Maintaining executive’s agenda and assist in planning
• ERP & EFS Handling
• Control overall absenteeism (daily Manpower absenteeism report)
• Follow up Manpower Distribution & Utilization at Projects
• Provide Monthly / Yearly Recruitment Plan according to the actual status
• Assist AHC with the labour recruitment process, testing and selecting appropriate labours for the assigned activities.
• Follow up the process of Procurement of New assets
• Handle and prioritize all outgoing or incoming correspondence (email, letters, packages etc)
B) Duties & Responsibilities as Divisional Secretary in Scaffolding & Formwork Division
• Prepare monthly Hiring Scaffolding Invoice and submit in ERP for approval
• Prepare financial statements and provide assistance in bookkeeping
• Floating the enquires and preparing BID Summary
• Coordinate with Supplier for Material Delivery and financial assistants
• Coordinate with Projects for Scaffolding material Movement
• Obtain feedback from all projects upon the Material supply (Client Satisfaction Questionnaire)
• Evaluate the external Scaffolding Supplier's performance and provide the report to the management.
• Tender documents distribution & follow-up
• Coordinate with Management & PMC for new assets purchasing
• Monitor office supplier and negotiate terms with suppliers to ensure the most cost-effective orders.

DUTIES & RESPONSIBILITIES in Engineering Department
• Handling the DM (Dubai Municipality) Official online Site.
• Working in Tender & Estimation department for Quoting the Tender.
• Sending & follow up the enquiry for the Quotation and analysis them for finalizing.
• Coordinating with the Quantity Surveyor for finalizing the Quotations.
• Demonstrated ability for the Document Control and Maintenance.
• Supporting Projects Managers & Site Engineers for the site work in the form of making official letters for them & arranging shop drawings and DM approved drawings & Documents.
• Interacting with the clients and understanding their requirements as in the form of changes in shop drawings, effectively and informing the Consultant.
DUTIES & RESPONSIBILITIES as Executive Assistant / Secretary to the Managing Director
• providing high level clerical and administrative support to Managing Director
• Giving assistance to the Managing Director at Office as in the form of handling the mail and arranging the meeting with the Clients, Consultant and Sub-contractors.
• Compose letters and other correspondence for the MD
• Prepare the agendas before every meeting(internal) and distribute them to all the staff members who are suppose to attend the meeting
• Take and record minutes of the meeting
• Operating all the office filing system
• Managed inventory associated with the administration process
• Provide office support service in order to ensure efficiency and effectiveness within the Band office
• Demonstrated ability for the Document Control and Maintenance.
• Type confidential documents on word-processing system
Provide Administrative service for Chief and the Managing Director.