HR / Administration Officer
Westford School Of Management
Total years of experience :5 years, 6 Months
• Working on committees including academic boards, governing bodies and task groups.
• Assisting with recruitment, public or alumni relations and marketing activities.
• Coordinate and complete all joining formalities for all new recruits and provide necessary information to selected candidates regarding the salary/benefits and ensure that the candidates is briefed with all relevant details before joining
• Process all employee forms and maintain personnel records. To include all new joiner forms, preparation of welcome packs and ensuring all related forms are signed and returned to HR Department.
• Drafting and interpreting regulations and dealing with queries and complaints procedures.
• Maintaining high levels of quality assurance, including course evaluation and course approval procedures.
• Using information systems and preparing reports and statistics for internal and external use.
• Participating in the development of future information systems.
• Contributing to policy and planning.
• Managing budgets and ensuring financial systems are followed.
• Liaising with other administrative staff and academic colleagues
• Liaising with partner institutions, other institutions, external agencies, government departments.
• Developing HR planning strategies, which consider immediate and long-term staff requirements.
• Planning and sometimes delivering training - including inductions for new staff.
• Analysing training needs in conjunction with departmental manager.
• Maintains the work structure by updating job requirements and job descriptions for all positions.
• Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.
• Prepares employees for assignments by establishing and conducting orientation and training programs.
• Maintains a pay plan by conducting periodic pay surveys; scheduling and conducting job evaluations; preparing pay budgets; monitoring and scheduling individual pay actions; recommending, planning, and implementing pay structure revisions.
• Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors.
• Recruitment and Selection of administrative staff, orienting and training employees, maintaining a safe and secure work environment, developing personal growth opportunities.
• Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counselling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
• Ensure consistency of application of our HR policies and procedures and initiate changes in line with changing legal requirements.
• Coordinates with the completion of Performance Appraisal/Performance Review for staff evaluation.
• Provides supplies by identifying needs for reception, switchboard, mailroom, and kitchen, establishing policies, procedures, and work schedules.
• Provides communication systems by identifying needs, evaluating options, maintaining equipment, approving invoices.
• Completes special projects by organizing and coordinating information and requirements, planning, arranging, meeting schedules and monitoring results.
• Arranging, maintaining and rendering medical first aid to workmen of the site, as and when need arises.
• Displaying the specified statutory notices in accordance with labour laws and updating them, as and when required.
• Installing and operating the internal systems of the company in relation to attendance recording, overtime work, wages records, statutory deductions and any other specified matters.
• Liaisoning with labour department, job related government officials, the workmen, sub-contractors and special agencies to maintain good industrial relations and to ensure full statutory compliances.
• Delegating responsibilities to other staff as needed to meet the board objectives.
• Proven records in building teams to achieve targets.
• Assure excellence in customer service and customer relationship management.
• Provide management support to the employees and has developed a positive working atmosphere within the organisation and working relationships in between the employees
• Recruiting staffs and providing training.
MBA - (Master of Business Administration) passed the degree from Cardiff Metropolitan University, United Kingdom in the year 2011
B.Sc - passed the degree from Bharathiyar University, India in the year 2008