Sakila Farveen

Admin & HR Recruitment Coordinator at Career Hunters

• Kuwait - Hawali
• January 2020 to September 2023

I handled the complete recruitment cycle from job ad, CV screening, telephonic/ preliminary interviews, coordinating on the f2f interview with hiring manager and following up on the feedback and offer letter till the candidate joining.

Administration Duties
• Acted as a point of contact for all internal communication between the Managers.
• Liaising with the Managers and discussing any issues pertaining in the office and coming up with possible solutions.
• Independently researched on sourcing the office supplies in terms of quality & price and suggesting the manager for best buy.
• Announcing official holidays/ updates to the recruiters after receiving the confirmation from the managers.
• Coordinated on all IT related issues with our team in India & our remote IT technician in Kuwait.
• Preparing client resume submittals for the candidates interviewed by the manager.
• Preparing invoices, keeping track for payment follow-ups and making sure the payment is collected within the due date.
• Arranging for courier/ cheque collection from client via third-party shipment company
• Recording prospective incoming client and forwarding to the BD Manager.
• Prepared, edited company contracts and filled in digital signatures upon approval.
• Preparing staff time sheet and updating on monthly basis.
• Prepared all the necessary reports using MS Excel.
• Screening CVs and conducted telephonic interviews for internal hires before submitting to the Managers.
• Scheduled interviews for internal hires & client requirements.
• Trained new joiners on our business workflow & software.
• Managing the office in the absence of the managers and coordinating on their behalf.
• Maintaining clients’ relationships.
• Provide training to new joiners

Recruitment Duties
• Opening new requisition in the company website and in the database software.
• Prepared job description according to the requirements.
• Posted job advertisements online -Bayt.com, LinkedIn, IIK etc.
• Sourced candidates through company database, job portals, referrals,
• Screening potential candidates and receiving applications for the positions.
• Conducting telephonic/ preliminary interview.
• Independently handling client requirements positions.
• Preparing the resume submittals to our client (employers).
• Maintain and update the data of the clients and candidates on a regular basis.
• Prepare and maintain reports for all the job requirements, profiles submitted, candidates interviewed and offered.
• Following up with candidates & clients for shortlisting for the next round/ offer stage.
• Arranging candidate interviews and handling interview cancellations swiftly.
• Following up on candidate's offer letter & joining etc.