HR & Admin Manager
Abdulaziz hamad Al Fares
Total years of experience :15 years, 10 Months
- Pay scale and Grading system: developed a system for the company and been considered during the annual pay raise implementation for 2022.
- Compensation and Benefits: finalized the annual employees’ appraisal and increments process and reflected the changes on the payroll and employees files.
- SAP ERP system Implementation: working with the implementation team on the system configuration to decide how to go live with HR module.
- Recruitment: Increasing the company manpower to achieve 2023 organisation expansion plan and the launching of new sister companies.
- Payroll: manage the whole payroll process till bank uploading.
- Government Relations: leading the GR team as per government requirements through different portals MOL, Muqeem, TAMM, COC, Qiwa, Nitaqat, Civil defence and any governmental requirements.
- Facilities Management: monitor and look after the company buildings and employees accommodations in term of maintenance, safety, rooms’ allocations and assets.
- Internal Procurements and Contracts managements: Signing and negotiating different company’s contracts for day to day operations and maintenance. e.g. medical insurance, travel agencies, vehicle workshops and many different suppliers to support the internal procurement.
- Vehicles and Transportations: Managing the operation team for overall transportations, cars and trucks procurement, contracts, expenses, maintenance and TAMM portal.
- MENA Region: managing HR & Admin in Saudi, Bahrain, UAE & Iraq.
- Business Development: Lead the company's strategic projects and facilitate the flow of work. Currently working on expanding the company business within Saudi Arabia, Bahrain, UAE, and Iraq in relation to all HR & Admin related works.
- Personnel: Managing the mobilization/ demobilisation of the employees according to our clients’ requirements, monitoring payroll, leaves and final settlements, tickets for employees according to the labour law of each country. Besides, ensuring GOSI rules and regulations are implemented in each country and reviewing the payments.
- Recruitment: Sourcing the right manpower to our clients & projects across the region. And maintain the Saudization and Bahrainization on place. Besides, the local and overseas recruitment.
- Administration: Monitoring the company’s CRs across the region and ensure all are updated on the company branches. Setting the contracts in place with hotels, travel agencies and medical insurance companies.
Key Contributions:
- Finalised the wages protection implemented by Bahrain Government in GOSI for all our employees.
- Implemented a recruitment platform where all candidates can apply through.
- Reviewed the internal forms & contracts and implemented the required documents.
Managing different organisations'HR consultancy in different parts of Human Resources and as per clients needs.
Developed and implemented HR strategies aligned with the overall business strategy. Bridged management and employee relations by addressing demands or grievances. Managed the recruitment and selection process.
Increased productivity and process efficiency by improving the quality of selection and the quantity of talents. Enhanced the employees’ satisfactions and engagement by providing positive working environment introducing awards and recognition system, as well as salary increment and providing promotion letters issuance and distribution. Maintained employees’ databased based on contract and personal details during ERP systems implementations. Prepared payroll by reviewing employees’ salaries as per employment contracts, employee’s leave, and final settlements according to Saudi labour law and company policy. Assured the maximum benefits of the training by developing and implementing the training request form. Developed short terms strategic plan after applying the gap analysis and risk assessments in HR. Signed an agreement with oversees and recruitment agencies, head hunters, and internal Institutes for fresh graduates
Key Contributions:
Established the HR Department in RISAL and separated both HR and admin departments from ATCO group and managed government relations responsibilities.
Increased manpower by 1, 350 employees in 2018 instead of 500 in 2014 as well as Saudisation from 12% in 2014 to more than 22% in 2018
Conformed to business requirements as well as Saudi labour law and accordingly developed and implemented company’s HR Policy and forms.
Created HR work procedures manual, process mapping charts, strategic plan for HR, action plan, and required time frame for implementation.
Launched Female sections in line with Ministry of Saudi Labour and employed female employees and effectively employed female employees in company’s different departments.
Reduced negative financial impacts on company medical insurance policy and profile as well as flight and accommodation costs to more than 10%.
Rolled-out and implemented ERP systems, tested, as well as managed to go live within a tight deadline.
Prepared employment records related to hiring, transferring, promoting, and terminating. Explained human resources policies and procedures to employees. Ensured the completion of new hire paperwork.
Managed all legal concerns with company external legal advisor, company medical insurance profile and employees across seven branches across KSA, and the right implementation of company annual vacation schedule. Reduced employee absenteeism by controlling monthly attendance, leaves, and overtime reports for payroll. Prepared the payroll for all relocation allowance, leave salary, school fees, full, and final and ensured new starter employment agreements (contracts) preparation as per policy and job offer. Served as liaison between government relations division and HR to assure the exit re-entry visa, final exit visa issuance, and any government issues. Led all HR operations (personnel) in the absence of the personnel manager.
Key Contributions:
Reduced SR. 3.8 Million employees EOSB by devising and implementing the leave planner.
Designed HR module as well as developed and implemented the automated HR forms in effective coordination with ORACLE implementation team.
Nesma & Partners | (PMV)Plant Machinery Vehicles - Dhahran | (DHT) ARAMCO Refineries - Ras Tanura | King Abdullah University for Science & Technology Project - Jeddah
HR Coordinator | Administrator, Aug 2008 to July 2010
Assisted HR managers with recruitment, maintained employee records, assisted with payroll processing, and provide administrative support to all employees.
Led all aspects of HR administrative procedures including managing employees’ attendance, disciplinary actions forms, passports, and Iqamas, processing leaves, and coordinating with payroll for settlements. Received Manpower Request from concerned functional head and supported the recruitment department within its Saudisation programs and plans.
Key Contributions:
Contributed towards the recruitment and trade testing of 200 skilled employees in six months.
Organised and managed the graduation event of 300 trainees from Nesma institute in presence of the former Labour Minister.
Facilitated the employees and ensured their engagement throughout the project, which resulted in minimising the percentage of employees’ turnover by 60% in eight months.
The five years college study provided 2 years English Orientation (i.e. Reading, Writing, Listening, Speaking, Grammar and Vocabulary), all types of Interpretation/Translation (i.e. Translation in the fields of Literature, Military, Administration, Media, Computer, Commerce, Education, Law, Medicine, Engineering, etc.
