Senior Manager- Admin and HR
DSV
Total years of experience :19 years, 11 Months
This is continued service of my last job in Agility Company through intigration between DSV and Agility GIL
• Leading the functions of Admin & HR in Agility KSA (Dammam, Riyadh and Jeddah).
• Participate in reviews of annual manpower budgets and provides consultation on headcount increase impact.
• Participate and Drive Regional & Corporate led initiatives on Compliance and Ethics.
• Drafts and maintain Human Resources Policies & Procedures in line with local laws and regulatory requirements.
• Reinforce the implementation of the HR policies and procedures across the organization, promoting fair and equal
treatment.
• Maintain Saudisation requirements and provide the effective ways to implement and meet regulatory criteria.
• Directly leading the interaction with all Admin and Government related matters and activities, specifically but not limited to:
a) The Ministry of Labour
b) The Ministry of Commerce and Investment
c) Chamber of Commerce
d) General Organization for Social Insurance
e) General Department of Passports
f) The Ministry of Transport
g) General Authority of Zakat & Tax
h) Saudi Customs Authorities
i) Telecom providers, Mobily, Zain & STC...
• Directly leading key HR functions:
a) Generalist Human resources
b) Performance Management
c) Employee Relations
d) Learning & Development
e) Recruitment
* Develops and administers various human resources plans and procedures for all company personnel.
* Plans, organizes and controls all activities of the department, participates in developing department goals objectives and system
* Implements and annually updates compensation program; rewrites job descriptions as necessary; conducts annual salary surveys and develops merit pool (salary budget); analyzes compensation; monitors the performance evaluation program and revises as necessary.
* Develops, recommends and implements personnel policies and procedures; prepares and maintains handbook on policies and procedures; performs benefits administration to include claims resolution, change reporting, approving invoices for payment, annual re-evaluation of policies for cost-effectiveness, information activities program and cash flow
* Conducts recruitment effort for all exempt and non-exempt personnel, students and temporary employees; conducts new-employee orientations; monitors career-patching program, employee relations counselling, outplacement counselling and exit interviewing; writes and places advertisements.
* Establishes and maintains department records and reports. Participates in administrative staff meetings and attends other meetings, such as seminars. Maintains company organization charts and employee directory.
* Evaluates reports, decisions and results of department in relation to established goals. Recommends new approaches, policies and procedures to effect continual improvements in efficiency of department and services performed.
* Tracks & carries out employment attendance report.
* Performs other incidental and related duties as required and assigned.
* Conducts job interviews for the candidates.
* Responsible for providing the ERP to all company divisions.
* Responsible to manage 7 sector under the HR & Services Division ( payroll, ER, induction & training, procurement, assets managements, housing and transportation, and governmental affairs)
* Makes sure that the company keeps always in the proper zone in Netaqat.
* Responsible to avoid the company any violation or penalty from any governmental entity.
* Propose plans and strategic to maintain cost saving.
- Serving as HR Manager ''effective from May, 2012''.
• Managing all HR employees.
• Reporting all HR relating functions weekly, monthly and yearly.
• Following up employees attendance in all companies.
• Weekly visit to all companies.
• Arranging with Overseas Manpower Supplier.
• Visiting Ministry of Labor in Riyadh and meeting Overseas Recruitment Committee.
• Planning and organizing for employees quarterly transfer between the fuel stations. (New role in the created policy)
• Key person in recruiting work flow (Saudi/Non-Saudi)
• Making Exit interview with resigned employees. (New role in the create policy)
• Key person in approving all payments relating to the employees.
• Key person in payroll work flow.
* Al Khaldi Holding Company (Transportation, Cement Trading, Fuel Stations and General Constructions)
(Feb. 2011 Until now)
- Serving as HR Officer.
• Supervising all HR & Personnel employees.
• Working on creating HR policy & Procedures.
• Separating the companies referring to their industry.
• Controlling employees vacations.
• Representing the company in Saudi Aramco, Sabic and Saudi Electricity.
• Handling Saudization target achievement.
• Follow-up weekly Governmental reports with personnel officer.
• Controlling employees attendance.
• Preparing HO's employees salary.
* Saudi Next Care Company (Third Party Administrator in Medical Insurance)
(Feb. 2011 until Aug, 2011)
- Serving as HR Supervisor
• Supervise all the documentation relating to HR, personnel, Government affairs and legal issues in the company.
• Creating policies and procedures relating to the HR department.
• Planning for monthly and yearly payroll as well as, approving the payment to the employees.
• Working on employees' hand book which shows all the policies and procedures of the company.
• Reviewing Employees' salary scale.
• Control and review employees' appraisals.
• Registering new branches of the company.
• Saudi Next Care representative in SAMA.
* SRA Petroleum Services Company (Owned by Saudi Makamin Oil and Gas Services)
(Nov. 2009 - until Jan, 2011)
- Serving as Acting Head of HR Department since Feb, 2010 until Jan, 2011
Plan and administer policies relating to all phases of human resources activity, manage and control all SRA administrative job and plan, direct, implement, schedule work load, job assignment, budget recommendations, and control expenditure by performing the following duties personally or through the regions.
• Supervise the administration department including the personnel, Government affairs, legal and security divisions in the company.
• Key user for Admin. Department in implementing the ERP system.
• Set achievable goals and deadlines for the full department.
• Direct and coordinate the supportive services for the company & employees.
• Coordinated administrative policy development, interpretation, and implementation.
• Develops a team based culture that is aligned to company values and recognizes performances and innovation.
- Serving as Personnel Supervisor from Nov, 2009 until Feb, 2010
Supervise and coordinate with personnel team in the department to ensure smooth operation, and recommend measures to improve performance efficiently.
• Provides necessary support in the preparation of Budget, Periodic Performance Reviews reports.
• Ensure all the transactions and processes are in compliance with policies and procedures.
• Oversee personnel staff's performance.
• Supervise all activities and ensure proper implementation of administrative tasks in personnel division.
• Ensure the proper implementation of the three months probationary period process by controlling periodically the performance of the new incumbents in the company.
• Set necessary work-plan for personnel team.
• Provide higher management with the required update monthly reports of employees company-wise.
• Lead the personnel team in the processes and procedures development in the personnel division.
• Evaluate staffs performance in the personnel division.
• Maintain an updated employee personal filling system.
• Explore new methods and ideas contribute in the development of personnel division.
• Identify training requirements of personnel division staffs.
* Marai Company. ( March, 2008 until Oct, 2009)
- Serving as Regional Personnel Officer.
• Acting as Regional HR manager during his absence.
• Supervising all HR and personnel employees and security men in Eastern Region and report all HR and personnel related issues to Regional HR manager.
• Planning and organizing all of Eastern Region Employees.
• Preparing and submitting all the reports related to Personnel and HR to Marai Head Office.
• Preparing all recruitment procedures for new hired employees.
• Preparing and finalizing all termination procedures for all Marai employees in case if there is any.
• Searching and finding appropriate candidates to fill the vacant positions.
• Controlling Region's employees' disciplinary actions.
• Controlling Region's employees' Sick leave.
• Controlling work Injuries "GOSI".
• Controlling employees' family's visit visa request.
• Preparing and submitting monthly payroll for all Eastern Regions employees.
* Saudi Electricity Company (Sep, 2007 to Feb, 2008)
- Serving as customer services.
• Issuing electricity invoices customers.
• Process customer payment for their electricity invoices.
• Issuing electricity re-connect order.
• Receiving customers complains and direct them to the right department.
* Elegant Services Group for Maintenance and Security Operations Company (April, 2004 to May, 2007)
- Serving as HR Supervisor (part time)
• Supervising HR, Personnel and Government Affairs employees.
• Issuing start-up form for new hired employees.
• Determine locations needs of manpower and provide them with the appropriate employees.
• Re-arrange and creating new filling system for employee's file.
• Searching for appropriate candidates for security jobs.
• Interviewing and reporting the candidates with my recommendations to the management for deciding.
• Process and approve Security vacation requests.
• Report to the management regarding the needed software for HR, personnel and government affairs.
• Planning for Security Operation Team and organizing their tasks.
• Diploma in executive secretary from Institute of Public Administration in Dammam in (05/06/1428 AH)