Procurement Contract Analyst.
Saudi Aramco Total Refining and Petrochemical Company (SATORP)
Total years of experience :14 years, 5 Months
Review the Bid package / SOW from proponent before releasing RFP/ RFQ to
vendors.
Develop of pricing structure as per services requirement
Create the bidder list from pre-approved vendors available in system, ensure proponent recommendations are listed and seek the approval as applicable.
Ensure applicable T&Cs are communicated to bidders along with package.
Float enquiries through company portal & receive bids accordingly
Act as SPOC to clarify all Technical Queries between Proponent & Vendors during bidding stage.
Attend technical meetings with stakeholder to access & understand the technical evaluation criteria.
Perform overall commercial negotiation with technically approved bidders.
Negotiate commercial T&Cs with short-list bidders.
Prepare the award recommendation letter and submit for management approval.
Ensure all the support documents are submitted for approval of award recommendation.
Prepare the draft agreement / contract constituting all the schedules applicable
and submit for legal review as applicable.
Submit the reviewed documents for final approval signatures.
Coordination with internal stakeholders throughout the procurement life cycle.
Concerned with the supply chain, and a large variety of tasks, procurement, inventory and site material control (Minimizes Stock Holding and Maximizes Stock System), process orders and plan warehouse layouts. Maintains receiving, warehousing, and distribution operations by initiating, coordinating, and enforcing program, operational, and personnel policies and procedure. Familiar with business practices, relationship between supplier, distributor and customer or client.
Profile: -
•Manage import process and prepare, coordinate and implement consolidated procurement plans.
•Provides assistance and leadership to import, warehouse and purchasing team so they are proficient on all tasks.
•Oversee and monitor the quality, quantity, cost and efficiency of the movement and storage of goods across all distribution facilities.
•Analyze data to monitor performance plan improvements and demand.
•Reviewing bids and vendor contracts for pre-approval and keeping custody of the original signed contracts.
•Manage, co-ordinate and control the order cycle and associated information systems.
•Provide the required knowledge for custom clearance procedures including the law of Bahrain.
•Establishes procedures to accomplish procurement of a variety of materials in a cost-effective manner.
•Continually assesses market conditions which may affect logistics and purchasing operations.
•Oversees the negotiations of truck/carrier and warehousing contracts.
•Development, Implementation and maintenance of inventory control process.
•Identify strategic plans for safe and timely storage and movement of materials.
Profile: -
•Negotiate with vendors to get the best price, delivery time, and commercial terms.
•Reviewing all purchase requisitions, Creating and releasing purchase orders.
•Tracking the order until delivered to the end customer.
•Assisting the procurement sourcing specialists.
•Follow up with accounting department after Issuance of PO, Coordinates with Account’s department and Procurement department for financial issues to make proper arrangements for LC opening, down payment issues & payment after delivery.
•Ensures material delivery as per PO’s. Prepare tracking sheet for PO’s delivery.
•Follow up material clearance from ports (sea & air) and tracking shipments long lead equipment’s in order to make prompt actions to meet project requirements in timely manner.
•Follow up supplier to provide O & M manuals. Follow up supplier for all warranty issues.
•Follows up for receipt of delivery notes in order to coordinate PO delivery and follow up the balance if any and replacement of damaged items and supplier invoicing.
•Coordinating with the client and supplier to resolve changes in specifications and other technical issues.
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