Specialist I, HR Business Partner
Saudi Arabian Mining Company - Ma’aden
Total years of experience :26 years, 3 Months
Responsibilities
* Dedicated HR Business Partner for 2 Business Unit (Refinery & STEM).
* Supporting almost 1000+ employees for both business unit related to their HR issue (HCM system, IPMS system, Medical Insurance, Compensation and Benefit, OD, Talent Acquisition etc.). Frequently consulting with ER and Payroll team for employee issue whether it is related to system update or payment issue.
* Guiding employees and BU Management for their query related to company policy and procedure, by-law regulation.
* Closely monitoring and updating employee headcount record in MPP database on daily basis and providing manpower update details to Business Unit (BU) Management (VP Office) on monthly basis.
Working closely with Organization & Development Department (OD) to make sure headcount and vacant position details are updated accurately in OD record and employee routing are done as per policy and procedure.
Closely working with Refinery and STEM finance department related to costing and budgeting which need to as per department cost center (CC)
* Reviewing Delegation of Authority (DOA) and sending announcement to concern Affiliates.
* Providing support to BU Management for new Org Structure process and implementation.
* Providing support to BU Management for promotion/progression cycle process.
* Supporting BU Management and employees to process their employee engagement in IPMS system whether it is related to Objective setting, performance review (quarterly and mid-year) and performance appraisal.
* Providing support to BU to prepare MCR (Manpower Change request) for internal and external employee transfer.
* TALEO application (Recruitment) - Supporting Manager and above to raise recruitment requisition through TALEO application.
* Scheduling interview with client and candidates.
* Undertaking interview with internal and external candidates through WebEx application.
* Discussing and finalizing the interview for each candidate with all interviewer panel. Receiving all panel member interview assessment form and submitting to TA for further process.
* Processed visa documentation and mobilized number of employees from respective countries.
* Worked closely with EHS department for investigation related to Safety.
* Active member of Business Continuity team and Sustainability team.
* Supported BU for ISO certification related to HR requirement.
* Undertaking HR Awareness and Induction training sessions for newly hired employees, existing Supervisor and above level through WebEx application.
* Discussing and getting update from Department Manager for employees who has Repetitive Isolation cases.
* Supporting Cybersecurity team to complete employee engagement for bi-monthly cybersecurity training.
* Completed many tasks given by HRBP Manager within stipulated time period.
Achievements
• Handled Roster department for more than a year. Appreciated by Bo Stanley (Program Director) and David Larsen (Project Director) for the work done to get many employees on Aramco Roster who were charging non-billable to the company.
• Upgraded 100’s of employee’s position/designation in Aramco Roster to get more revenue to the company.
• Worked as Executive Secretary to HR Director, Middle East and assisted him for his day to day work (details given below in page 3).
• Supported Sales team to provide details / documents of employees to bid for new proposal.
• Well aware of HR Policies and GR rules and regulation.
• Undertaken HR Orientation for new arrival employees.
• Well aware of HRMS & OHR (ETS) systems.
• Handling queries from 1700 Employees simultaneously.
• Updating each and every field/record in database related to Employees.
• Updating demobilization record and terminating their assignment from HRMS and OHR systems.
• Worked in application such as JESME for preparing letters, HR-Tickets for uploading leave information for database.
• Interacting with employees in personal or through emails to clear their ongoing issues.
• Guiding other team members (HR) and employees for their queries in regard to HRIS and HR Policies.
Responsibilities
Joined as Administrator
* Details will be provided via email.
Promoted as Roster Administrator in Roster Department
* Details will be provided via email.
Promoted as HR Administrator in Human Resource Department
* Details will be provided via email.
In addition to above, worked as Executive Secretary to HR Director, Middle East.
* Assisting directly to HR Director, Middle East for his day to day work which includes follow up within Saudi operations and UAE, OMAN operation. Details given below:
* Updating meeting schedule in outlook calendar.
* Provide administrative and clerical support to departments or individuals.
* Schedule meetings and arrange conference rooms.
* Following up his day to day task.
* Alert manager about cancelations or new meetings.
* Manage travel and schedule.
* Handle information requests.
* Prepare correspondence and stuff mail into envelopes.
* Arrange for outgoing mail and packages to be picked up.
* Prepare statistical reports.
* Manage spreadsheets.
* Greet and receive visitor.
* Prepare confidential and sensitive documents.
* Coordinates office management activities.
* Determine matters of top priority and handle accordingly.
* Prepare agenda for meetings.
* Takes and transcribes dictation.
* Helps prepare office budget.
* Plans events and volunteer activities.
* Maintain office procedures.
* Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
* Operate office equipment, such as photocopy machine and scanner. Supporting colleagues for their computer system issue.
* Coordinate committees and task forces.
* Relay directives, instructions and assignment to executives.
* Receive and relay telephone messages.
* Direct the general public to the appropriate staff member.
* Maintain hard copy and electronic filing system.