Purchasing Manager
Cinnamon Hotel Management Ltd
Total years of experience :16 years, 6 Months
Responsibilities
Manage the entire Purchasing Department & oversee all aspects of the procurement/ distribution of all hotel inventories, supplies & services.
▪ Brief the CFO & Purchasing Committee on procurement, contracts, price changes & operational matters on weekly/ monthly basis.
▪ Analyze/ organize purchasing systems, tools & operational policies/ procedures.
▪ Negotiate, monitor & master purchasing contracts, using competitive bid procurement process.
▪ Negotiate cost effective purchases for all supplies/ services, while meeting all company guidelines & quality specifications.
▪ Mentor, coach & develop the Purchasing Department through continuous feedback, KPI monitoring & accountability for business objectives.
▪ Ensure Purchasing Operations are in line with the organizational structure & the processes support the business objectives/ growth.
▪ Formulate/ execute standardized operational procedures to enhance overall efficiency & cost savings.
▪ Design congruent KPIs across the purchasing operation, analyzing the service levels, turn ratio, dead items & excess inventory level to ensure that strategies are aligned with the business objectives.
▪ Manage the forecasting & demand planning function to ensure optimal inventory levels while delivering excellent fill rates/ availability.
▪ Build strong relationships with internal departments such as Sales, Marketing, HR, Operations & all HODs for smooth/ efficient functioning.
▪ Create a positive, motivating, challenging & harmonious work environment to promote productivity/ efficiency & performance.
▪ Establish/ sustain prolonged productive rapport with vendors & suppliers.
▪ Plan, assign, direct & supervise activities of purchasing department, ensuring adherence to established laws, regulatory requirements, ordinances, policies, procedures & standards.
▪ Ensure appropriate controls are built into all processes & that they are monitored for compliance/ operational issues.
▪ Implementing operational process improvements, including managing implementation projects with both internal/ external stakeholders.
Achievements
Maintained YOY purchases (LKR 4Bn) below the inflation rate except in 2022 due to economic crisis.
▪ Maintained a 95% contract compliance for purchases.
▪ Established an annual supplier audit process & maintained 93% grading.
▪ Initiated blind tasting process for first time in SL hotel chain for product/ supplier selection, ensuing build new quality-oriented supplier base at competitive prices, saving LKR 12Mn in first cycle.
▪ Initiated e-bidding system (ARIBA) to leisure sector, resulting LKR 8Mn saving in 1st cycle.
▪ Streamlined housekeeping room equipment sourcing across the group saving LKR 4Mn.
▪ Introduced structured materiel coding system & monitoring system to evaluate price changes & analyze data effectively.
▪ Maintained zero audit issues for last 7 years.
As the Business Process Owner (BPO)/ Super User for Financial Controlling
module in SAP (Budgeting, FA Investment & Disposal, all management &
Analytical reports in BW environment) successfully implemented within the
given timelines and operated smoothly.
▪ Collected, analyzed, and managed quantitative data and created meaningful
reports to lead business improvements.
Working in coordination with
external auditors to prepare
financial statements for the
company.
▪ Supervision of Maldives
branch management and
financial accounts done on
Quick Books.