Organizing and attending meetings and ensuring the manager is well prepared for meetings;
•Meeting and greeting visitors at all levels of seniority
•Organizing maintaining diaries and making appointments;
•Developing reporting procedures such as minutes of meeting, briefing reports, memo, letters and presentations.
•Handling accommodation, transportation and visas submission to foreign embassies on behalf of the group head managers until issued
•Building new business relationship with clients by handling initial and primary discussion before taking it to another level ensuring a high level of customer service.
•Dealing with private and public sector by addressing letters to the concerned ministries (in Arabic) and checking any additional requirements before sending PRO to follow up and settle the matters as well as sending the necessary letters (In English) to suppliers or clients maintaining a high level of satisfaction.
•Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
•Sort incoming phone calls, mail, faxes, and courier deliveries for distribution and forward incoming general e-mails to the appropriate staff member
•Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
•Provides information by answering questions and requests.
•Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
•Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
•Contributes to team effort by accomplishing related results as needed.
November 2013 _October 2014: Accounts and HR officer at Team Restaurants (Lavazza Espression) West Bay- Doha.
•Screening, selecting and performing primary interviews with candidates as well as preparing all required papers for accepted candidates to get visas and residence permits.
•Developing job descriptions and person specifications and preparing job adverts
•Executing the monthly payroll transfer and cheques in addition to overtime calculations and staff payments referring to the time keeping report and taking into consideration any medical or annual leave.
•Maintaining a full documentation for each employee including copies of his/her passport, visa, RP, Health card, Job offer, Work Contract, and employee list showing the joining date, designation…
•Developing and implementing policies such as disciplinary procedures, absence management, Memos and Evaluation form on which any appraisal, promotion or training would be suggested.
•Preparing Staff Handbook and performing any training for employees if needed.
•Working closely to departments, listening to their needs and resolving all their issues
•Monitoring general journal entries prepared by the team such as expenses, income, purchases, sales, assets, depreciation, prepaid, discounts, accruals etc…
•Controlling accounts receivable using a till closure form to reconcile the sales report (generated from the sales of point system) and the payments done by cards, cash and on account.
•Reconciling credit card, naps and visa payments with the POS bank statement and credit card report machine to make sure that the correct full amount was transferred to the company’s bank account.
•Inspecting suppliers cheques done by the team prior submitting them for final approval and signature.
•Based on the supplier’s reconciliation, meeting suppliers to resolve discrepancies resulting from differences between invoices against LPO and received items.
•Reconciling the bank and doing the adjusting entries accordingly.
- Company industry:
- Other Business Support Services
- Job role:
-
Administration
