Sameeha Hassan

Update training organizations’ database continuously.
Work on students’ practical training applications & prepare their training files.
Communicate with employers in gaining practical training opportunities for the students.
Liaise with all; student, Academic & Training Supervisors about student’s practical training.
Prepare & send a formal Practical Training Annual Report to the colleges’ deans & the Vice Chancellor of Academic Services.
Participate in organizing the annual recognition ceremony for training organizations.
Assist several government and private organizations in recruiting UoS students through Students Employment Program.
Announce about available job & training opportunities among UoS students.
Take part in organizing career workshops for university students.

Organize field trips for the university students to attend career fairs in other emirates.
Update the electronic pages of the Career Advising & Student Training Office in the university official website.
Contribute in organizing and executing UoS annual internship fair.

Other assigned job tasks:
Assist colleges in successfully coordinating Student Exchange Program with the international universities that they have signed memorandum of agreement with.
Provide necessary administrative assistance to the National Secretary of International Association for the Exchange of Students for Technical Experience (IAESTE) to successfully exchange students with other countries that have membership in the association.

Process and audit student registration and contact data in BANNER.
Process and maintain developmental contracts for Deferred, Auditing and Academic Probation students.
Process and maintain applications from students for transfers, withdrawals, re-enrollment, program and major changes.
Process and audit compliance and graduation requirements in BANNER
Process and audit applications for special grades e.g. Challenge, Transfer credit and Exemptions.
Prepare registration lists for ALSU for KCA exams; PET and IELTS
Process and audit Final Grades for courses
Issue list for supplemental eligibility for KCAs
Update BANNER knowledge and skills though on-line training with Bbv/online LMS courses and attending scheduled training sessions.
Report any issues and problems to the Academic Services Coordinator.
Contribute to the procedures manual for Academic services processes and procedures.
Liaise with DWC Portal administrator on registration issues
Liaise with Supervisors and Admin Assistants in planning meetings with students
Visit classes to update students on academic policies and procedures
Prepare an action plan (APET) each year on goals and objectives to be achieved.

Helping department in organizing and processing exams.
Duplicating and collating confidential documents for exams.
Taking and distributing minutes of meetings.
Typing letters and memos.
Occasional translating of Arabic texts to English and vice versa.
Maintaining a database of Arabic textbooks and replacing or updating the list to be in line with the curriculum.
Screening and directing incoming mail to appropriate personnel.
Responsible for scheduling, keeping and supervising files records.
Providing typing support for library search materials for ongoing projects (e. g. developing curriculum, text books, scholarly researches) undertaken by the department.
Managing chair’s e-mail; arranging and scheduling meetings.
Helping coordinate and arranging hotel reservations and travel arrangements for chair and faculty in coordination with ZU administration for conferences.
Handling and solving day to day office management problems.
Providing clerical support for department’s going research projects.
Ensuring smooth running of interaction between chair, faculty, students and other departments (e.g. processing leave application, contacting students on behalf of chair or faculty).