Inventory Control Executive
Al Futtaim Motors
مجموع سنوات الخبرة :14 years, 6 أشهر
Daily Stock & Sales activity:
- Ensure all the tagged units are SWAPPED (wherever necessary) on time to assist the sales team in achieving their daily invoicing goal
- Ensuring all the IBT (Inter branch transfer) units prepared in the night and coordinated with AFL to pick up from the location for on time invoice and delivery to the customers
- Ensure and manage to get the VINs allocated in the orders created without VINs with the help of SMT (Retail Stock Management Team)
- On time goods issue and goods receipt for all the required VINs in SAP
- Create service notification for units which needs to get the Rustproofing, Diamond Brite etc. from workshop
- Ensure to print SAP gate passed for the units physically handed over to the customer after the accountant has stamped as “unit delivered”
- Ensure the units displayed in showroom are all time neat and clean, free of any plastic etc as per the AFM brand standards
Reports & Forms submission:
- Send the showroom demonstrator reports on time to the distributor team with correct Kms
- Daily update of showroom demonstrator report for both staff and test drive vehicles
- Submission of customer test drive demo replacement forms at 6000kms or 6 months whichever is first for on time approvals by
- Submission of staff demo replacement forms at 6000kms or 6 months whichever is first for on time approvals
Demonstrator (Showroom & Staff) maintenance / Registration / De Registration:
- Update the Kms daily in SAP for both the showroom and the staff demonstrators
- Ensure regular service history for all demonstrators are performed in the workshop
- Ensure all the demonstrators are registered on time and ready with the SALIK tag for test drives
- Ensure on time de registration is performed for all the demos completed 9000kms or 6 months whichever is first
- Ensure ½ tank or more fuel is available all time in all the showroom test drive vehicles
- Ensure daily the showroom demonstrators and staff demonstrators are cleaned, vaccumed properly
- Ensure all the scratches, dents, accidents are checked immediately after the vehicle is received back from test drive and daily for the staff demos
- Ensure the showroom demonstrators log books are signed by security as per the AFM band standards
- Ensure the fines are checked regularly for all demos (showroom & staff)
Damage check process:
- Ensure all the night delivered units through AFL are submitted with the report by 10am daily for insurance claim
- Ensure the vehicle status in SAP is changed to damage stock and not available for tagging by anyone if a unit is with a minor or major damage
- Ensure on time police reports, insurance claim reports are obtained for the damage repair at the showroom level
Customer delivery process:
- Ensure all the units are prepared well in advance, properly cleaned and washed, parked in the delivery area, covered with red curtain for customer hand over
- Ensure all the prepared units have the T connect mirror hangers, warranty and service manuals
- Ensure the sales executives are informed well in advance about any damage or low fuel to avoid customer dissatisfaction
AFM Standards:
Procurement
Executing the valuable purchase order and updating the ETA in the system and also to sales team
Identification of Correct vendor
Liaising with supplier and quality department to get right quality
Preparing of enquiry to different suppliers, getting the techno commercial offer from supplier, selection of vendor, comparative statement
Negotiating with vendor and preparing the purchase job order rate contract
Generating Purchase order as and when the inventory level reach re order level
Ensuring the client PO received with agreed payment term before releasing PO to vendor.
Checking the material cost and stock status before placing the purchase order
Coordinating with vendor for the pending valuable Purchase order
Managing inventory levels, for ensuring ready availability of materials to meet production and dispatch targets
Sending stock status and slow moving status report to all division managers once in a month
Doing stock counting once in a six months
Managing foreign purchase orders on online Especially Cisco, Hp & Dell and updating Warehouse and division Manager for the incoming shipment
Compiling and maintaining proper documentations
Checking daily receipt of materials and following up with party for pending ma-terials
Coordinating with vendor for the damaged materials and arranging to get the RMA Materials
Coordinating with freight forwarder to get the shipments and negotiating the foreign vendors for good prices
Day book prepartion, ladeger posting, preparing trial balance, making purchase and sales order, recording Debit note and Credit note, reconciling bank statement. maintaing stock register.. etc...