Administration & HR Manager
El Concorde Construction Ltd
مجموع سنوات الخبرة :33 years, 3 أشهر
Versatile and highly competent professional offering over 29 years of expertise in the areas of general administration, corporate office management, recruitment, and financial management.
Excellent credentials in business management and administration with expertise in handling daily operations, people management, and organisational development.
Proactive and skilled in successfully organising events and conferences by optimising available resources whilst strictly adhering to budgets and timeframes.
Proven track record in spearheading customer-centric relationship management (CCRM) approach, as well as providing outstanding front desk and administrative support to ensure smooth operations across the organisation.
Recognised for hands-on experience in administration and controlling processes, including staff motivation and liaison with all departments of the company.
Pioneer in coaching and counselling employees and enforcing systems attuned to the latest policies, procedures and framework, as well as assessing the impact of upcoming market trends.
Skilled initiator of successful process improvement initiatives ensuring effective administrative excellence, improved work ethic, culture, and performance.
Excellent communicator and a top-of-the-line negotiator with the ability to work under pressure in fast-paced, time sensitive environments. Proven ability to interact effectively with people of diverse nationalities; comfortable working in a multicultural setting.
Key Deliverables across Career Span
Identifying and fulfilling material requisites for reception, switchboard, communication systems, and mailroom whilst adhering to established policies, procedures, and work schedules.
Preparing subcontractor invoices, timesheets and time cards, managing workers’ accommodation and camps, preparing BOQ and tenders, designing company profiles and catalogues, time tables including making travel reservations.
Maintaining overall office equipment, designing forms and printing material, and approving invoices.
Recruitment, selection, orientation, and training employees, associating with recruitment agencies and maintaining overall staff administration.
Anticipating financial requirements, submitting information for budget preparation, schedule expenditure, monitor costs and analysing variances to achieve financial objectives.
Maintaining a safe and secure work environment to enhance personal growth opportunities.
Ensuring staff results by communicating job expectations as well as involved in planning, monitoring and reviewing job results.
Completing special projects within the given time frame and monitoring their results.
Developing and utilising filing and retrieval systems of all kinds of written and verbal communication for reference.
Monitoring and documenting transactions to avoid irregularities to ensure corporate growth, including managing of local and division teams.
Attending educational workshops for upgradation of technical knowledge, benchmark professional standards, review professional publications, and establish personal networks.
Improving program and service quality by devising new applications, update procedures, and evaluating system results with users.
Managing and administering local servers, remote access, and connectivity, biometric attendance system, LAN/WAN network, and office equipment.
More detailed job description :
Administration :
1- Establish and supervise new incoming and outgoing mail system and keep master files for follow-up.
2- Responsible for office expenditures and monitor the administration expenses of the office
3- Responsible for the new biometric system for the time attendance using finger prints or eye recognition.
4- Responsible for company trade licensees and keep records for renewal dates
5- Obtain permits from different organizations related to the company and required by authorities
6- Design the company catalogues
7- Design and make company presentation which have been submitted to the client
8- Prepare and design Safety seminars and make presentation for the client and consultant
9- Assist all projects and arrange their offices and computers
10- Liaison with governmental providers to provide any new project with all etisalt, network, computers, modems and services to any new project
11- Make sure that office equipments are ready to use and keep records for maintenance history and follow-up like ( computers, photocopy machines, biometric systems..telephones, scanners etc).
12- Monitor the stationery usage and make records for usage
13- Responsible for time keeping and time sheets and monitor time attendance of the employees
14- Coordinate with all departments regarding staff transport and vehicles
15- Maintain records for all company apartments
16- negotiate, rent, buy any services related to the company
17- Meet Suppliers and help in solving their problems relating to their pending accounts
All Office routine including typing confidential reports, computer, prepare office timesheets and reports, edit and present balance sheets, accounting, petty cash officer, contractors and suppliers affairs, prepare monthly submittals, payments ..etc
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