Store Incharge
Qatar Basketball Federation
Total years of experience :13 years, 5 Months
Working with Qatar Basketball Federation as Store Keeper for Procurement Logistics and Accounts Department since June 2013 till Date.
Area A : Store
Maintaining Inventory Stock reports Sports Apparel and Footwear.
Keeping Track Record of Basketball Equipment and their Transport and Distribution.
Prepare and Maintain Pantry Stock Reports.
Coordinating for Import Shipments for Clearance.
Preparing and Analyzing MIS reports.
Co ordination
Area B: Vendor Management
Preparing Vendor Data Base
Getting Quotation from Vendors and analyzing the same.
Negotiating with Vendors.
Vendor Assessment and Registration.
Area C: Event Management
Provide Logistic Support during events at different location like transporting the equipment, gifts etc.
Act as purchase official during events.
Manage a team of Volunteers during events.
Area D: Assisting Accounts Department (Accounts Payable)
Reconciling processed work by verifying entries and comparing system reports to balances.
Charging expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
Paying vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
Paying employees by receiving and verifying expense reports and requests for advances; preparing checks.
Maintaining accounting ledgers by verifying and posting account transactions.
Verifying vendor accounts by reconciling monthly statements and related transactions.
Maintaining historical records by microfilming and filing documents.
Disburses petty cash by recording entry; verifying documentation.
Protects organization's value by keeping information confidential.
Accomplishes accounting and organization mission by completing related results as needed.
Area A:
Attending queries regarding Pickup and delivery for Clinical trial shipment.
Coordinating with the clients and sites and arranging for the pickup and deliveries of the shipments.
Providing appropriate packaging to client according their temperature requirement eg. 15-25 Deg C, 2-8 Deg C and -20 to -80 Deg C.
Take timely Follow up from pickup and delivery from Pickup and delivery staff on daily basis.
Planning strategies and select suitable mode of transport (air, road etc) in order to ensure that shipments are delivered at the exact time, however at a lowest cost.
Coordinating with the airlines and track the shipment and simultaneously update the other branch offices/Clients regarding the status of the shipment.
Negotiate with the transport vendors in case of drive away shipments.
Analyzing the data logger report and maintaining records for the same.
Area B :
Maintaining the Cold Storage/Freezer/Deep Freezer temperature to ensure that the Gel packs required for the temperature controlled packaging are conditioned perfectly.
Maintaining the Inventory Records on weekly basis to ensure all type of temperature controlled packaging is ready for pick up at any point of time.
Area C :
Training the new staff regarding the pickup deliveries of temperature controlled shipments.
Managing the Pickup Staff and drivers and getting the work done by them in timely manner and report to Station Manager on daily basis.
Compliance with all transport related regulations and guidelines
Reflect Staff suggestions for improvement and forwards these to appropriate management level.
Export:
Attending queries regarding Export for Clinical trial shipment.
Advising the client CRA (Clinical Research Associate) regarding Export Documentation/ required to get approval from ADC and also check for packaging requirement for temperature controlled shipment.
Simultaneously checking for approval from our Overseas Office.
Once documents are approved arrange for Collection if from client and providing the same to Agent /CHA.
Providing the LCT (Last Call time) LPT( Last pick up time) and TAT to the sites (hospitals/Clinics).
Follow up with the agent for the pickup of the shipment till the shipment is exported.
Update Pre-Alert on daily basis and Tracking shipment till delivery and updating client till shipment is delivered.
Maintaining MIS report of all Export shipment and analyzing at month end and provide suggestion in monthly meeting based on the report to Operation Manager and Country Manager to smoothen the process.
Imports:
Attending queries regarding Import if Clinical trial shipment.
Advising the client CRA (Clinical Research Associate) regarding Import Documentation required getting approval from ADC.
Checking for approval from Customs for the clearance of the shipment.
Once documents are approved arrange for Collection if from client and providing the same to Agent /CHA for clearance purpose.
Once documents approved provide MAWB instruction to Counter Part office.
Once Pre-alert received provide the same to Agent and follow up with agent till clearance and delivery.
Inventory handling:
Maintaining timely MIS record of Inventory.
Dispatching temperature controlled Boxes/Gel packs/ Logger to the vendors as and when required and maintain a track record of the same.
Quality Assurance:
In case of any Incident like Damage in Transit/Loss of Shipment/temperature Excursion Investigating with the Agent /Counterpart/Airline and find the root cause for the incident.