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Samer Eish, DOCUMENT CONTROLLER, ADMINISTRATIVE COORDINATOR

Samer Eish

DOCUMENT CONTROLLER, ADMINISTRATIVE COORDINATOR·MODULE STUDIO DESIGN

Saudi Arabia

Bachelor's degree, MANAGEMENT INFORMATION SYSTEMS

Work experience

Total years of experience: 24 years, 3 months

DOCUMENT CONTROLLER, ADMINISTRATIVE COORDINATOR

May 2024 - Present

MODULE STUDIO DESIGN

Riyadh, Saudi Arabia

May 2024 - Present

• Oversee the creation, storage, retrieval, and distribution of all project documents.
• Implement and maintain document control systems, ensuring compliance with company standards and regulations.
• Track document versions, revisions, and approvals to maintain accuracy and integrity.
• Distribute documents to relevant stakeholders in a timely and secure manner.
• Develop and manage document retention and archiving policies, ensuring compliance with legal and regulatory requirements.
• Establish and maintain an effective archiving system for long-term document storage.
• Facilitate the retrieval of archived documents when needed.
• Ensure the physical and digital preservation of archived documents.
• Coordinate office operations, including scheduling, meeting arrangements, and travel arrangements.
• Provide administrative support to project teams, including data entry, report preparation, and filing.
• Manage internal and external communications, including answering phone calls, responding to emails, and preparing correspondence.
• Assist in planning and coordinating project-related events, meetings, and conferences.
• Manage relationships with external vendors and suppliers, ensuring timely delivery of goods and services.

Company industry:
General Engineering Consultancy

Document Controller

June 2021 - December 2023

MG DEVELOPMENTS

Cairo, Egypt

June 2021 - December 2023

• Enhance information flow as department and employee liaison, fostering transparency.
• Coordinate activities, resources, equipment and data for seamless project execution.
• Act as central point of contact, delivering clear and timely status updates to all stakeholders.
• Monitor progress, analyze data, and escalate critical issues to management proactively.
• Craft and maintain comprehensive project documentation, plans, and reports, ensuring accuracy and accessibility.
• Ensure all work adheres to established procedures, prioritizing personnel and equipment safety.
• Coordinate all aspects, including technical documents, drawings, and commercial correspondence.
• Meticulously input and update document data in standard registers.
• Generate insightful document control reports for informed decision-making.
• Streamline site documentation typing and address all site needs efficiently.
• Manage controlled copies of documents, ensuring timely delivery to relevant parties.
• Maintain detailed and updated records of documents and distribution for easy retrieval.
• Secure documents and drawings, preventing damage and ensuring traceability.
• Implement and maintain a well-organized filing system and control logs.
• Continuously improve document control procedures for enhanced efficiency and effectiveness.

Company industry:
Real Estate
Job role:
Support Services

PROCUREMENT OFFICER

November 2018 - May 2021

MG DEVELOPMENTS

Cairo, Egypt

November 2018 - May 2021

• Working with various departments to understand their requirements for materials, equipment, or services.
• Finding potential vendors who meet the companys needs and criteria, considering factors like price, quality, reliability, and reputation.
• Negotiating terms and conditions with suppliers, ensuring they align with the companys budget and best interests.
• Creating and tracking purchase orders, verifying invoices for accuracy, and ensuring timely payments.
• Building and maintaining strong relationships with suppliers to secure favorable terms and ensure smooth communication.
• Evaluating supplier performance based on factors like quality, delivery times, and cost, and taking corrective action if necessary.
• Adhering to all relevant procurement laws and regulations to ensure ethical and legal practices.

Company industry:
Real Estate
Job role:
Purchasing and Procurement

PROJECTS COORDINATOR, DOCUMENT CONTROLLER AND IT ASSISTANT

March 2012 - October 2018

UNITED CONSULTANTS ENGINEERING

Doha, Qatar

March 2012 - October 2018

• Streamline communication as primary liaison between departments, employees, and clients.
• Coordinate activities, resources, equipment, and information for seamless project execution.
• Collaborate with clients to define project requirements, scope, and objectives.
• Monitor progress, track milestones, and proactively address any issues that arise.
• Function as the central point of contact, providing clear and timely status updates to all stakeholders.
• Create comprehensive project documentation, plans, and reports, ensuring clarity and accessibility.
• Coordinate all aspects of document control, including technical documents, drawings, and commercial correspondence.
• Meticulously input and update document data in standard registers, guaranteeing data integrity.
• Generate insightful document control reports to inform decision-making and optimize workflows.
• Maintain documents and drawings under safe custody, preventing damage and ensuring traceability.
• Implement and maintain a well-organized filing system and control logs for efficient retrieval.
• Continuously improve document control procedures for enhanced effectiveness.
• Troubleshoot, diagnose, and repair hardware and software issues for laptops and desktops.
• Support and provide solutions for network failures, minimizing downtime and disruptions.
• Coordinate with team members to identify and resolve technical complications.
• Install, configure, and maintain network services, equipment, and devices.
• Record network problems and resolutions for future reference and improved troubleshooting.
• Configure and organize IT infrastructure, including switches, routers, security structures, firewalls, and network protocols.
• Manage wireless connectivity by determining the optimal channel, SSID, and security settings.

Company industry:
General Engineering Consultancy
Job role:
Administration

ACCOUNTANT AND PROCUREMENT OFFICER

December 2008 - December 2011

SEMCO EL GHAMDI TRADING AND CONTRACTING

Doha, Qatar

December 2008 - December 2011

• Manage accounting operations, including account closing, reporting, reconciliation, and client discovery meetings.
• Secure cost-effective purchases and ensure timely order fulfillment, complying with company policies and procedures.
• Process important company documents, invoices, quotations, and maintain an up-to-date financial chart.
• Prepare clear and insightful financial reports on company performance for informed decision-making.
• Manage employee visa applications, processing, renewals, and compliance with government regulations.
• Coordinate with HR on employee medicals, fingerprinting, and residence/visa requirements.
• Streamline administrative procedures for efficient procurement and account management.
• Utilize accounting software and procurement tools to enhance accuracy and efficiency.
• Implement internal controls and mitigate financial risks through comprehensive analysis.
• Maintain clear communication with internal stakeholders and external vendors.
• Proactively identify and resolve accounting and procurement challenges.
• Ensure accuracy and meticulousness in all financial transactions and documentation.
• Juggle multiple priorities and manage time effectively.
• Stay informed on industry trends and adapt to changing regulations and procedures.

Company industry:
Construction & Building
Job role:
Purchasing and Procurement

Data Entry Operator

February 2007 - November 2008

TNS MIDDLE EAST AND AFRICA

Cairo, Egypt

February 2007 - November 2008

• Prepares source data for computer entry by compiling and sorting information and establishing entry priorities.
• Enters customer and account data by inputting alphabetic and numeric information on the keyboard or optical scanner according to screen format.
• Maintains data entry requirements by following data program techniques and procedures.
• Secures information by completing database backups.
• Maintains operations by following policies and procedures and reporting needed changes.
• Maintains customer confidence and protects operations by keeping information confidential.
• Contributes to team effort by accomplishing related results as needed.

Company industry:
Market Research
Job role:
Research and Development

NETWORK INSTALLER AND MAINTENANCE

November 2004 - January 2007

ONLINE.NET

Cairo, Egypt

November 2004 - January 2007

• Install computer networks such as local area networks (LANs), the Internet and other data communications systems.
• Install server hardware and software infrastructure.
• Set up user accounts and passwords.
• Monitor network usage and security.
• Manage email, spam, and virus protection.
• Troubleshoot and restore systems after crashes.
• Undertake routine preventative measures and implement, maintain and monitor network security.
• Keep internal networks running smoothly.
• Manage system backup.
• Support network and computing infrastructure.
• Install and maintain network services, equipment, and various devices.
• Oversee software security.

Company industry:
IT Services
Job role:
Information Technology

GRAPHIC DESIGNER

August 2001 - September 2004

EL KARNAK

Cairo, Egypt

August 2001 - September 2004

• Advise clients on strategies to reach a particular audience.
• Determine the message the design should portray.
• Create images that identify a product or convey a message.
• Develop graphics and images for product illustrations, logos, and websites.
• Create designs either by hand or using computer software packages.
• Select colors, images, text style, and layout.
• Present the design to clients or the art director.
• Incorporate changes recommended by the clients into the final design.
• Review designs for errors before printing or publishing them.

Company industry:
Construction & Building
Job role:
Design, Creative, and Arts

Education

AL-ALSON HIGH INSTITUTE

November 2024

November 2024

Bachelor's degree, MANAGEMENT INFORMATION SYSTEMS

Egypt

Skills

Admin Assistant
Expert
Admin Assistant
Expert
Computer Repair
Expert
Computer Repair
Expert
Document Controller
Expert
Document Controller
Expert
Administrative
Expert
Administrative
Expert
Office Management
Expert
Office Management
Expert
Office Administration
Expert
Office Administration
Expert
Office Work
Expert
Office Work
Expert
Administrative
Expert
Administrative
Expert
Administration
Expert
Administration
Expert
Administrative Organisation
Expert
Administrative Organisation
Expert
Mail
Expert
Mail
Expert
Outlook
Expert
Outlook
Expert
COMMUNICATIONS
Expert
COMMUNICATIONS
Expert
FILING
Expert
FILING
Expert
COMPUTER NETWORKS
Expert
COMPUTER NETWORKS
Expert
PROCUREMENT
Expert
PROCUREMENT
Expert
RELIABILITY
Expert
RELIABILITY
Expert
LOCAL AREA NETWORKS
Expert
LOCAL AREA NETWORKS
Expert
COORDINATING
Expert
COORDINATING
Expert
PROJECT DOCUMENTATION
Expert
PROJECT DOCUMENTATION
Expert
DATA ENTRY
Expert
DATA ENTRY
Expert
LOGOS
Expert
LOGOS
Expert
MANAGEMENT
Expert
MANAGEMENT
Expert
SORTING
Expert
SORTING
Expert
Microsoft PowerPoint
Expert
Microsoft PowerPoint
Expert
Problem Solving
Expert
Problem Solving
Expert
Microsoft Office
Expert
Microsoft Office
Expert
Office Management
Expert
Office Management
Expert
Microsoft Excel
Expert
Microsoft Excel
Expert
Customer Service
Expert
Customer Service
Expert
Project Management
Expert
Project Management
Expert
Teamwork
Expert
Teamwork
Expert
Admin Assistant
Expert
Admin Assistant
Expert
Computer Repair
Expert
Computer Repair
Expert
Document Controller
Expert
Document Controller
Expert

Social profiles

Personal Website
Personal Website

URL removed due to policy violation. Please contact support for further information.

Languages

German
Beginner
English
Intermediate
Arabic
Native Speaker

Hobbies

  • Camping
  • Football
  • Fishing