Admin And HR Manager
Global Gypsum Co. Ltd
Total years of experience :25 years, 8 Months
Highlights:
• Guided internal teams in managing international trade transactions, handling the customs clearance procedure and payment of duties.
• Member, Signature Accreditation Chamber of Commerce
• Instrumental in automating HR processes and setting up reliable systems to manage attendance recording, payroll, personnel development, training, shift management, incentive planning, staff medical insurance processing etc.
• Completed procedural formalities to obtain social security insurance for employees, liaised with the GOSI office,
Key Responsibilities:
• Develop HR plans to increase accountability and productivity in different departments and support the achievement of corporate objectives through implementation of management approved directives.
• Implement the administrative policy and procedures, monitor compliance with organization’s rules and regulations including attendance requirements, leave policy, code of conduct etc.
• Obtain visa, work permits, occupational health cards etc. for immigrant employees, liaise with government authorities to complete social insurance formalities as per guidelines and submit documents to the labor office.
• Coordinate salary computations and transfers with HR personnel, monitor employee attendance, calculate leave pay, prepare monthly salary sheets considering adjustments, allowances and incentives and release salary slips on due date.
• Coordinated business tours of senior executives of the company, made travel and accommodation arrangements and maintained business relations with travel agencies to obtain the best deals for the company.
• Develop and explain for new Saudi and non Saudi recruitment about knowledge of principles, policies & practices of personnel & HR administration.
Key Responsibilities:
Recruitment, safety and security Dept :
• Gathered staffing requirements, drafted job descriptions for all vacancies, selected sources of recruitment and placed online and offline advertisements to invite applications from competent professionals.
• Shortlisted applicants after careful screening, prepared an interview schedule, held aptitude tests to filter out the best candidates and conducted personal interviews; finalized selection and communicated the offer to selected candidates.
• Received formal acceptance of offers from candidates, issued appointment letters and organized induction of new hires.
• Explained company policy on leaves, pay structure and opportunities for professional growth within the organization.
• Maintaining the security situation and developing safety and security plans
Highlights:
• Instrumental in automating HR processes and setting up reliable systems to manage attendance recording, payroll, personnel development, training, shift management, incentive planning, staff medical insurance processing etc.
Key Responsibilities:
• Develop HR plans to increase accountability and productivity in different departments and support the achievement of corporate objectives through implementation of management approved directives.
• Implement the administrative policy and procedures, monitor compliance with organization’s rules and regulations including attendance requirements, leave policy, code of conduct etc.
• Obtain visa, work permits, occupational health cards etc. for immigrant employees, liaise with government authorities to complete social insurance formalities as per guidelines and submit documents to the labor office.
• Issue unique employee IDs (Identity Cards) to provide access to authorized personnel, effectively administer the employee access control systems and maintain employee records in the internal system.
• Coordinate salary computations and transfers with HR personnel, monitor employee attendance, calculate leave pay, prepare monthly salary sheets considering adjustments, allowances and incentives and release salary slips on due date.
Highlights:
• Designated to liaise with the office of the Human Resources Fund, obtained agreements for specific HR purposes, initiatives and welfare programs.
• Guided internal teams in managing international trade transactions, handling the customs clearance procedure and payment of duties.
• Member, Signature Accreditation Chamber of Commerce
• Undersecretary to Labor Courts and Public Courts - Corporate Governance
Key Responsibilities:
Strategic Human Resource Management:
• Formulated the HR policy and procedures, devised strategic action plans to manage key aspects of HR that included recruitment, performance management, team training and development and attrition control.
• Evaluated staffing requirements raised by internal departments, finalized the recruitment strategy, approved job descriptions drafted by HR executives and led mass recruitment drives to effectively on-board competent personnel.
• Conducted compensation reviews, analyzed remuneration payable to employees at various levels of the hierarchy and revised the compensation structure if required based on competency profile and skills of employees under consideration.
• Identified and recommended high-performing members of the staff for promotions, assigned additional responsibilities with authority and offered higher pay scales accordingly in consultation with Departmental Managers.
• Conducted exit interviews to understand reasons of employee dissatisfaction and consequent attrition, offered competitive salaries to employees and initiated efforts to retain competent professionals.
• Designed and implemented an automated system for the HR department to capture and store employee data digitally, maintained attendance records through the biometric system.
• Administered payroll, scrutinized monthly salary computations taking into consideration allowances, deductions, perquisites, leave salary credit etc. and approved salary sheets before disbursement of monthly compensation.
• Set up internal HR processes and systems that were compliant with labour laws, completed paperwork as mandated by the labor law office and responded to inquiries (if any).
• Approved all material and HR literature and standardized formats for leave applications, job application forms, minutes of meetings, project formats etc.
• Travelled on business to different countries to participate in trade events, contributed to information exchange programs in the areas of business management, HR, training etc., recruited foreign nationals as per specific job requirements.
Personnel Administration:
• Enforced the personnel policy, verified leaves, initiated disciplinary action in case of non-conformance with company policy and internal procedures, assigned tasks to teams and monitored completion within allotted deadlines.
• Issued identity cards to employees to ensure secure access to authorized personnel across departments and efficiently administered the specialized system for employee access control.
• Carried out quarterly and annual performance appraisals, held meetings with employees to provide performance feedback and developed Performance Improvement Plans (PIPs) to address issues faced by under-performing employees.
• Formulated career progression plans for the staff to encourage long-term association with the company, identified professional growth requirements of departments and ensured the development of a continuous learning organization.
• Provided HR policy interpretations to employees specifically in the areas of compensation, leave administration, employee code of conduct and confidentiality norms and addressed specific queries seen in company circulars and manuals.
• Oversaw the enforcement of safety procedures across the company, supervised activities of all departments (transportation / security / restaurant) and ensured completion of assigned work.
Key Responsibilities:
• Administered the document lifecycle as per prescribed company procedures, followed standard document archiving processes to retain old records and data on file and performed file indexing and referencing to ensure easy retrieval.
• Maintained contract documents and files, received incoming reports pertaining to materials supply, logistics and resource allocation for ongoing projects of the company.
• Filed records that included contract documents, minutes of meetings, project documents, engineering drawings, technical specifications etc. to facilitate project activities and support senior executives and Project Managers.
• In-charge of security and safe-keeping of documents, ensured access to sensitive business information was granted only to authorized personnel; obtained permission from management in case of dissemination of information to external entities.
• Logged in and processed requests for proposals / requests for quotations in conjunction with senior executives; adhered to standard records management procedures that included disaster recovery.
Key Responsibilities:
• Handled administrative activities for the Out-Patient Department, prepared files of newly registered patients and obtained identity proofs, insurance and medical documents as per prescribed guidelines and issued ID cards to patients.
• Processed medical insurance applications at the hospital for patients admitted to different wards and provided insurance ID cards based on insurance policy specifications and coverage.
• Scheduled and managed mandatory health examinations / check-ups required for processing of Iqama / Visa applications of individuals migrating for employment purposes to the region; maintained detailed records.
• Registered details of companies / employers funding medical expenses of their staff and closed medical cases / files on completion of medical treatment / procedures at the hospital.
Key Responsibilities:
• Held responsibilities as Security and Safety Officer, in-charge of supervising security arrangements for the hospital premises.
• Assigned and supervised patrolling duties, monitored the entrances, doors and gates surrounding the hospital through closed-circuit TVs and raised an alarm immediately on detection of suspicious activity.
• Maintained and updated a list of emergency phone numbers (police / fire / ambulance) and verified availability of fire extinguishers and other safety equipment to tackle emergencies.
• Prepared and submitted daily activity reports to senior personnel in the department, noted specific instructions and security arrangements required during programs / camps and executed security plans accordingly.
Key Responsibilities:
• In-charge of security of the premises, patrolled all accessible areas in and around the company to prevent intrusion and trespassing and monitored the closed-circuit television units continuously to ensure safety.
• Reported any incident / unusual activity / perceived threat to the Security Manager and followed instructions issued in specific cases.
• Recorded details (name / contact number / purpose of visit) of all visitors at the company main-gate / entry point and informed officers / managers before allowing visitors to enter the main premises / reception area.
PROFESSIONAL DEVELOPMENT: • Apr 2008: Skills of Effective Dialogue, Comprehensive Thinking, The Role of Children in Discovering the Talents of Children, Royal Commission Educational Services
