Executive Secretary
THABAT Co
Total years of experience :9 years, 10 Months
manage department time keeping and update timesheets in the online system.
Manage department personnel business assignments with ticketing and finance department.
Manage department personnel vacations and update vacation calendar.
Prepare expense claims for department personnel.
Prepare and maintain department organization and personnel details.
Manage department stationery &IT requirements.
Review project weekly cash requests to that all requests comply the accounts payable terms and conditions.
Follow up with Admin department for all issues related to personnel.
Responsible for organizing and filing all department documents.
Logging all department in and out documents to track location &follow up.
Review and follow up all invoice requirements process payment certificates.
Review and prepare petty cash invoices payment certificate for projects.
Follow up with procurement about status of PO & delivery.
Follow up on maintenance orders closing .
Improve service level and quick response .
Prepare monthly maintenance report to SAUDIA.
Prepare daily/weekly report for cleaning activities supported by photos
Ensure proper usage of material, appearance of cleaning staff and safety compliance
Responsible for the maintenance and cleanliness of 2000 units, facilities, health clubs and offices.
Manage cleaning material stock and distribution.
Time keeping for about 300 male/female staff .
Prepare monthly maintenance works report for SAUDIA.
Client account management
Building the prospects, suppliers &service provider information data base.
Strategic client relationship
Vendor, supplier management, source best price material quality, highest profit margin.
1-develop business tranaction for new products base on costomer requirement.
2-exploer local market and find different sources and prices.
3-contaract and price negotiation.
4-budgeting and forecasting.
in charge of sales activities to educational channel in Jeddah and Makkah.
contract negotiation,
product sampling,
sales orders management,
Opening new sales channels .
reporting maintenance requests at nearly 400 outlets to maintenance manager and following up the execution of reapers.
execution of reapers.
Maintenance orders preparation
Sending orders to maintenance dept
Follow up maintenance work at schools
Confirm completion with schools principal and close order
supervising the sales activities for a group of schools' canteens, monitoring demands, managing sales staff, and improving customer relation
