Senior HR Officer
Contraco WLL
Total years of experience :21 years, 10 Months
• Acting as the first point of contact for any Human Resources issues.
• Producing HR statistical reports (Headcount, Cost reports, Absenteeism, leavers, etc)
• Handles Confidential information according to the Management.
• Creates & Maintaining of Employee Master File (joining to separation) physically as well as electronically.
• Updating, maintaining and auditing of personal data for all the employees.
• Employee enrollment and preparing new joining details for the Payroll.
• Monitoring the Updating of Employees personal data in the Pay-roll & Personnel System such as details of Passport, Resident Permit, Salary revision, Family details etc by juniors.
• Applying & renewing of Medical Insurance cards for staff’s. (Addition & Deletion)
• Addition & Deletion of staff’s in the Workmen Compensation policy.
• Coordinating with Finance Department for employee leave settlements/final exit
• Performance evaluation of employees.
• Vacation planning & Leave Management.
• Benefits Administration.
• Assisted HRD in preparation of HR policy and procedures.
• Conducted exit interviews and relaying information to individual department managers.
• Participating in meetings, investigations and consultations
• Appling disciplinary action.
• Developing and administering HR strategies to improve working environments
• Processing Employee Leaves- Annual leave, Casual Leave, Sick leave etc.
• Maintaining Leave register of employees.
• Air Ticket booking for the staffs. (Annual Vacation /Business Travel, joining & Final exit)
• Attendance monitoring.
• Dealing with Banks for Account opening for staff and Pay cards for the workers.
• Arranging hotel bookings for new joiners and Company Guests.
• Arranging accommodation of the Staff in Company Accommodation.
• Managing Manpower requirements in different projects.
• Distributing workforce as per the requisition from various sites.
• Processing various employee requests such as Salary Certificates, experience certificates, Bank letters, NOC for Driving license, etc.
• Preparing the objectives and KPI, s for ISO Auditing and certifications.
• Preparing Interoffice Memo’s
• Monitoring Labour Camps, allocating rooms for the workers.
• Maintaining Asset Register (Vehicles & Equipment’s)
• Processing and updating Employee Leaves- Annual leave, Casual Leave, Sick leave, Maternity etc
• Maintaining personnel files of the staffs.
• Preparing settlement for Annual leave & End of Service.
• Processing various employee requests such as Leaves, Salary Certificates, Bank letters, NOC for Driving license, etc.
• Air Ticket booking for the staffs. (Annual Leave/Joining /Business Travel)
• Arranging hotel bookings for Company seminars/Training and room reservations for accommodating guests.
• Visa arrangement for Business Travel (Schengen Visa, UK, US, Chinese etc.)
• Processing Exit permits for vacation and business travel.
• Applying & renewing of Medical Insurance cards for staff’s.
• Addition, Deletion and cancellation of Insurance cards as required by company.
• Traffic Violation monitoring of the vehicles and Settlement of fines.
• Administration & Office Management
• Transportation arrangement for the staffs.
• Air Ticket Booking for the staffs.
• Crew Planning for the timely joining in the Oil Rigs.
• Applying & renewing of Medical Insurance cards for staff’s
• Addition, Deletion and cancellation of Insurance cards(ALICO) as required by company.
• Hotel Bookings for the Onsigners & Offsigners.
• Applying employment and Short term visas.
• Coordinating employees for the medical and X Ray for visa stamping.
• Renewal of Visa and Labour Permits.
• Vehicle Registration(Mulkia) & Insurance- Renewal & New.
• Petrol cards renewal and new card application as required (EPPCO/ENOC)
• Purchasing Tyres, Batteries and other required things for the vehicles.
• Traffic Violation monitoring of the vehicles and settlement of fines.
• Salik Account recharging
• Coordinating with Finance Department for Utility bills payments such as Electricity charges (DEWA), Telephone Bills (Etisalat), Payments for petrol cards, insurance, etc.
• Visa arrangement for Business Travel (Schengen Visa, UK, US, Chinese etc.)
• Tenancy contract renewals.
• Checking the invoices & Coordinating with Accounts Department for processing the payments.
• Arranging Seamen’s book (CDC) for the crew.
• Plan and control of recruitment process from start to finish using the company
recruitment system. (receiving request, reviewing job description, posting and
sourcing, interviewing, making offer).
• Applying employment and Short term visas.
• Properly maintaining Personal files of employees.
• Maintaining daily attendance and annual leave records.
• Coordinating employees for the Medical and X Ray for visa stamping.
• Renewal of Visa and Work Permits.
• Air ticket reservation for staffs.
• Staff Transportation arrangement and coordination with Camp Boss & Drivers.
• Applying & renewing of Medical Insurance cards for staff. (ALICO, ACE LIFE,
DAMAN)
• Visa arrangement for Business Travel (Schengen Visa, UK, US, Chinese/Hong
Kong etc.)
• Arranging Hotel bookings for company seminars and room reservations for
Accommodating guests.
• Renewing the credit facility with Hotel/ Travel Agency/Stationary/Garages & Other
Local suppliers dealing with the Admin Department.
• Trade License renewal (Coordinating with PRO & Admin Manager).
• Tenancy Contract Renewals of company rented flats, Labor Camps.
• Coordinating with various Govt departments (Municipality, RTA, Chamber of
Commerce)
• Vehicle Registration (Mulkia) & Insurance- Renewal & New.
• Petrol cards renewal and new card application as required (EPPCO/ENOC &
ADNOC)
• Traffic Violation monitoring of the vehicles and settlement of fines.
• Maintenance of Salik Account for Company fleet.
• Fire & Safety measures for the Company premises and warehouse.
• Coordinating with Accounts Department for Utility bills payments such as Electricity
charges (DEWA), Telephone Bills (Etisalat), Payments for petrol cards, insurance, etc.
• Reviewing and approving of printing jobs required by the company with suppliers and preparing LPOs.
• Office Stationary Purchasing.
• Purchasing Tyres, Batteries and other required items for the Company vehicles.
• Checking the invoices & Coordinating with Accounts Department for processing the
payments
• Customer Data base management. (entering customer data base in TATA Motors Software (SIEBEL)
• Arranging & Coordinating with Banks/Finance companies for the payment.
• Arranging Insurance for new vehicles (In House & Outside)
• Responsible for maintenance of daily office operations.
• Receiving Vehicle from Yard.
• Maintaining vehicle stocks in the showroom
• Arranging PDI with service centers and maintaining service books.
• Arranging Temporary Permits (TP) and Insurance cover notes.
• Arranging Vehicle Delivery on proper time.
• Conducting Demos in coordination with Sales Team
• Arranging drivers for various tasks - Delivery/PDI/Demo/Transfers
• Greeting the customers, assisting them to fulfill their buying requirements.
• Coordination with the training department for effective training for employees which helped in continuous learning and there by growth of the organization.
• Prepare documents and reports accurately and efficiently.
April 2005 - March 2006
Company: IDBI BANK LTD, Kerala, India
Job Role: Sales Consultant.
• Marketing of various financial products.
• Acquiring potential customers.
• Maintaining proper customer follow ups.
• Conducting lead generation activities.
• Back office operations.
January 2002- March 2005
Company: M/s. N.D.METAL INDUSTRIES LTD, Mumbai
Job Role: Administration & Import-Export Executive.
• Assisting Finance & Administration manager.
• Export-Import documentations.
• Letter of Credit Opening, Documents acceptance and payments.
• Proper maintenance of Group company's bank accounts.
• Co ordinating with Shipping companies and CHA's
• Data Management- Banks, Shipping co's, CHA's.
• Reporting to Finance & Admin Manager.
Masters Degree in Economics from M.G.University Kerala, India.- 2001
Bachelors Degree in Economics from M.G.University Kerala, India. 1998 Diploma in Computer Applications