HR & Admin Manager
Red Event Services LLC
Total years of experience :16 years, 1 Months
Human Resource Deliverables:
• Recruitments
• Lining up candidates for interviews
• Taking interviews and short listing candidates
• Creating reports on weekly, monthly and need basis
• Placing ads on job portals for the job vacant
• Co-coordinating with Typing center on Visa processing
• Orientation programmer
• Documentation of the employee details
• Employee attendance
• Casual leave/Sick leave/Annual leave
• Exit interview
• Initiated and incorporated policies and procedures
Facilities Management:
• Negotiated and finalized for the best DU plan for the entire team
• During the implementation phase, proposed for online facility management & HR system which was widely acknowledged by the management
• Asset Management
• Documentation
• Office Infrastructure
• Inventories
• Annual Air tickets
Accounts Management:
• Vendor LPO
• Vendor Payments
• Budgeting
• Handling petty Cash
• Cost optimization
Additional Responsibilities:
• Helped the client servicing team on the ADA Event
• Handled Site office for the ISNR event in ADNEC, Abu Dhabi from 27th Feb, 2016 to 17th March, 2016 & coordinated & procured requirements for the event
Financial Measures:
• Prepare annual budget - Anticipate costs and ensure they are within budgets in the region;
• Identify areas to control OPEX and save costs - Cost control e.g. Electricity, Stationery etc.
• Vendor Management - Maintain database of vendors, Negotiate, Compare rates, Re-negotiate AMCs, find ways to optimize and save costs.
Internal Customer:
• Meet Internal customer requirements - Monitor and ensure timely delivery during the life cycle of employees e.g. Visiting Cards, Access cards, Reliance connection, Work station, Ensure the team arrange cabs /accommodation as per the TR;
• Coordinate with internal teams i.e. I.T and LLC - Problem Resolution management; Voice of Customer (VoC) - Monthly Reviews with Business heads
Process / Compliance:
• SOP/Process flow: Process flows region specific e.g. Guest house, travel, dispatch etc.
• Facility Management: Policy Manual-Ensure the team adheres to policies and processes
• Compliance: Ensure that the location is compliant e.g. Shop & Establishment Act, Annual Maintenance contracts etc;
• Documentation / Billing: Ensure contracts are signed involving the commercial team
• Prepare POs, payment processing as agreed with finance, MIS
People Management:
• Retain and Develop talent - Review performance of team and create succession plan.
• Proactively plan for attrition; Mentor high potential staff -Training as per the training calendar.
Accounts:
• Budget Management - Cost effective use and planning of funds to support all functions.
• Vendor Management - analyze vendor contracts, AMC, catering, office supplies, office purchases, service providers
• Vendor Payments
• Vendor PO
• Handling petty Cash
• Cost optimization
General Administrations:
• Customer support activities
• Event and Client Visit Management
• Implementation of office expansion plan
• Employee relationship management
• Travel profile management
• Administration of -BTA (Business Travel Account)
• Facility & Infrastructure Management
• Centralize Housekeeping activities
• Travel Desk - Efficient management of corporate travel & Hospitality (inbound and outbound)
• Staff Welfare, pantry and hospitality activities - provide quality of life and manage expectations and employee relations
• Corporate guest house management
• Library management
• Inventory and Asset Management
• Budget Management - Cost effective use and planning of funds to support all functions.
• Vendor relationships - analyze vendor contracts, AMC, catering, office supplies, office purchases, service providers.
• Parcel Management - Mailing, shipping, cargo.
• Mentoring and grooming and direct management of administration support staff
Human Resource:
• Mentoring and grooming and direct management of administration support staff
• Maintenance of attendance leave status, overtime, personnel file of regular employees & contract employee and coordinating on the same with the Head Office
• Preparation of Offer Letter, Joining Report, Appointment Letter, and Induction Program for new recruits, Exit interview and full & final Settlement formalities
• Maintenance of performance appraisals (half year & annual reviews)
• Staff Welfare-Anniversary Celebrations, Birthday celebrations, Occasions
• Maintenance of Employee database
• Co-ordination on Mediclaim for the Employees
• Offsite planning, organizing for the internal conferences/internal events etc..,
• Initiate in corporate policies and procedures
• Staff welfare
• Team building activities
Recruitments:
• Lining up candidates for interviews
• Following up with the candidates
• Coordinating with candidate for interviews
• Creating reports on weekly, monthly and need basis
• Placing ads on job portals for the job vacant
Accounts:
• Budget Management - Cost effective use and planning of funds to support all functions.
• Vendor Management - analyze vendor contracts, AMC, catering, office supplies, office purchases, service providers
• Vendor Payments
• Vendor PO
• Budgeting
• Handling petty Cash
• Cost optimization
Additional Responsibilities:
• Handled Travel, Hospitality, Artist Management and back stage Management for various events like:
• Jack Morton
• AP films
• Asipac
• Asianet Sitara Awards
• Swamiji Event
• IBM Software Universe
• IBM Rational Software
• BIAL, GHIAL
• Tien’s
• FFE minerals -Annual Day
• ANZ- annual Day etc.
PROFESSIONAL ACCOMPLISHMENTS
• Awarded with wiz for two consecutive years 2008-2009 & 2007-2008 acknowledged as All-rounder on Multitasking
