Sandra Ayoubi

Responsible for the commercial and operational management of inspection projects, overseeing the full project
lifecycle from initial enquiry through to close-out. Key responsibilities include:
- Technical and commercial processing of enquiries and tenders
- Building and maintaining relationships with existing and prospective clients
- Supporting contract negotiations
- Coordinating project execution with internal teams to ensure delivery is aligned with scope, budget, schedule,
and quality requirements
- Ensuring compliance with HSE regulations, corporate guidelines, and governance frameworks
- Managing project invoicing and cash flow

- Lead bid management for high-value service and pipeline inspection tenders across EMEA and APAC, aligning
technical, commercial, and compliance standards with client requirements.
- Collaborate with cross-functional teams (engineering, sales, legal, and finance) to ensure alignment and accuracy
in proposal content.
- Maintain bid library, templates, and pricing tools to streamline future submissions.
- Conduct post-bid reviews and implement lessons learned to improve win rates and proposal quality.
- Manage project handover upon contract award, ensuring smooth transition to execution teams with complete
documentation and scope clarity.
Achievements:
- Improved proposal turnaround time by 30% through process optimization and digital tools.
- Assisted with achieving the target profit for 2023 of $14 million for the Eastern Hemisphere region

- Appointed by executive leadership to support the establishment and operational launch of ZR Energy’s Dubai office, including regulatory setup, office infrastructure, vendor onboarding, and operational workflows.
- Led administrative and operational coordination for employee relocation from Lebanon to the UAE, including onboarding support, documentation coordination, and office readiness.
- Served as a trusted operational partner to the CEO, managing high-priority business initiatives, confidential documentation, scheduling, and cross-functional coordination.
- Developed and implemented basic HR processes, including employee records management, onboarding documentation, policy alignment, and internal coordination with external service providers.
- Coordinated with government authorities, banks, service providers, and consultants to ensure smooth business continuity and regulatory compliance.
- Improved internal organization, document control practices, and communication flow during a high-growth transition phase.

Key Impact
- Successfully supported the launch and stabilization of a new regional office during a complex relocation and growth phase.
- Enabled leadership to focus on commercial expansion by providing structured operational, administrative, and people management support.- Appointed by executive leadership to support the establishment and operational launch of ZR Energy’s Dubai office, including regulatory setup, office infrastructure, vendor onboarding, and operational workflows. - Led administrative and operational coordination for employee relocation from Lebanon to the UAE, including onboarding support, documentation coordination, and office readiness. - Served as a trusted operational partner to the CEO, managing high-priority business initiatives, confidential documentation, scheduling, and cross-functional coordination. - Developed and implemented basic HR processes, including employee records management, onboarding documentation, policy alignment, and internal coordination with external service providers. - Coordinated with government authorities, banks, service providers, and consultants to ensure smooth business continuity and regulatory compliance. - Improved internal organization, document control practices, and communication flow during a high-growth transition phase. Key Impact - Successfully supported the launch and stabilization of a new regional office during a complex relocation and growth phase. - Enabled leadership to focus on commercial expansion by providing structured operational, administrative, and people management support.

- Contracted to support a corporate divestment initiative by establishing a structured document library and virtual data room for potential investors and buyers.
- Collected, reviewed, categorized, and indexed large volumes of technical, legal, financial, operational, and compliance documentation to ensure completeness and audit readiness.
- Developed logical folder structures, naming conventions, version control protocols, and access controls to enable secure and efficient due diligence reviews.
- Coordinated with cross-functional stakeholders (finance, legal, operations, HR, IT) to identify required documentation and close information gaps.
- Ensured confidentiality, data integrity, and document accuracy in line with corporate governance requirements.
- Supported document retrieval and clarification requests from internal stakeholders and external advisors during the transaction preparation phase.

- Led the end-to-end bid lifecycle from receipt of RFQs through final submission for government and semi-government oil & gas and EPC projects across Lebanon and the Middle East.
- Supported bid kick-off meetings, requirement analysis, compliance matrices, schedules, and submission plans to ensure full adherence to client and tender instructions.
- Authored and structured technical and commercial proposals, including executive summaries, technical narratives, scope compliance, and supporting documentation.
- Coordinated closely with Sales, Procurement, and Finance teams to develop competitive pricing strategies, cost inputs, and commercial assumptions.
- Managed client communications, including clarification responses, addenda tracking, and formal correspondence throughout the tender process.
- Supported preparation and submission of bank guarantees, bid bonds, and commercial securities in coordination with banks and finance teams.
- Organized and controlled bid documentation using structured document control, version management, and audit-ready filing practices.
- Supported contract handover documentation upon successful awards.

Key Projects & Sectors
- Tripoli Tank Farm Rehabilitation Project
- Solar Farm Project - Ministry of Energy (Lebanon)
- Supply of oil & gas equipment for major operators in Lebanon, Iraq, Libya, and Sudan
- Pre-FEED Tender for Water Treatment Facility in Basra, Iraq

Bid types: Equipment Supply, EPC Services, Government Tenders

Key Impact
- Strengthened proposal quality, compliance discipline, and bid coordination across multi-country projects.
- Built deep expertise in government tendering, EPC documentation, cross-functional coordination, and high-value technical proposals.

- Prepared and measured Bills of Quantities (BOQs) for multiple residential, infrastructure, and mixed-use construction projects in accordance with project drawings, specifications, and industry standards.
- Conducted detailed quantity take-offs, cost breakdowns, and measurement verification to support accurate project cost estimation.
- Reviewed drawings, specifications, and scope documents to identify discrepancies, clarifications, and potential cost risks.
- Coordinated with engineers, architects, and project stakeholders to validate quantities, resolve technical queries, and finalize BOQs.

Key Projects
- Beit Misk Development
- Michel Suleiman Village Stadium

Key Value Added
Strengthened commercial and analytical expertise in measurement, cost accuracy, BOQ development, and tender pricing fundamentals, directly supporting future bid and proposal leadership roles.