Facilities and Logistics Administrator
Madina Group W.L.L.
Total years of experience :17 years, 2 Months
Role:
Developed & executed high-level administration activities, made high-stakes decisions, and overcame complex business challenges using experience-backed judgment, strong work ethics and irreproachable integrity
Formulated facilities operations in new & growth areas and motivated people to perform beyond their normal past established skills/ levels through effective strategic & tactical management decisions
Created and sustained a dynamic environment that fosters the development opportunities and motivates the high performance amongst the team members
Collaborated with:
o Sub-contractors, vendors & stakeholders while keeping stakeholders informed of progress and issues to manage expectations on all project requirements and deliverables
o Insurance companies for vehicle accident issues
o Other Operational Departments for facilities and transportation requirement
o Real Estate companies for leasing villas for company
o Company Doctor and arranged project/ site related safety medicals/ FTW
o Training centers and arranged employees Project/Site related Courses/Trainings
o Logistic team and arranged the employees transportation for their medical/ FTW and trainings/ courses
o Subcontractors for manpower hiring and their mobilization, trainings, inductions, medical/ fitness to work
o Site/ Project for the demobilization of hired employees
o Timekeepers/Gate Pass Administrators/Camp Administrators for the arrangements of employees Gate Passes
o Facility coordinator for all issues related to securities and cleaners for offering timely and efficient services
o Camp Administration Team and arranged the employees (mobilization & demobilization) accommodation
Implemented stringent security systems/ measures to establish and maintain high security standards in compliance with the prescribed norms
Developed project baselines and controlled the same with respect to cost, resource deployment, time overruns and quality compliance to ensure satisfactory execution of projects
Ensured effective maintenance, transportation & breakdown services of more than 350 vehicles
Managed:
o Online fuel tracking system (WOQODe)
o Online vehicle and Facility maintenance tracker (UpKeep)
Engaged in:
o Hiring lifting equipment such as Cranes, Boom Truck & so on and mobilized them at site as per the requirement
o Leasing/ hiring of all types of vehicles as per the company requirement
o Arranging necessary trainings/courses for company’s employees for various projects/sites/live plants
o Keeping the medical certificates/FTW records in the employees file
o Arranging project/site related inductions/trainings and sending the employees documents to concerned site Administration team
o Creating, updating, and maintaining employees training matrix and training records
o Keeping record of Facilities such as lease expiry, government related permits renewal
o Verifying course/training certificates before entering into HCM/Epicor
o Checking with subcontractors for the manpower availability
o Checking subcontractor/ hired employees documents and their course/training/TPI certificates
o Arranging subcontractor/ hired employees documents and send their documents to Gate Pass team for process their gate pass/visitor pass
o Combining trips based on IVMS live tracking and saving the fuel costs and additional trip cost
o Arranging fleet insurance for company vehicles
Managed Transport Coordinators to ensure timely and efficient services
Assisted Project/Site Team with coordination of manpower mobilization and demobilization of employees
Approved all:
o Materials requisition and LPO related to Office Administration, Logistics & Facility
o Invoices related IVMS, WOQODe, Garage, Fuel and Rental agencies and subcontractors on a monthly basis
Bachelor of Business Administration