Senior Contracts Manager
Hassan Allam Construction
Total years of experience :15 years, 1 Months
SA. Assigned for managing mobility, railway & PPP projects (from Jan 2022) ) in pre-award, contract negotiation and post award phases.
Pre-award stage;
1. Conduct all necessary consortiums & JVs to submit our tender,
2. Review all tender documents and highlight all risks and prepare comments list,
3. Assist tender team in preparing any clarifications (contractual),
4. Ready to negotiate the comments with partners (if any) first, then with the client,
5. Ensure the awareness/ understanding to the contractual obligations/ risks for all concerned parties/ departments,
6. Cooperate with the risk team in preparing the risk assessment sheet,
Award stage;
1. Conduct all necessary negotiations with the client,
2. Ensure that all pre-agreed items have been reflect in the final draft,
3. Signature of the Contract,
4. Prepare a timetable for all obligations need to be fulfilled with required time,
5. Cooperate with all concerned departments or partners to make things happen in due coarse
6. Transfer the contract to the operation team.
Post-award stage;
1. Build a communication flow with the operations team to ensure smooth execution in line with contract requirements,
2. Follow-up the contractual issues, provide the necessary timely support,
3. Conduct the necessary contractual negotiations with the clients/ subcontractors.
4. Cooperate with the commercial & claims sections when needed,
5. Ensure the proper close-out of all contracts and subsequent obligations (if any).
6. Ensure that copy of all contractual records and agreements along the various stages are in hand.
B. (From April 2020 till Jan 2022); Assigned for managing special projects (mainly EPC & PPP contracts) in pre-award, contract negotiation and post award phases with same above tasks.
1. Post-contracts’ management was a new service introduced with my joining to the company. So, all the initiation process challenges of the new services have been conducted, such as checking the process manual, the existing contracts drafts, make the necessary edits, create new drafts for different contract types, conduct an awareness session trough different department…etc,
2. Prepare/ Review the contracts documents / purchase orders before issuance to contractors/ consultants according to each work package discipline,
3. Prepare any different tailored agreements as the case may be,
4. Ensure the proper distribution of signed contracts to all concerned departments,
5. Checks conformity of all documentation called for in the contract, including guarantees, performance bonds, insurance and the like with agreed formats and processes as required.
6. Provide the contractual guidance and follow-up to consultants/ contractors’ performance, review the contractual correspondences from/ to the contractors/consultants, and draft the necessary reply in coordination with the each project team,
7. Review and assess the claims from the contractors & consultants in compliance with contractual terms and time/ cost scales, and prepare the required replies or counter claims,
8. Conduct the necessary contractual negotiations with the contractors/ consultants during the various stages,
9. Evaluate/ approve the submitted Variation Requests/ issued Variations,
10. Attend the progress meetings of the projects (as required),
11. Ensure the proper close-out of all contracts and subsequent obligations (warranty, retention, disputes…ect),
12. Assure that the contractual records and agreements along the contract administration stages are properly maintained,
1. Review the contractual correspondences from/ to the subcontractors/ consultants, and draft the necessary reply,
2. Review and assess the claims from the main contractor, subcontractors & consultants in compliance with contractual terms and timescales,
3. Adapt the standard forms of RFPs & contracts, in production of consultant and contractor agreements, and agreements of purchase.
4. Attend the commercial meetings,
5. Prepare/ update the ‘Procurement& Contracts’ chapter in the monthly progress report.
6. Prepare/ update the list of contracts & RFPs, according the Client’ packaging strategy,
7. Evaluate/ Issue the necessary VOR/ VOs.
8. Develop the Risk Register, in collaboration with all disciplines, on monthly basis to our client to ensure in all respects that the risk is minimized or avoided.
9. Prepare/ Issue Tender Plan/Requests for Proposal documents according to the approved Procurement Plan, advise on selection of tenderers, prepare tender evaluation reports (technical & commercial), including the preparation of final recommendations for internal acceptance/endorsement,
10. Ensuring that the project insurance policies are maintained/ updated in relation to construction works (Professional Indemnity, Contractors All Risk, Third Party, Other contract insurance requirements).
11. Comply with and use of organizational forms and processes to ensure internal approvals are obtained in accordance with our client policies and the Delegation of Authority
12. Provide the complete service interface between contractors, consultants and the Client’ Commercial & Procurement department by ensuring that the contract requirements are met in accordance with budget and program.
1. Establish the system& procedures of the Contracts & Claims department,
2. Issuing the standard contractual forms to be used in the department/ company,
3. Review the tender documents and issue the risk assessment report for the concerned departments and the necessary contractual clarifications,
4. Conduct the necessary negotiations with the clients/ subcontractors till the award.
4. Conduct the negotiations with the qualified partners at the pre-tender stage to finalize the structure of the cooperation in certain mega project (i.e. consortium...etc)
5. Administer the Contracts/ subcontracts during the various phases,
6. Follow up- incrementally- all the contractual issues of the company' projects (national & international) with the project managers, and provide the necessary guidance/ support till the project close-out,
7. Review the contractual correspondences issued from the department's team & different sites,
8. Review & issue the claims/ counter claims prepared by the department's team with the collaboration with the legal department,
9. Ensure the proper close-out of all contracts/ subcontracts and subsequent obligations (if any).
10. Ensure that copy of all contractual records and agreements along the various stages are in hand.
i. Responsible for managing various contracts in same time (drafting, evaluation, negotiation and execution) including short forms, Construction Contracts (FIDIC or Adhoc conditions), Consultancy agreement, JVA, NDA…etc.
ii. Ensure that the tender document terms are communicated to all relevant parties to provide proper awareness to all conditions may affect the pricing, preparation of technical offer & issuance of relevant bank guarantees,
iii. Review the tender documents and prepare a report highlighting the risk and opportunities in the documents, communicated to all relevant departments and top management,
iv. Prepare the contractual clarifications to be submitted with the offer, follow up the client feedback regarding theses clarification and conduct the further negotiations till reaching the final agreed draft of the contract, and the signature,
v. Ensure that the signed contracts are communicated to all relevant parties to provide contract visibility and post-award obligations’ awareness (i.e. insurance policies, time schedule…etc), definitive interpretation of obligations & rights to support the proper contract implementation; in addition to the preparation of the contractual bonds (i.e. advance payment, performance, retention…etc) issuance requests.
vi. Provide a guidance and written support on contractual matters to the project managers or other operational staff (i.e. drafting the contractual supporting letters & necessary amendments...etc),
vii. Ensure the proper implantation of the contract according to time and budget constraints, and provide the necessary guidance & support to mitigate the impact of any time/ cost variance
viii. Review the outcomes from the contract administrators at various project before communicating to owners and provide the necessary inputs,
ix. Follow up and maintain the contractual records and correspondences of the projects in hand,
x. Prepare and review the claims/ counter-claims in connection with the projects with the collaboration with planning and cost control departments to prepare the time and cost impact,
xi. Ensure the contract close-out (TOC, retention, LGs..etc) in proper manner, and the application of any granted extension or renewal to the contract.
1- Contracts management during different phases (pre- award & post award)
1- Review tender documents and highlight the concerns to involved departments,
2- Prepare the contractual clarifications to be part of our offer,
3- Prepare the draft for signature.
4-Follow up the contract performance with the sites,
5- Provide contractual guidance,
6-Prepare EOT claims,
It is a global membership in Chartered Institute of Arbitrators, which concerned to avoid, manage and resolve disputes outside courts worldwide
Work on international companies, studying all business administration aspects from HR, Marketing, operation, finance & strategic management.
since that the purchasing and supply management profession is an important transition from placing purchase orders to establishing and managing comprehensive contracts with strategic suppliers, the need for purchasing and supply managers to develop and refine contract preparation and contract management skills becomes essential. CICCM is particularly appropriate to increase the commercial contracts management skills. (CICCM) certification demonstrates the knowledge about the practice of contracts management in the International commercial environment.
Picking up business administration skills & Learn all the basic conceptual framework of business management, leadership skills, human capital management, finance and accounting, and marketing and sales.
• Contractual& Legal Aspects in Construction Industry (CLAC) in AUC : 1. CLAC 010: Regime of Obligations 2. CLAC 020: Specific Contracts/Law of Evidence 3. CLAC025: Specific Contracts and International Construction Contracts “FIDIC” 4. CLAC 040: Claims and Disputes in Construction Industry 5. CLAC 045: Comparative Arbitration
• Professional Courses in Project Management (PRMG) : 1. PRMG010: Project Planning & Control Techniques Project 2. PRMG020: Management of Project Resources 3. PRMG030: Project Budgeting and Financial 4. PRMG035: Cost Management for Engineering Projects 5. PRMG080: Bids& Contracts (FIDIC) 6. PRMG099: Value Analysis for Engineering
BSC of Civil Engineering– Public works department, Faculty of Engineering- Ain Shams University. General Grade : Pass Graduation year grade: Good Graduation Year : 2006 Project Graduation Grade: Distinction Graduation Project: Highways And Airports Engineering