Sarah Kheireddine

• General office administration
• Coordination of travel (accommodation, transportation, scheduling flights, etc.)
• Administration of firm emails, electronic filing, etc.
• Communications coordination (external meetings, conference calls, etc.)
• Interfacing with clients as required, including hosting office visitors.
• Managing accounts payables and receivables.
• Liaising with external auditors and tax consultants in compliance with GAZT.
• Handling quarterly online VAT reporting/enquiry as mandated by law.
• Administration/facilitation of routine government requirements (Municipality license, civil defense, residencies renewal, visas, etc..)

• Analyzed the monthly manpower figures to ensure compliance with the approved budget. Developed and used measures to determine employee turnover and stability.
• Were responsible for full recruitment process (sourcing, shortlisting, scheduling, interviewing and extending offers).
• Worked with relevant managers to identify and resolve any HR related issues in accordance with the company’s discipline and grievance procedure.
• Rolled out HR Policies & Procedures.
• Conducted Orientation program for all new joiners.
• Carried out and analyzed exit interviews.
• Made recommendations to the HR Manager backed by analysis and supporting data for improving the effectiveness of the company’s HR policies, employee relations and staff retention.
• Managed the staff attendance system and its link to payroll. Ensured the completeness and accuracy of data entered into Oracle/HRMS and the monthly payroll preparation.
• Liaised with PRO to ensure the timely completion of governmental relations activities required to meet the employment and termination of staff.
• As required, undertook specific projects under the direction of HR Manager and General Manager

Handling in direct coordination with the HR Manager all HR related matters

• Conducted computer searches for potential candidates in the HR database.
• Received job applicants, reviewed completed applications and assisted in the evaluation of the applicant’s work history, education, work skills and personal qualifications.
• Arranged interviews with the job applicants.
• Conducted competency-based interviews and used appropriate assessments.
• Made offers to successful applicants, negotiating when necessary, and regretted unsuccessful ones.
• Administered reference check to short-listed candidates and assessed accordingly.
• Assisted in the preparation of job descriptions and training needs assessment for each required job.
• Prepared job advertisements as per requirement.
• Coordinated, when necessary, with employment agencies to identify and recruit candidates.
• Maintained the recruitment forms (documents, registers, reports, and files)

• Provided day to day assistance and guidance to employees on various personnel matters.
• Supported, maintained and monitored human resources programs and events; maintained up-to-date records of actions, decisions and timeframes; programs include: New employee orientation, training, annual performance evaluations, job reviews, salary increases, probationary period tracking, etc.
• Managed and monitored attendance records including vacation, sick leaves, etc…
• Coordinated the recruitment process; posted job announcements and advertisements, coordinated interview materials and prepared offer letters.
• Sourced applicants who meet the specified criteria for the position.
• Updated the candidates’ database systems as required.
• Liaised with line managers to ensure a full understanding of their requirements and preferences.
• Conducted Induction/Orientation program for all newly hired employees, as per the company’s standards.
• Received staff complaints and queries and made sure they have been handled properly.
• Addressed employee grievance and administered disciplinary actions.
• Assisted in developing and updating the HR policies, procedures and forms.
• Assisted in the preparation of employee events.
• Coordinated and helped in organizing job fairs.