Sarah Qaragholi

Key Responsibilities:
• Receiving, acknowledging and reading communications from multiple sources and routing them to the executives.
• Drafting notes based on the dictation given by the Managing Director; preparing letters/memos and sharing them with the executives to ensure quick and effective response/feedback.
• Outlining travel schedules of executives for local/international business visits; communicating with travel agents for flight booking, hotel managers for accommodation and transportation companies for transportation service.
• Organizing and managing General Manager's and Managing Director’s day-to-day work schedule/calendar; responding to queries in a quick and effective manner.
• Preparing and maintaining records of NC-NDA, MOU. JVA and Cash Flow.
• Coordinating with Banks and Financial Institutions for transactions related to deposits, transfers and buying/selling of shares using personal Trust A/c.

Other Relevant Experience:
December 2006 - December 2009: Executive Secretary; Shamed Medical Equipment & Services Co; Damascus, Syria
May 2006 - August 2006: Executive Secretary; Dar Al-Salam Tourism Co; Amman, Jordan
November 2004 - April 2006: Executive Secretary & Contract Assistant; Al-Bilal Group Construction Co; Baghdad, Iraq

Key Responsibilities:
• Prepared and maintained schedules and calendars for the Managing Director/General Manager; made adjustments as per the requirement of the situation to avoid mismanagement and crisis.
• Corresponded with Bank Managers for deposits and withdrawals; ensured that all the queries were addressed in a timely manner.
• Managed and handled appointments; maintained cordial relationship with visitors to prevent any negative reaction on account of delays and cancellations.
• Responded to telephone calls and emails; utilized written and verbal communication skills to ensure that the callers’ and senders’ issues were resolved in an amicable manner.
• Converted dictation into letters and memos and shared them using the most effective communication channel.
• Managed local and international travelling activities; liaised with travel agents, hotel managers and transportation companies.
• Supervised the End-to-End process of events scheduled throughout the year; ensured participants had a wonderful experience by making the best possible arrangements under the assigned budget.
• Coordinated with Finance, Documentation and Warehouse divisions to ensure that the payments, documentation and deliveries were as per requirement.
• Attended meetings, conferences and seminars; noted key points and prepared minutes of meetings; outlined specific actions required by the executives and followed up on progress.
• Liaised with participants, technical services team and external vendors for arranging meetings and conferences; ensuring execution as per the agreed schedule and free from any technical/operational glitches.