Human Resources Administrative Assistant
Embassy of the United States of America
Total years of experience :15 years, 4 Months
Screening applications. Substantiates applicants' skills by administering and scoring tests.
Schedules examinations by coordinating appointments.
Welcomes new employees to the organization by conducting orientation. Process residence transfer, renewal and cancellation for the employee. Draft Diplomatic notes for MFA and immigration forms.
Provides payroll information by collecting time and attendance records.
Submits employee data reports by assembling, preparing, and analyzing data.
Maintains employee information by entering and updating employment and status-change data.
Provides secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies.
Maintains employee confidence and protects operations by keeping human resource information confidential.
Maintains quality service by following organization standards.
Maintains technical knowledge by attending educational workshops; reviewing publications.
Contributes to team effort by accomplishing related results as needed.
compensation and benefits administration and record keeping; employee safety, welfare, wellness, and health reporting; and employee services.
Assist in the implementation of the Marketing & PR Function’s policies & procedures and follow up their progress in order to achieve the function‘s objectives.
Assist in analyzing marketing data (campaign results, conversion rates, traffic etc.) to help shape future marketing strategies for the concerned business division.
Assist in the implementation of Marketing and Public Relations plans to promote all of Marketing and Public Relations activities including local and regional campaigns, press visits and media relations and relevant opportunities in the regional and local community.
Coordinate the development of all press releases about the company provided by the external Public Relations agency/ consultancy and obtain approval from top management.
Assist in conducting research and collecting information used to help determine the demand and factors affecting the concerned business division and its products/services.
Set up tracking systems for online marketing activities
Collect needed information to evaluate campaigns in regard of cost and results analysis; identify trends and projections for future campaigns.
Maintain relationships with external media providers. Leverage existing media relationships and cultivate new contacts within business and industry media.
Liaise with other functions of Marketing and Customer Care Department to maximize coverage campaigns including: developing media plans; distributing and following up media releases, booking interviews, and responding to media requests.
Assist in organizing Public Relations and Marketing events and exhibitions in addition to the social events organized for enhancing the sales and marketing activities for all Business Divisions/Departments as required.
Liaise with all Business Divisions and other functions of Marketing Department on the preparation, design and print of the company annual report, brochures, company profile and letterheads.
Maintain the annual Marketing and Public Relations plan and assist with Marketing and Public Relations Manager to prepare budgets and monitor expenses.
Manage multiple projects as assigned by the Chief Executive Officer related to diverse lines of business,
Community and personal interests with inter-related activities and relationships.
Coordinates calendar, travel, meeting, and schedule arrangements for the Chief Executive Officer, staff,
Business partners, and customers. Includes initiating contact and securing appointments, equipment, and facilities as appropriate.
Works closely with other team members to assure the Chairman’s preparation for meetings, presentations or other engagements. Administrative and functional activities include but are
not limited to:
Taking phone calls; maintaining personal and business files; corporate record keeping for multiple entities; supporting marketing and strategic planning activities; note taking & creating documentation, filing, storage & retrieval of business and personal activities. Handles financial and accounting matters for the chairman with confidentiality. Prepares and sends business and private correspondence. Coordinates operations of Chairman’s office including: reception, document preparation & control, internal communications, general office maintenance to improve costs and effectiveness. Carries out responsibilities with professionalism, respect for others, in accordance with the organization’s policies and applicable laws.