Office Administrator cum Accountant General
Uniforce Contracting LLC
Total years of experience :14 years, 10 Months
• DLP ( Defect Liability Certificate) preparation
• TOC ( Taking Over Certificate) Preparation
• Warrantee certificate preparation
• Prepare enquires, quotation, Tender, LPO, Other official confidential letters, Contract agreement, Insurance arrangements, general correspondence etc.
• Coordinate with benefit providers to enroll / exclude employees and process employees medical insurance claims
• Create and maintain an effective departmental filing system, ensuring all correspondence and certification is appropriately filed, ensuring strict security and confidentiality.
• Trade License renewal for Main contractor (G+1) with Dubai Municipality.
• Chamber registration Renewal.
• Updating trade license and visa status of partners in Bank every year.
• Updating company profile.
• Company New Quota Application in Labour Tasheel.
• Medical and Emirates ID for employees/owners etc.
• Passport renewal for employees / owners.
• Visa Stamping on Emigration online and Tasheel online.
• Experience in Immigration dept, Labour dept, Airport etc Visa Cancellation procedures.
• Agreement / Ejari Renewal for All Labour camps and office.
• Applying and updating of new Vehicle Petrol Cards from EPPCO (VIP).
• All Vehicle Insurances Renewal.
• Receive and process staff annual leave ticket requests
• Arrange flights, visas, accommodation and transport for candidate interviews
• Arrange accommodation for new employees in UAE
• Create and maintain the electronic and manual records for employees including personnel files, payroll records, annual and sick leave records.
• Ensure annual and sick leave absences are updated on a monthly basis and appropriate absence forms, medical certificates are received from employees
• Receive and process staff expense claims relevant to HR Co-ordinate with HR Manager during Employee Selection
• Maintained Employee’s passports
• Arrange the employee’s annul vacation
• Assist with on boarding arrangements for new employees
• Manage the exit process and all related administration activity
Finance & Accounts:-
• Controlling of all accounting functionalities and reporting to Manager.
• Retention calculation.
• Retention follow-up during the time of DLP completion.
• Maintain Petty cash (Day to day cash transactions)
• Timely deposit of cash & cheques.
• PDC Cheque Preparation.
• Prepare statement of accounts and Payment follow-up.
• Employee’s payroll through WPS.
• Employees Leave salary & Settlement Calculation.
• Respond to queries regarding employee pay and leave balances
• Update Payroll file in an accurate and timely manner and liaise with Payroll Processing team to ensure correct transfer of salaries.
• Raising Invoices (Payment Certificates).
• All Banks related works, Bank Reconciliation, Suppliers Statement Reconciliation, inters company reconciliation,
• Co-ordinate with external auditors & ensure audit is completed within a reasonable time after the year end and addressing queries
• To process payment for services providers like DEWA, Etisalat, and Du Business Circle.
• To generate various Tally ERP reports in the Accounts Payable module.
• Calculation of discounts, if any
• Verifying the prices, loading scales and contracts against agreed rates and checks calculations
Controlling of all accounting functionalities and reporting to Manager.
Recording the routine financial transactions like petty cash voucher, payment voucher, receipt voucher, purchase voucher, sales voucher and journal voucher in the system.
Follow up on Collection of Accounts receivables and for payment to suppliers and sub-contractors.
Maintain Petty cash (Day to day cash transactions)
Timely deposit of cash & cheques.
PDC Cheque Preparation.
Accounts receivable & payable statement.
Employee’s payroll through WPS.
Employees Leave salary & Settlement Calculation.
Raising Invoices.
All Banks related works, Bank Reconciliation, Suppliers Statement Reconciliation, inters company reconciliation,
Co-ordinate with external auditors & ensure audit is completed within a reasonable time after the year end and addressing queries
To process payment for services providers like DEWA, Etisalat, and Du Business Circle.
To generate various Tally ERP reports in the Accounts Payable module.
Calculation of discounts, if any
Manage client data base
Verifying the prices, loading scales and contracts against agreed rates and checks calculations
General Office Administration works such as
Prepare monthly attendance Sheet
Maintain Client LPO, Contract agreement and other certificates, etc.
Prepare enquires, quotation, LPO, Other official confidential letters, etc.
Co-ordinate with PRO for visit and employees visa processing.
Maintain visa, Labour card, Passport, Salik, Trade license, other office work, etc.
Insurance arrangement for Employees, Vehicles.
Arrangement of Office stationery and computer peripherals, etc.
Prepare general correspondence.
Co-ordinate with HR Manager during Employee Selection
Maintained Employee’s records and handling their passports
Arrange the employee’s annul vacation
Maintain the employee’s records in the system and in their personal folders.
Job Description
Finance & Accounts:-
• Controlling of all accounting functionalities and reporting to Manager.
• Recording the routine financial transactions like petty cash voucher, payment voucher, receipt voucher, purchase voucher, sales voucher and journal voucher in the system.
• Follow up on Collection of Accounts receivables and for payment to suppliers and sub-contractors.
• Maintain Petty cash (Day to day cash transactions)
• Timely deposit of cash & cheques.
• PDC Cheque Preparation.
• Accounts receivable & payable statement.
• Employee’s payroll through WPS.
• Employees Leave salary & Settlement Calculation.
• Raising Invoices.
• All Banks related works, Bank Reconciliation, Suppliers Statement Reconciliation, inters company reconciliation,
• Co-ordinate with external auditors & ensure audit is completed within a reasonable time after the year end and addressing queries
• To process payment for services providers like DEWA, Etisalat, and Du Business Circle.
• To generate various Tally ERP reports in the Accounts Payable module.
• Calculation of discounts, if any
• Manage client data base
• Verifying the prices, loading scales and contracts against agreed rates and checks calculations
General Office Administration works such as
• Prepare monthly attendance Sheet
• Maintain Client LPO, Contract agreement and other certificates, etc.
• Prepare enquires, quotation, LPO, Other official confidential letters, etc.
• Co-ordinate with PRO for visit and employees visa processing.
• Maintain visa, Labour card, Passport, Salik, Trade license, other office work, etc.
• Insurance arrangement for Employees, Vehicles.
• Arrangement of Office stationery and computer peripherals, etc.
• Prepare general correspondence.
• Co-ordinate with HR Manager during Employee Selection
• Maintained Employee’s records and handling their passports
• Arrange the employee’s annul vacation
• Maintain the employee’s records in the system and in their personal folders.
Maintaining computerized Accounts ledger in wings accounting packages.
Maintaining Bank book and cash book as per Bank Statements.
Maintaining Debtors & Creditors, expenses & other Ledgers in wings accounting packages.
Manual preparation of accounts of different companies and trusts.
Accurate Accounting of Sales & Receipts.
Maintenance of daily transaction sheet and bank transaction report together with routine work.
Screen, Shortlist and Recruit the candidates for right job.
Handling payable and receivable accounts.
Preparation of financial statements
Audit to verify purchase orders, invoices and inventory.
4. Name of the company : ICI Computer Education ISO
Job Description:
• Maintaining computerized Accounts ledger in wings accounting packages.
• Maintaining Bank book and cash book as per Bank Statements.
• Maintaining Debtors & Creditors, expenses & other Ledgers in wings accounting packages.
• Manual preparation of accounts of different companies and trusts.
• Accurate Accounting of Sales & Receipts.
• Maintenance of daily transaction sheet and bank transaction report together with routine work.
• Screen, Shortlist and Recruit the candidates for right job.
• Handling payable and receivable accounts.
• Preparation of financial statements
• Audit to verify purchase orders, invoices and inventory.
Screen, Shortlist and Recruit the candidates for right job.
I maintain the relationship among the employees, train to the employees.
Maintain and update the employee documents, in system.
Monthly calculating employee salaries, student’s records.
Preparing fees structure, collection of fees.
Collection data to be stored and forward to superior
Job Description:
• Screen, Shortlist and Recruit the candidates for right job.
• I maintain the relationship among the employees, train to the employees.
• Maintain and update the employee documents, in system.
• Monthly calculating employee salaries, student’s records.
• Preparing fees structure, collection of fees.
• Collection data to be stored and forward to superior