administrative coordinator
BTC Networks
Total des années d'expérience :15 years, 10 Mois
Assisting JLL Country Head and all staff of Jeddah office.
Maintain office systems and technology.
Arrange business travel and accommodation.
Screen phone calls, enquiries and requests, and handling calls when appropriate.
Meet and greet visitors at all levels of seniority
Organize and maintain Country Head diary and make appointments and meetings.
Deal with incoming email, faxes.
Coordinating with Financing by raising purchase orders, and processing invoices.
Coordination with Clients for receiving cheques and delivering invoices.
Coordinating with HR by recording leaves and arranging IPMP meetings.
Coordination with Retail, Agencies, Consultation, and Research Departments.
Setting up contracts on Clients First - Microsoft Dynamic
Administrative Assistant. Responsible for :
Managing Enterprise Application team and Computing Infrastructure team.
Setting up and managing meetings via MS outlook.
Arranging business visits to meet up with KAUST IT management.
Creating shopping carts and following up with procurement for purchase orders.
Planning travel plans and arranging hotel reservations.
Arranging in campus training and events.
Coordinating with other department to assist staff.
Administrative Assistant. Responsible for :
• Preparing timesheets and overtime sheets for employees.
• Preparing governmental letters for clearing chemical shipments.
• Coordinating with freight forwarders for delivering shipments.
• Establishing offices for new employees.
• Providing stationary and any kind of assistant employees may need.
• Planning travels and meetings.
• Coordinating with Security Department, HR Department, and IT Department.
Personnel Administrative Assistant. Responsible for:
Managing employees archive.
Supervising shifts and vacations.
Preparing Iqamas renewal and exit entry for employees.
Following up salaries and over times for employees.
Personnel Officer Responsible for:
Managing HR filing system.
Preparing exit reentries for employees through Moqeem Service.
Processing leave requests.
Medical Warehouse Orders Processor.
Responsible for preparing orders from incoming work orders
Responsible for receiving stock and organizing on shelves
Overall grade: Very Good English Word Processing. Arabic Word Processing. Secretarial Procedures. Business Communications. Computer Applications in Office. Office Technologies.
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