Administrative Asst.
Kuwait Oil Company (KOC)
Total years of experience :25 years, 11 Months
General Administration duties
- Handeling all related issues to my boss
- Faxes & emails and related action to be taken respectivly
- Creating Letters in E & A for private issues related to my boss
- Following up government delegations attending to the Chamber and
placing it in boss's calendar
- Making telephone calls to all secretaries of the Board Members for insuring
their attendance prior to every delegation
- Attending all calls for boss and act accordingly
- Translating documents from Arabic to English & vice versa
- Making air ticket bookings / Hotel reservations for boss (Pivate and\or
business trips)
- Doing all the administration follow ups and job related to my office and boss.
-Responsible for daily routine duties
-Responsible for creating and typing confidential officially certificates for staff including salary certificates, to whom it may concern est. …
-Provide a wide range of secretarial service and administrative support in order to organize the requirements and activities of the Managing Partner office, involving highly confidential matters.
-Control and maintain the Managing Partner’s diary and arrange his appointments and weekly meetings.
-Prepare the Memo/Agenda of meeting, circulate it to the concerned departments
-Answer incoming telephone calls, take messages, screen and determine importance of calls, and relay messages immediately to the Managing Partner.
-Contact personnel directly or indirectly on behalf of the Managing Partner.
-Collate incoming and outgoing mail and other correspondence, sort out and distribute the same to concerned departments.
-Type all confidential letters, memorandums
- Translating documents from Arabic to English & vice versa
-Handle, follow-up and maintain a record /inventory list for Insurance Policies. Company Licenses and Cars Registration books of the company.
RECRUITMENT SECTION RESPONSIBILITIES
-For a period before hiring a Recruitment Officer, I was responsible for the recruitment section, such as searching for new applicants through Ads, faxed CVs, our careers site, sites which we register with them est. …
-Classifying the best of the best CVs, fill up the necessary paperwork to be sent to the requiring department for selecting the suitable candidate
-Hiring procedure will be followed up such as application form to be filled by the applicant and attach all related documents, then contract will be done to be signed, and finally engagement form to be received from the hiring department after joining to complete the rest procedure with the personnel and government relations sections.
- Responsible for daily routine duties
- Following up all issues related to 102
staff in my Department.
- Arranging for daily morning briefings with
the Outlet's Managers and the F&B
Manager
- Taking Minutes of meetings and preparing the agenda,
In additional to the full preparation and needed documents
for any meeting
- Submitting monthly reports for the owner/ corporate office
showing the financial figures, general comments and the total
revenue of the Dep.
- Processing all incoming correspondence such as regular
mail, courier envelops, faxes, e-mails.
- Maintain an organized filing and follow-up systems for
all correspondence.
- Having Ability to work under pressure, in a busy environment.
- Excellent Language skills in Arabic and English.
- Responsible for the inside events in the Hotel and all correspondence
related.
- Managing & directing direct boss issues.
- Creating all kinds of internal and external correspondence in A & E
- Translating documents from Arabic to English & vice versa
- Maintain total confidentiality of all matters relating to the
Management and Department.
- Communicate in regards to basic information with other Secretaries
within other affiliates.
- Perform additional duties / assignments as directed.
- Adding to the above that I am doing all the Arabic correspondence for
all departments in the Hotel, since I am the only Bilingual Secretary.
I joined the BKME as a Secretary for 7 months hoping to be hired officially, but since there was a problem on the Bank's files in the Immegration Office for the Kuwaiti employees percentage, they couldn't transfer my residence that time, so, I was hired on temporary basis.
I worked in different departments : Audit, Domestic Personnel Accounts Dep., Finance Dep., Engineering and Tecknical Dep.
* Management Secretary
* English & Arabic General Correspondance
* Arrange for Ticket booking & hotel reservations
* following-up more than 100 employee's(s) residances, Passports renewal, Car's(s) 3rd party & geographic insurance renewal, ect...
* Coordinating Government Procedures
* Arranging Management Meetings, appointments, Lunch & parties.
* filing
* General Secretarial Jobs.
-Routine administrative job
-Arranging appointments
-Follow up filing system
-Sending & recieving faxes and E-mails
-Creating and typing A&E correspondence as requested
-And more
This was the same Institute where I studied my Secretarial Diploma in.
I was handeling the general correspondece, taking care of the walk in customers and assisting them to which department they must be sent.
Receiving and sending faxes.
Following and assisting additional work for other Executive Secretaries
