Procurement Manager
SINOHYDRO CORPORATION LTD.
Total years of experience :17 years, 8 Months
Corporation Period : Jan 2022 to till date. Designation : Procurement Manager Responsible for handling of procurement & Quality for defined projects, securing project site with material required for installation, testing and commissioning works to ensure timely execution of projects as per projects schedule and plan in addition to work closely with all concerned support functionsto ensure purchasing needs are being met. ❖ Prioritize tasks and establish schedules to maintain uniform workload ❖ Performance of routine correspondence, vendor list preparation, vendor applications and updates, bid and specification preparation, compilation of surplus equipment lists, and contract and records files maintenance. ❖ Provide reports to management as and when required. ❖ Study project specifications/ requirements for the needed material and services. ❖ Prepare bill of all required material. ❖ Follow up validity status of all offers after receiving project file from tender department. ❖ Float offers requisitions for all approved suppliers. ❖ Study and check offers generally from technical point of view to verify its compatibility with the required specifications. ❖ Prepare comparison sheet for approved offers only. ❖ Negotiate prices with suppliers in the light of available budget to get the minimum prices and achieve maximum profit. ❖ Negotiate delivery terms with suppliers in the light of project schedule needs to insure project progress. ❖ Negotiate payment terms with suppliers in the light of company standard payment terms. ❖ Prepare and approve contracts/ purchase orders within the authorized limit for the required material and services with all agreed and standard terms. ❖ Support project team to get the required replies from suppliers regarding technical clarifications to avoid any delay in technical submittal approval from client. ❖ Follow up the manufacturing, delivery and inspection processes of material till its arrival at project site. ❖ Review and approve all suppliers' payments to insure timely process as agreed terms without any delay. ❖ Developing the procurement strategy. ❖ Negotiating commercial contract arrangements with suppliers. ❖ Negotiating prices, payment terms and delivery time-scales. ❖ Sourcing suppliers by various means. ❖ Ensuring that products are delivered on time. ❖ Calculating the impact of any purchases on company gross margin. ❖ Searching the market for opportunistic purchases. ❖ Taking into account customer demand, price, quality and availability before making a decision. ❖ Creating, viewing and analyzing statistical data. ❖ Writing up accurate buying reports. ❖ Reacting to any changes in customer demand. ❖ Developing effective working relationships with our suppliers. ❖ Developing new supplier relationships. ❖ Travelling to meeting with suppliers. ❖ Make decisions regarding buying, communications and negotiation ❖ Develop source strategies. ❖ Identify potential sources. ❖ Manage quotations. ❖ Award long term contracts. ❖ Prepare purchase orders and requests for quotes. ❖ Consult, confer and meet with suppliers to obtain product information. ❖ Physically buy merchandise and equipment. ❖ Generated reports in MS Excel and performed data entry functions. ❖ Assisting procurement QC supervisor in Planning, Organizing, Controlling & Executing of all works according to Quality plan. ❖ Well-versed in Saudi Aramco Quality Control Procedure - Schedule"Q" ❖ Review of Material Requisitions and Preparation of Inspection Assignment Packages (IAP) and submission to Saudi Aramco. ❖ Identifying the approved manufacturer and suppliers as per Aramco RVL list. ❖ Complying to the inspection level's according to SAER - 1972 and SAEP-1151 and confirmed by SAIR. ❖ Applies Saudi Aramco Material Specifications System (SAMSS), SAES & SA - 175 Form. ❖ Coordinating with suppliers/manufacturers to plan Pre-Inspection Meetings (PIM) at Manufacturer locations prior to fabrication (based on inspection levels). ❖ Liaisons with Aramco VID Inspector all the inspectable materials. ❖ Preparing and submitting inspection status report and inspection plans to assigned QC Supervisor and maintaining the records of all inspections performed during the order execution. ❖ Review and analyzes the Daily QC Reports to ensure implementation of applicable standards and specifications. ❖ Assigning TPI with SAIR approval's. ❖ Identifying and scheduling the audits for procurement phases on 15% and 60% as per schedule - Q. ❖ Coordinating with VID and TPI to schedule the inspection and PIM according to the applicable SA-175 Forms. ❖ Issuing minimum 5 working days inspection notification for IK inspections and 10 working days inspection notification for OOK inspections. ❖ Preparing and submitting of weekly reports & Inspection Schedule as per Schedule - Q ❖ Updating and submitting Material Tracking Report. ❖ Identifying and issuing of NCR's and maintaining the NCR summary. ❖ Coordinating with Saudi Aramco Material Specialist. ❖ Submitting inspection & PIM reports. ❖ Monitoring the fabrication progress. ❖ Scheduling and forecasting delivery of materials. ❖ Reviewing and submitting of additional procedures for CSD / OIDapprovals. ❖ Preparation of Final Inspection Disposition Reports (FIDR). Previous Experience ❖ Ensure competent quality execution of all regular purchasing duties and administrative works. ❖ Maintain complete updated purchasing records/data and pricing in the system. ❖ Develop and authorize all purchase orders and ensure compliance company policy and procedure. ❖ Develop and maintain relationship with new vendors and manage items information, and update purchasing data. ❖ Perform troubleshoot on all invoice and price issues along with delivery related problems. ❖ Maintain effective customer services and ensure timely delivery and maintain track of product progress and development. ❖ Manage vendor relations and production delivery and maintain effective system monitor all product deliveries for vendors. ❖ Prepare and evaluate all bids, contacts and vendor agreements and ensure accuracy and price for same. ❖ Manage all communication and negotiate with suppliers on price and delivery terms to reduce inventory levels and cost. ❖ Expediting activities to get sufficient bids and follow up with bidders to get the offers on time ❖ Co-ordination with Engineering Department and Bidders for technical clarifications ❖ Prepare the necessary procurement reports ❖ Co-ordination with site for the purchase of material required at site ❖ Prepare reports and summarize data including sales report and book value. ❖ Schedule store visits and conduct competitor survey. ❖ Execution and monitoring of all regular purchasing duties. ❖ Coordinate with user departments and suppliers in the purchasing scope of work for projects assigned. ❖ Assist in managing and following up overseas orders. ❖ Responsible for the Coordinate with Shipping Companies for Export & Import the goods. ❖ Responsible for coordinate for container release and for vessel conformation. ❖ Responsible for the stuffing the container & to seal the containers. ❖ Responsible to Prepare the Documents of Export & Import (Like: Bill Draft, Certificate of Origin, Commercial Invoice, Bill of Loading, Packing List etc…) ❖ Responsible to Coordinate with Bank for Issuing the LC & TT (Letter of Credit & Telegraphic Transfer) ❖ Handling and monitoring of claims to factories and vendors for defectives, shortage, missing parts. ❖ Support relevant departments with quotations for the purpose of tenders. ❖ Coordinate with suppliers to ensure on-time delivery. ❖ Responsible for the preparation and process purchase orders and documents in accordance with company policies and procedures. ❖ Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered to site/store on time. ❖ Negotiate for best purchasing package (in terms of quality, price, term, delivery and service) with suppliers and sub-contractors assigned. ❖ Responsible for the preparation of Material Technical Approval or Purchase Requisitions as per client requirement. ❖ Responsible for the preparation of NON MATERIAL REQUIREMENTS (N M R 601, NMR 602, NMR 603) as per client Material and specifications. ❖ Responsible for the preparation SPDP (SPARE PART DATA PACKAGE) for each and every Spare part. ❖ Responsible for fallow up with clients to get the Documents approval. ❖ Purchase and issue order in accordance to specification. ❖ Plan and manage inventory levels of materials or products. ❖ Source for new parts, suppliers or sub-contractors when the need arises. ❖ Monitor and co-ordinate deliveries of items between suppliers (local and overseas). Experience Track Record:
Designation : PROJECT MANAGEMENT TEAM (PMT)
Designation : PROCUREMENT QC SUPERVISOR
Designation : PROCUREMENT SUPERVISOR
Designation : PROCUREMENT SUPERVISOR
Designation : PROCUREMENT & LOGISTICS SUPERVISOR
Designation : PROCUREMENT SUPERVISOR