HR Assistant
ASAR Al Ruwayeh and Partners Attorneys and Legal Consultants (Kuwait)
Total years of experience :7 years, 10 Months
• Supported internal and external inquiries and requests related to the HR department.
• Compiled and maintained employee records, both paper and digital, including holiday and sickness leaves.
• Tracked legal documents such as civil IDs, passports, and Bar association certificates for lawyers.
• Coordinated with the government relations team to provide necessary papers and information.
• Assisted HR with the recruitment process, including candidate vetting, interview assistance, and employment contract issuance.
• Assisted in arranging travel activities for partners and lawyers, including transportation, accommodations, insurance, and other travel services.
• Assist lawyers and partners in the visa process for different countries, ensuring complete documentation required, filling forms, and booking appointments for visas as and when required
● Drafted HR-related correspondences such as Employment Certificates, Termination Letters, and Salary Advance forms as and when required.
● Created and updated organizational charts for schools, reflecting changes in the school staff.
● Prepared memos as needed for internal communication.
● Updated manpower data and provided weekly updates to the management.
● Allotted accommodation for staff and addressed related queries.
● Prepared agendas for meetings, ensuring comprehensive coverage of topics.
● Prepared minutes of meetings (MOM) to capture key discussion points and action items.
● Scheduled interviews and coordinated interview logistics.
● Managed the Human Resources and Administration department, overseeing various responsibilities and ensuring smooth operations.
● Processed payroll for all employees, ensuring accuracy and timeliness.
● Tracked legal documents such as Civil IDs, baladiya expiry, and visa stamping, ensuring compliance with regulations.
● Coordinated with the PRO to facilitate the timely renewal of residencies.
● Collaborated with agencies abroad for staff recruitment, ensuring efficient and effective hiring processes.
● Handled paperwork, including job offer letters and employment contracts, for new and existing employees.
● Handled incoming and outgoing invoices, ensuring accurate recording and timely payments.
● Oversaw asset management, including tracking and maintaining inventory of company assets.
● Managed weekly attendance records for employees, generating reports and providing insights.
● Provided secretarial support to the CEO and General Manager, assisting with administrative tasks and scheduling.