Operation administrator
David Atkins enterprises
Total years of experience :16 years, 2 Months
Expo One Month Project (full time)
Typical duties performed include, but are not limited to:
• Provide administrative and support services to office staffs.
• Schedule meeting with customers as and when needed.
• Greet and welcome customers to build strong relationship.
• Coordination, and other related activities.
• Monitoring pcr results and temperature.
• Monitoring and ensure the distribution of meals to all employees.
• Maintain safe and clean office workspace.
Typical duties performed include, but are not limited to:
• Vice principal secretary.
• Provide administrative support to vice principal and senior management, arrange meeting with teacher and
Parents, appointments and prepare correspondence.
• Carries out reception duties at assigned office. Includes receiving people coming into the office of assigned
Supervisor, answering queries and scheduling appointments.
• Respond to enquiries from staff, students, parents and the general public and address issue in accordance
With routines, methods and school procedures.
• Practice confidentiality in relation to all aspects of the role
• Carry out a wide range of secretarial and clerical duties at an advanced level, including note taking, typing,
Word processing and maintaining manual and computerized records
• Provide general clerical/administrative support e.g. updating attendance registers, photocopying,
Filing, faxing, completing standard forms, responding to routine correspondence.
• Updating information of all classrooms with school Sims system & necessary updates with ADEC system.
• Produce lists/information/data’s required e.g. class lists.
• Aware of and comply with policies and procedures relating to security, confidentiality and data
Protection, reporting all concerns to an appropriate person.
• Maintain central filing/records system in accordance with school procedure e.g. creating and indexing new
Files, retrieving records and processing inactive and closed files.
• Perform other duties as may be deemed necessary by the principal for the efficient operation of the school.
• Helping for translation from English to Arabic for school needs.
• Remember most student’s name and grade levels of the school.
• Responsible for general management of document retention (archiving).
• Monitor and attend to the bus messages.
• Assist with supervision of students during detentions and oversees students who have referrals and discipline problems.
• Assist in entering attendance on ESIS in the absence of the concern person.
• Performing clerical tasks, such as printing academic transcripts for students.
• Prepare transfer certificate, To Whom It May Concern and ADEK report cards
• Assist in the enrolment function by handling initial enquiries.
• Extending a warm welcome to callers, parents and visitors to the school
• To deal effectively with telephone calls, transferring callers to relevant staff and taking and passing
on of messages when required.
• Registration & admissions of kids.
• Receiving payment from kid’s parents and issue them their receipts.
• Handling parents complaints.
• To monitor the nursery email account, responding to enquiries or forwarding messages to the correct
Recipient as required.
• Handling daily enquiries and confidential data.
• Filing & archiving daily records of activities and health information per child.
• Monitoring class activities including games, crafts, reading and outings to give
Pleasure and exercise.
• Replacing teachers on their absent.
• Teach Arabic language subject and Islamic subject to kids for short period time.
• Make arrangements for outings, receiving quotes, booking tickets and sending out relevant paperwork and forms to parents.
• Prepare letters to parents regarding visits
• Training and assigning duties to junior staff.
• To ensure that the reception area and kids room remains tidy
• Keep an eye on children’s activities, for example meals and rest periods.
• To monitor entry systems for the main gate and reception area
• Preparing First Aid kits for party leaders to take on outings.
• Help where necessary with arranging sports days, special events, ext.…
• Taking a lead role in emergency evacuation of the school.
• Covering in classes in emergency circumstances.
• Deposit staff salaries to bank.
1) Responsible for supporting management by carrying administrative work such as manage calendars, schedule all meetings and travel arrangements, typing, and sorting mail Prepare routine and handling Stationary .
2) Correspondence and complete office tasks such as taking messages, filing, Internal Letters, external letters, circular & data entry, Perform photocopying, faxing and other duties as assigned.
3) Answering customer queries, sending emails, taking orders, coordinating for purchase orders, job delivery …etc.
4) Add new material to file records, and create new records as necessary.
5) Keep records of materials filed or removed, using logbooks and computers.
6) Track materials removed from files in order to ensure that borrowed files are returned.
7) Gather materials to be filed from departments and employees.
8) Sort or classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
9) Find and retrieve information from files in response to requests from authorized users.
10) Scan and read incoming materials in order to determine how and where they should be classified or filed.
11) Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
12) Respond to external requests for information from the Office's archives and records center, ensuring conformity with the office's policy.
13) Ensure all templates used with the department conform to the Company standard.
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