Stores Assistant
Uganda Management Institute (UMI)
مجموع سنوات الخبرة :12 years, 10 أشهر
JOB DESCRIPTION AS STORES ASSISTANT(UMI)
• RECEIVING AND VERIFYING OF MATERIALS ACCORDING TO LPOS (LOCAL PURCHASE ORDERS), DELIVERIES AND INVOICES.
• ISSUING ITEMS TO USER DEPARTMENTS AGAINST REQUISITION SLIP.
• ENSURING THE CORRECT DESCRIPTION OF ITEMS AND USE OF CODES FOR USER DEPARTMENTS ON REQUISITIONS NOTES.
• ENSURING PROPER AUTHORIZATION OF REQUISITION NOTES FROM USER DEPARTMENTS AND APPROVAL FROM THE INSTITUTE BURSAR.
• CARRY OUT PHYSICAL VERIFICATION OF STOCK ON REGULAR BASIS, REPORT IF ANY ITEM GOES BELOW MINIMUM STOCK LEVEL AND REPORT ANY DAMAGES, SPILLAGE AND VARIANCES TO STORES CONTROLLER.
• ENSURE ALL STORES ARE LOCKED BEFORE LEAVING DUTY.
• TAGGING OF THE ITEMS RECEIVED AND ARRANGES THEM IN PROPER LOCATION.
• ESTIMATION OF THE REQUIRED MATERIALS
• VERIFICATION OF IN COMING ITEMS AND RAISE GOODS RECEIVED NOTE (GRNs) WITH APPROPRIATE MATERIAL CODES..
• ENSURE ALL STOCK ITEMS ARE ARRANGED IN RESPECTIVE LOCATION AND EASILY IDENTIFIED FOR STOCK TAKING AND DESPATCH.
• MAINTAINING, MANAGING AND MONITORING ALL STOCK FLOW MOVEMENT ON DAILY BASIS.
• VERIFY / CHECKING RATES, TERMS & CONDITIONS OF ORDER CONFIRMATION WITH OUR IMPORT ORDER & DELIVERY SCHEDULE UPDATE.
• CO-ORDINATE WITH STORES, ACCOUNT DEPT, AND OTHER INTERNAL DEPARTMENT.
• Receiving and verifying of materials according to LPOs (Local Purchase Orders), IPOs (Imported Purchase Orders) deliveries and invoices.
• Maintenance of first Aid Box and making sure drugs do not go out of stock.
• Issuing items to user departments against MRS (Material Requisition Slip).
• Ensuring the correct description of items and use of codes for user departments on requisitions notes.
• Ensuring proper authorization of requisition notes from user departments and approval from the stores controller.
• Carry out physical verification of stock on regular basis, report if any item goes below minimum stock level and report any damages, spillage and variances to stores controller.
• Ensure all stores are locked before leaving duty.
• Tagging of the items received and arranges them in proper location.
• Knowledge of ERP systems(Oracle) and supply chain data
• Excellent communication skills - ability to communicate with peers and management at all levels of the organization. Enjoying working in a collaborative environment.
• Strong computer skills, with expertise in Excel, as well as other business operating systems
• Knowledge of Purchasing, Inventory Control, and Order Fulfillment processes and inventory management methodologies
• Understanding inventory management, purchasing and sourcing
• Ability to multi-task in a fast paced environment
OTHER COMPETENCES INCLUDE;
• Experience in both public and private sector procurement
• Preparation of procurement plan, preparation of Bidding Documents.
• Monthly procurement reports to PPDA
• Drafting of contracts, issue and receipt of Bids
• Opening of Bids, Evaluation of Bids, and knowledge in the prequalification process.
• Leadership skills
• Team building and public relations.
• Excellent written, interpersonal and communication skills.
• Ability to produce results and meet deadlines with minimum supervision.
Bachelors Degree of Procurement & Logistics Management, Second class upper Division and presented a dissertation on Procurement Planning and Service Delivery in Local Governments Uganda. Case Study: Hoima Municipal Council (HMC).
i have other certificates in Human Resource Management from Makerere University, certificate in computer applications, Automation of public procurement management and theoretical framework of public procurement Auditing.
I am visionary, confident and an objective person who holds a Diploma in procurement and logistics management from Kyambogo University with GPA of 4.05. I have excellent interpersonal and communication skills, strong working skills, good computer skills and maintenance, good research skills, good report writing skills, fast learner, resourceful adaptive, self driven hardworking individual with integrity, result oriented and dedicated to maintaining high standards of work. Volunteer as a Procurement Trainee Hoima District local Government. P.O.Box 2 Hoima Uganda. Member of IPPU,Membership No:00364 that is Institute of Procurement Professionals Uganda (IPPU) P.o.Box 34424, Kampala Uganda Tel:0414-663660