Procurement and Logistics Manager
Al-Hafez Trading Company
مجموع سنوات الخبرة :15 years, 1 أشهر
• Manage and develop Procurement & Logistic department.
• Manage the MOH Tender Participation and Procurement process as per the tender awarding.
• Managing Import and Export logistics of the companies diversified business units such as Pharmaceutical, Cosmetics and Engine Lubricants etc. from various parts of the world where the suppliers are operating.
• Recruitment and Training of the team members to the Procurement and Logistics department.
• Manage the comprehensive local Purchase requirement of deferent divisions of the company which varies from Office equipment, Promotional items, and Renovation projects of the Pharmacy chains of the company.
• Worked closely with the respective departments to ensure the timely closure of the Projects within the time schedule and budget.
• Managing the Optimum Inventory utilization in coordination with Private and Tender Sales Team to improve the inventory turnover efficiency thereby reduce the expiry overheads.
• Attending Business Review meeting with the Suppliers.
• Design and implement all material plan and ensure compliance to all purchasing policies and manage all communication for all to buy all supplies and equipment and maintain quality for same.
• Receiving the PO/Contracts from Deferent customers in Private & Govt Sector.
• Cross checking the availability of the inventory to meet the particular delivery.
• Supervising the Delivery Process in case of the Ex Stock items.
• Supervising the Ordering Process In case of Non-Stock Items.
• Follow up for the Orders to meet up with the pre-scheduled deliveries and coordinating with clearance team for the Clearance of the Shipments.
• Co coordinating with deferent Sales Divisions and the Warehouse for the Inventory Management.
• Overall Supervision of Invoicing and Delivery Process in Coordination with Invoicing team and Warehouse.
• Follow up of the Installation of the Equipment and the Project Handover by the Submission of relevant documents.
• Ordering and Following up of Spare Parts in coordination with the Service Department.
• Handling of Inbound and outbound Emails to the department regarding the Local and Foreign Orders.
• Preparation of Bank guarantees for the Contracts from MOH/Govt Institutions/Private Hospitals.
• Follow up of the Delivery Schedule for the MOH contracts and liaison with the Central Medical Store in Coordination with the Govt Relation Head.
• Handling the fast-paced delivery requirements of the Most renowned brands like J&J, Janssen, Roche, Sanofi, Philips, AstraZeneca, Stryker etc.
• Supervising the Payment process of the Foreign Suppliers In Co Ordination with the Ordering Team and the finance Team.
• Coordinating with Deferent Sales Divisions to maintain the inventory Level in accordance with the Open contracts/Blanket agreements.
• Maintaining the Records of all the contracts and concerned delivery schedules and to ensure the schedule is being met with at most accuracy.
• Preparation of Various letters and correspondence to MOH for various Matters and Coordinating the submission of the same and follow up for the approval.
• Attending meetings with the Suppliers to representing the Procurement Aspects.
• Training and Development of the New team members.
• Purchase or contract for supplies, services, raw materials, packing materials and equipment required by the company, within the limits of the current budget approved by the Governing Board of the Company, and in accordance with purchasing procedures
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• Reviewing and finalizing quotations and sent it to the concerned departments for approvals and specifications.
• Negotiate and recommend execution of contracts for the purchase of supplies, services raw materials, packing materials and equipment;
• Act to procure for the company the needed quality in supplies, services raw materials, packing materials and equipment at least expense to the company;
• Prepare the Purchase orders and recommend to the Purchase Head for Committee approval, rules and procedures governing the purchase of supplies, services raw materials, packing materials and equipment for the company and revisions and amendments to such rules and procedures;
• Sending the Purchase orders to the selected suppliers and following up for the delivery of the Materials.
• Receive the Invoices and the other Export documents from the supplier and proceed for the payment of the order according to the payment term to the particular supplier.
• Arranging and sending the documents for approvals from deferent authorities
• Send the documents to the clearing agents for clearance of the material after getting approvals from all the authorities.
• Prescribe and maintain such forms as are reasonably necessary to conform to the requirements of this Company and other rules and regulations;
• Supervise the inspection of all supplies, services raw materials, packing materials and equipment purchased to insure conformance with specifications;
• Recommend to the Purchase Head the transfer of surplus or unused supplies and equipment between departments and using agencies, as needed, and the sale of all supplies and equipment unsuitable for Company use;
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• Responsible for conducting events, shows, and competitions as per the marketing plan.
• Responsible for centralized function of Admin department. Bringing improving in day to day administration, handling facility management and maintained high standard working all over Branches.
• Responsible for counseling and grievances handling to carry out the organizational tasks effectively and efficiently. Managing official records, attendance.
• Managing Vendor contracts for management services including transportation, infrastructure purchases, outside publicity materials, corporate tie ups, Agent contracts, Parent referrals, employee referrals, co branding activities etc.
• Monitor monthly invoices and vendor payment status.
• Responsible for completion of centrally organizational activities within timelines set by the Senior Management.
• Managed general administration activities.
• Various arrangements connected with company conferences, seminars and training programs both outdoor and indoor. Requirements included audio-visual requirements, stationery, food, transport and accommodations. Selection process of locations and vendors connected with it etc before making the above arrangements.
• Liaison with government bodies.
• Maintaining day to day walk-in details and sends daily, weekly, and monthly reports to the head office.
• Responsible for preparing monthly budgets for the branch.
• Maintain the walk-in details and conduct frequent follow ups in frequent intervals.
• Responsible for centralized Branding activities at branch level
• Responsible for the making and organizing of Strategic marketing activities at branch level.
• Responsible to ensure the visibility of company promotions across the city.
• Responsible to coordinate the marketing activities with marketing team.
• Responsible for developing tie ups with corporate, Agents, educational malls, and other educational institutes.
MBA from ICFAI university with a CGPA of 6.25.
Bachelor Of Commerce from Calicut University -2004-2007 Batch