Operations Coordinator
Edgen Murray FZE
Total des années d'expérience :22 years, 3 Mois
Managing daily operations track location and movement of inventory finished goods and raw materials via rail cars, barges, and trucks. Provide reports to internal and external customers as required.
Organizing and maintaining hard copy and electronic documentation supporting order fulfillment, distribution means, pricing, and contractual obligations.
Worked on HIGH VALUED project orders efficiently for ONGC.
LC documentation / Negotiation
Handling day to day Commercial Functions including Imports and Exports
Monitoring Purchasing and Sales Records for each assigned project and tasks.
Finding Proper source and communicating with suppliers or manufacturers and negotiate price for required material Preparing Technical and Commercial offer for Customers Preparing Purchase Order considering the agreed terms and conditions and ensuring that we receive the material on time and with promised quality.
Evaluate & arrange LCL, FCL or Break Bulk shipments considering requirements
Arranging Inspection of cargo at supplier or manufacture facility, receiving the satisfactory report before proceeding with the shipment to ensure the quality of goods.
Import & Export documentation & ISO Procedures
Arranging Insurance for all Import and Export shipments Preparing Weekly sales & activity reports
Checking and registering Invoices from Freight Forwarders, Timely delivery of shipping documents to customers, Timely receipt of shipping documents from suppliers, DO Collection arrangements etc.
Payment follow-up with customers
Preparing & Checking documents for shipments on Letter of Credit terms
Codes, and to prepare proper paperwork for billing and authorization of a variety of invoices per defined processes.
First level of checking on Mill certificates is done by reviewing Mill certificates to show correct size, grade and quantity.
Ensure insurance cover for all shipments. Arrange for inspection, survey of shipments & obtain necessary certificates of quality, analysis, pre-shipment, draught survey etc from inspection agencies.
Facilitate timely and efficient shipment of goods according to documented processed, including planning the transportation route and payload, selecting the mode of transportation, tendering the order for transportation, and tracking the shipment from pick up through delivery all the while targeting cost reduction, freight savings, service and contractual requirements.
Inspect goods upon delivery in yard and verify the quality /specification of goods as per the material test certificates.
Prepare import Letter of Credit drafts for purchases / selling.
Follow up on short landings and insurance claims and claims on supplier
All Stock Transactions in ProIV, Stratix and maintaining accurate and up to date records
Month End Stock Reporting and Inventory Record
Handling Import Export Documentation, Preparing LC Documents Etc...
Preparing documents for Export.
Coordination with clearing & forwarding company regarding Import/Export clearance.
Coordination with bank for day to day affairs.
Bank Reconciliation.
Coordination with sales team all over India regarding several matters related to sales.
Coordinating with Travel agencies for booking tickets for sales representatives.
Coordinating with hotels for booking rooms for sales representatives when required.
Tele follow-up of A/C’s Receivables, outstanding more than 30 days for credit sales.
Coordination with Banks for day to day affairs.
Bank Account Reconciliation.
Preparing Invoices & Following up for payments with Customers.
Preparation of Debtors & Creditors Statement. Tele follow-up of A/C’s Receivables.
Liaison and Correspondence with Suppliers.
Local Suppliers bill approval, verification and payments.
Handling Petty Cash
Supervision of Staff and Labour Pay Roll.
Worked as an Accountant with Jackson Enterprise, (Fire & Safety Equipments retail sellers
Import/Export Documentation
E Clearance
Manifest Filing
Applying for Online Visa.
Coordination with Banks for day to day affairs.
Bank Account Reconciliation.
Preparing Invoices & Following up for payments with Customers.
Preparation of Debtors & Creditors Statement. Tele follow-up of A/C’s Receivables.
Liaison and Correspondence with Suppliers.
Handling Petty Cash
Supervision of Staff and Labour Pay Roll.
Contacting Customers and providing information’s related to their shipments & new services.
Assisting the Directors in all administrative matters, maintaining their personal accounts.
Making travel arrangements for the Directors.
Filing, handling and maintaining confidential documents.
Attending to telephone calls, operating faxes.
E-mailing and Internet surfing.
Purchasing office supplies/equipment.
Maintaining Books of
Preparing Sales Tax Returns, Bank Reconciliation
Preparation of Books of Accounts of different company’s.
Contacting and reminding customers regarding their tax payments.
Coordinating with Tax officers and government officials related to Sales Tax for instate and inter state companies.