Shada Abu Halimeh

• Examine and check purchase requisitions received and those which are routed in the Procurement and Inventory Management System (PIMS) for procurement action for all Agency requirements of a variety of supplies; coordinate with the user departments on requirements, specification development and delivery issues; review the received requirements to establish the short or long term contracts as appropriate to meet such requirements; monitor, evaluate and control regularly the contracts and contractors’ performance; establish a work plan and provide regular reports on the work plan progress to the supervisor; highlight any possible procurement complex problems on time and recommend necessary solutions;
• Carry out continuous market research through the use of all available sources with a view to obtaining relevant information and sourcing the suppliers meeting the relevant Agency requirements;
• Draft, review and submit Request for Quotation, Invitation to Bid, and Request for Proposal documentation for a variety of goods and services as approved by Procurement & Contracts Officer and Section Head; coordinate the opening of Tenders, supervise and maintain samples received for further contractual reference;
• Prepare all competition documentation including the bid evaluation summary, analysis sheets and evaluations of quotations received; review different award options ensuring user acceptance of offers received against requirements;
• Draft, review and submit contract proposals and Purchase Orders; prepare and submit requests for insurance coverage in accordance with the Purchase Order’s terms; coordinate with Finance and user departments on the availability of the required funds for all acquisitions;
• Award up to approved or delegated limits, or recommend authorization and /or award of contracts/purchase orders in excess of such delegation;
• Follow up on Purchase Orders until the receipt of goods at final destinations; ensure that the delivery dates are met and the suppliers are provided with all necessary shipping instructions and documentations; provide feedback to the user departments in respect of their requirements;
• Monitor, evaluate and update the list of approved suppliers and ensure that only the best suppliers are placed on the list for the groups of items he/she deals with;
• Evaluate reports of criticism of material or deviations on commodities received from users or inspection companies, and follow up with all parties concerned until replacement and disposal actions are made in an appropriate manner;
• Prepare reports for the commodities losses and consolidate them with the fields, and investigate the reasons for losses and suggest solutions to minimize such losses.