Procurement Function Head / Senior Administrator
Al JIMI FOR COMPANIES REPRESENTATION
Total years of experience :6 years, 2 Months
Maintain records of goods ordered and received.
Locate vendors of materials, equipment or supplies, and interview them in
order to determine product availability and terms of sales.
Prepare and process requisitions and purchase orders for supplies and
equipment.
Control purchasing department budgets.
Interview and hire staff, and oversee staff training.
Review purchase order claims and contracts for conformance to company
policy.
Analyze market and delivery systems in order to assess present and future
material availability.
Develop and implement purchasing and contract management instructions,
policies, SLA, s and procedures.
Participate in the development of specifications for equipment, products or
substitute materials.
Guiding the Vendor through from registration of interest to Pre-qualification
process
Updating the Vendor’s profile on the client database
Setting up feedback meetings between the Vendor, Project Manager and
Commercial manager to assess performance
Updating Vendor performance meetings and improvement plans
Registering change requests on the database
Issuing payment milestone notifications to the project finance provider
Ensuring that contract management is to the highest professional standards,
that all information is current, and the team is receiving the information they
needs to fulfill their responsibilities.
Support members of the Supply Chain team with general administrative
tasks related to correspondence, organizing meetings with the Vendors
and completing / archiving the relevant forms.
Oversee day to day company operations including - not limited to -:
Qualify Al JIMI Worker Village to become approved and align with the
Authorities and any legal requirements (Zonescorp), and adopting
national/international Standards (AD EHSMS)
Assist Al JIMI worker Village to be Align with International Standards
Plan, prepare and conduct training courses for Al JIMI Worker Village Staff
on ISO International Standards, Quality Audit, Customer Satisfaction,
Objectives, OH&S for the workplace, and tailored training based on Al JIMI
Operational and Management requirement in order to enhance process
and team members’ performance;
Implementing and Maintaining the Integration Management System (Based
on ISO 9001 QMS, ISO 1401 EMS and BS 18001 OHSAS in addition to
Authorities regulations related to Organization business nature as well as
QA/QC Standards as per requirements o the business unit.
Conducting a periodic System Assessment, gap analysis and provide
technical support on effective corrective actions.
Report the performance of the Management System’s to the Top
Management for review and action (By conducting a periodical
Management Review Meeting MRM)
Updating, issuing and controlling the documents of Developed
Management Systems;
Define and implement Innovation Strategy where needed to close out the
non-conformities and develop the processes when and where required.
Qualify AL JIMI to become certified company against the international
standards but not limited to ISO 9001, ISO 14001, OHSAS 18001,
Zonescorp Requirements, AD EHSMS Requirements
Develop Corporate polices, procedures and standards.
Provides consulting and training services as per the following: a. Monitoring
and evaluating the Management System and its effectiveness for Al JIMI
Worker Village.
Report the performance of the Management System to the Top
Management for review and action.
Prepares the root-cause analysis for any problem identified affecting the
performance of the Management System processes.
Maintain updates issuance and control documents of the IMS.
Facilitate Internal Audit and Management Review Processes.
Provide training to Al JIMI Worker Village Staff as needed.
Design, develop and conduct training courses (In House) on topics such as(but not limited to): a. Process Management to be align with any regulatory
and any standard related to the business of Al JIMI Worker Village such as
(Zonescorp, AD EHSMS etc.)
Assess training needs for Al JIMI Worker Village in conjunction with
targeted participants.
Customize training content and format to fit Organization objectives.
Integrate industry best practices into process.
Identifies trendsetter ideas by researching industry and related events,
publications, and announcements; tracking individual contributors and their
accomplishments.
Locates or proposes potential business deals by contacting potential
partners; discovering and exploring opportunities.
Screens potential business deals by analyzing market strategies, deal
requirements, potential, and financials; evaluating options; resolving
internal priorities; recommending equity investments.
Develops negotiating strategies and positions by studying integration of
new venture with company strategies and operations; examining risks and
potentials; estimating partners' needs and goals.
Closes new business deals by coordinating requirements; developing and
negotiating contracts; integrating contract requirements with business
operations.
Protects organization's value by keeping information confidential.
Updates job knowledge by participating in educational opportunities;
reading professional publications; maintaining personal networks;
participating in professional organizations.
Enhances organization reputation by accepting ownership for
accomplishing new and different requests; exploring opportunities to add
value to job accomplishments
Establishes rental rate by surveying local rental rates; calculating overhead
costs, depreciation, taxes, and profit goals.
Attracts tenants by advertising vacancies; obtaining referrals from current
tenants; explaining advantages of location and services; showing units.
Contracts with tenants by negotiating leases; collecting security deposit.
Accomplishes financial objectives by collecting rents; paying bills;
forecasting requirements; preparing an annual budget; scheduling
expenditures; analyzing variances; initiating corrective action.
Maintains property by investigating and resolving tenant complaints;
enforcing rules of occupancy; inspecting vacant units and completing
repairs; planning renovations; contracting with landscaping and sand
removal services
Maintains building systems by contracting for maintenance services;
supervising repairs.
Secures property by contracting with security patrol service; installing and
maintaining security devices; establishing and enforcing precautionary
policies and procedures; responding to emergencies.
Enforces occupancy policies and procedures by confronting violators.
Prepares reports by collecting, analyzing, and summarizing data and
trends.
Updates job knowledge by participating in educational opportunities;
reading professional publications; maintaining personal networks;
participating in professional organizations.
Accomplishes organization goals by accepting ownership for accomplishing
new and different requests; exploring opportunities to add value to job
accomplishments
CRM Software Implementation as a Project Manager
Property Management System Software implementation as a Project
Manager
Qualify Tatweer’s clients to become certified companies against the International Standards (ISO 9001, ISO 20000, ISO 27001, ISO 22000 OHSAS 18001, ISO 14001, ISO 29001, and adopting national/international quality awards; Liaison with clients and certification bodies; Plan, prepare and conduct training courses for Tatweer’s clients on ISO 9001, ISO 27001, ISO 20000, ISO 22000, OHSAS 18001, ISO 14001, ISO 29001, API Q1, Quality Audit, Customer Satisfaction, Objectives, OH&S for the workplace, and tailored training based on client’s requirement in order to enhance process and team members’ performance; Monitoring and evaluating the effectiveness of Tatweer’s clients Management System’s; Report the performance of the Management System’s to the Top Management for review and action; Updating, issuing and controlling the documents of Developed Management Systems; Define and implement Innovation Strategy where needed to close out the non-conformities and develop the processes when and where required. • Qualify clients to become certified companies against the international standards but not limited to ISO 9001, ISO 14001, OHSAS 18001, ISO 22001 FSMS, HACCP 2006. Provides consulting and training services as per the following: a. Monitoring and evaluating the Management System and its effectiveness for Tatweer clients b. Report the performance of the Management System to the Top Management for review and action. c. Prepares the root-cause analysis for any problem identified affecting the performance of the Management System processes. d. Maintain updates issuance and control documents of the IMS. e. Liaison with customer and certification bodies regarding QA topics f. Facilitate Internal Audit and Management Review Processes. g. Provide training and/or consultancy to clients as needed.
Design, develop and conduct training courses (In House and Public) on topics such as (but not limited to): a. Process Management b. People and Soft Skills c. Assess training needs for clients in conjunction with their targeted participants d. Customize training content and format to fit client’s objectives.
Update and revise course content and teaching methodology in order to maintain relevance and improvement.
Attend scheduled meetings with client as requested.
Integrate industry best practices into process.
Assist and guide other Management System Consultant/s for advance MS Support through shadowing and observations.
Evaluate other Management System Consultant/s on competency development and areas for improvement during probation period.
Assist operation planning and scheduling.
