Sr. Secretary / Document Controller
Consolidated Contractors Company - Qatar
Total years of experience :24 years, 7 Months
· Work under the supervision of Project Management:- Issuing final drafted letters, receiving incoming letters & other documents, responding telephonic calls based on communication, arranging meeting schedule for top management board meeting, project site team, and internal meetings as instructed by managers, and all other secretarial responsibilities for Director, Control Manager & Project Manager.
· Coordinate with clients, contractors, suppliers, subcontractors & other visitors to assist them as per management instructions and the project requirements.
· Giving highly importance for the correspondences and documents which are sensitive and confidential.
· Worked for Planning & Cost Control Team:- Updating Weekly & Monthly Progress Reports for Internal (MOA) & External (Consultants / Clients) along with narrative and photos.
· Daily / Weekly Construction Reports, Asphalt & Concrete report, Utilities Visual Chart (highlights based in site report actual work) & Progress Photos etc.
· Updating Manpower & Equipment Histograms, Segments Status based on daily reports.
· Coordinating with all planning team to support for their works related to Planning & Progress.
· Distribute all documents internal / external as per distribution matrix (Email & Hardcopies).
· Using of VBC for Uploading and Downloading Documents, and Dashboard & Aconex for Documents Searching & Downloading.
· Update the status of the IFC & Shop Drawings status, IR, NCR, Report, Memo, Contract Agreements / Documents & NOC in the system.
· Preparing power point presentations (PPT) for meeting as per management requirements.
· Productivity reports for weekly & bi-weekly based on man-hours & quantities.
· Cost codding for debit notes, material invoices, requisitions and other official documents related to cost department & Account department.
· Updating subcontract payment certificates.
· Updating for NCR cost impact log & return on capital employed calculation (ROC).
· All cost related works i.e. (Budget, Estimate, Planning and Actual Cost etc.)
· Preparing strategic reports as monthly basis.
· Co-ordinate with HSE Department to for Monthly HSE Reports, Monthly and Weekly Manhour Reports, Safety Induction log, Environmental Reports. Also support to prepare graphs and electronically translate HSE TBT topics in Hindi and Urdu Languages and safety related sign boards from June 2010 to Feb. 2013.
· Work related to QS and Contract Department on to update Invoices, Payment Certificate, and Quotation Memo’s, Knowledge of VBC on Entry Level for QS Department.
· Worked on Plotter Cutting Machine for Cutting Vinyl Numbers Plates for Engineering Departments in Corel Draw Software.
· Auditing my work on regular basis to keep accuracy and proper records update and tracking, for all documents hard copies, filing works, soft copies data filling all hardcopies in the proper manner based on latest versions
· Work under the supervision of Project Management:- Issuing final drafted letters, receiving incoming letters & other documents, responding telephonic calls based on communication, arranging meeting schedule for top management board meeting, project site team, and internal meetings as instructed by managers, and all other secretarial responsibilities for Director, Control Manager & Project Manager.
· Coordinate with clients, contractors, suppliers, subcontractors & other visitors to assist them as per management instructions and the project requirements.
· Giving highly importance for the correspondences and documents which are sensitive and confidential.
· Worked for Planning & Cost Control Team:- Updating Weekly & Monthly Progress Reports for Internal (MOA) & External (Consultants / Clients) along with narrative and photos.
· Daily / Weekly Construction Reports, Asphalt & Concrete report, Utilities Visual Chart (highlights based in site report actual work) & Progress Photos etc.
· Updating Manpower & Equipment Histograms, Segments Status based on daily reports.
· Coordinating with all planning team to support for their works related to Planning & Progress.
· Distribute all documents internal / external as per distribution matrix (Email & Hardcopies).
· Using of VBC for Uploading and Downloading Documents, and Dashboard & Aconex for Documents Searching & Downloading.
· Update the status of the IFC & Shop Drawings status, IR, NCR, Report, Memo, Contract Agreements / Documents & NOC in the system.
· Preparing power point presentations (PPT) for meeting as per management requirements.
· Productivity reports for weekly & bi-weekly based on man-hours & quantities.
· Cost codding for debit notes, material invoices, requisitions and other official documents related to cost department & Account department.
· Updating subcontract payment certificates.
· Updating for NCR cost impact log & return on capital employed calculation (ROC).
· All cost related works i.e. (Budget, Estimate, Planning and Actual Cost etc.)
· Preparing strategic reports as monthly basis.
· Co-ordinate with HSE Department to for Monthly HSE Reports, Monthly and Weekly Manhour Reports, Safety Induction log, Environmental Reports. Also support to prepare graphs and electronically translate HSE TBT topics in Hindi and Urdu Languages and safety related sign boards from June 2010 to Feb. 2013.
· Work related to QS and Contract Department on to update Invoices, Payment Certificate, and Quotation Memo’s, Knowledge of VBC on Entry Level for QS Department.
· Worked on Plotter Cutting Machine for Cutting Vinyl Numbers Plates for Engineering Departments in Corel Draw Software.
· Auditing my work on regular basis to keep accuracy and proper records update and tracking, for all documents hard copies, filing works, soft copies data filling all hardcopies in the proper manner based on latest versions
• Consolidated Contractors Int'l Company (CCIC) - Muscat-OMAN.
Sr. Secretary for the Project Director & Project Control Manager - DMIA Project
Job Responsibilities
Currently Working in CCCTAV-JV for Development of Muscat Int'l Airport Project (DIMA) as Document Controller in DCG Department where I am doing following duties,
Handling Correspondence Letters (Incoming and Outgoing) for Client, Main Contractor / Sub Contractors and Suppliers to update in VBC and distribute to relevant, same for the Transmittals and drawings receiving from Main Contractor, Maintaining records and filing documents, issuing outstanding reports.
Other responsibilities to update the IFC & Shop Drawings status, IR, NCR, Report, Memo, Contract Agreemens & NOC in the system.
Worked as Sr. Secretary for Project Director, Project Control Manager, Project Manager (Airfield Department), where I was doing following duties,
All Secretarial Job works i.e. correspondence letters incoming and outgoing for contractor and subcontractors, maintaining PD & PCM documents, meeting schedules and other internal and external memos etc.
Also worked for Project Manager in same project to maintain records, documentation works, and correspondence letters,
Using of VBC for Uploading and Dowloading Documents, and VBC Dashboard & Aconex for Documents Searching & Downloading.
• Consolidated Contractors Int'l Company (CCIC) - Abu Dhabi-U.A.E.
From May 2006 to 31 October 2009
Secretary / Cost Controller Assistant for Cost Control Department
Job Responsibilities
Worked in CCIC Company for (Habshan Gas Complex Expansion Project (HGCE) and Onshore Associates Gases Plant Project (OAG) . where I am doing following duties,
All Secretarial & Cost Control Assistant job works i.e. Filing, Making Memo's, Latter's,
Updating weekly meeting reports,
All cost related works i.e. (Budget, Estimate, Planning and Actual Cost etc.),
Development of cost tracking programs i.e. (Projmon), using database application,
Worked in projmon for updating quantity, percent completion and manhours for forecast, budget and actual on monthly basis, and strategic reports as monthly basis,
Productivity reports for manhours and quantities, as per weekly and monthly basis,
Responsibilities for manpower, machinery, equipment and staff cost reports,
Updating for NCR cost impact log & return on capital employed calculation (ROC)
Updating Quarterly Score Card (work related to Cost Department)
Worked under QS and Contract Department on temporary basis to update Invoices, Payment Certificate, and Quotation Memo's, Knowledge of VBC on Entry Level for QS Department.
Additional Work in CCIC: Additionally handled works for QS and Contract Admin Department related to their works. Translation of notices and memo's in Hindi and Urdu languages as per requirement from PMV and HSE Departments. Working on Plotter Cutting Machine for Cutting Vinyl Numbers Plates for Engineering Departments in Corel Draw Software.
• Glo-Lite Sign, Mumbai India,
From September 1998 to April 2006 (DTP Operator)
Job Responsibilities
Familiar with all kind of designing for sign boards and logo's, image scanning and editing,
Languages such as Arabic, English, Marathi, Hindi, Urdu and Gujarati for typing on software and fonts basis.
Operate laser system machine (M3), for engraving & embossing on glass, wood and acrylic materials,
Worked on Roland plotter machine (CM500), for vinyl and radium cuttings.
From September 1997 to August 1998, Computer instructor for basic computer, Ms-Office & CorelDraw, PageMaker, Data entry and payment receipts.
Diploma in computer software application in 1996-1997
From Technology's Beyond 2000 Computer Institute, (Murud Janjira, India) Software Awareness: Microsoft Windows 98 and 2000, Win XP Pro, VBC, Dashboard & Aconex, PDF Standard Ms-Dos, Database, Microsoft Office 2003 (Word, Excel and PowerPoint), FoxPro 2.6 Programming, PageMaker 7, CorelDraw 12, Photoshop 7.0, E-mail Surfing and Searching Engine, Downloading. Personnel Profile: Name: Shahbaz Abdul Hamid Aklekar Religion: Islam
H.S.C. Science in 1996 From Anjuman Islam Agricultural High School and Junior College of Science and Arts. Murud Janjira. Carrier Certification:
