Coordinator / Document Controller @ Executive Director's Office - Operations Dept
Primary Health Care Corporation
Total years of experience :15 years, 9 Months
To act as a focal person to coordinate, manage, support and expand the activities in the Operations Department consisting of 23 Health Centers widely spread accross Qatar.
Performing and coordinating an office's administrative activities and storing, retrieving, and integrating information for dissemination to staff and clients.
Job Responsibilities:
1. Receive phone calls, take appointments, arrange conferences, meetings and deal with company visitors.
2. Supervise the overall admin functioning of the office, being a Perfect support.
3. Acting as a link between the staff and the management.
4. Maintain Confidentiality while handling office documents/papers/files.
5. Maintain the incoming and outgoing documents to Site Logs.
6. Maintain complete and accurate filing system for forms, records and general Correspondence.
7. Preparing and maintaining Weekly meeting schedule.
8. Preparation of Monthly meeting schedule of NCC Site to be forwarded to QF.
9. Confirming meetings with external officials of QP and QF.
10. Recording and maintaining the list of Approved Leave Schedule of all employees on site.
11. Distribution and Collection of DTR and OT Sheets to all engineers.
12. Distribution of Personal and Confidential Letters to staff.
13. Ordering and maintaining stationery and equipment supplies for the Site.
1. Receiving Enquiries.
2. Receiving Quotation from suppliers.
3. Preparation of costing and the final offer to the respective client.
4. Submit the offers on time.
5. To process inquiries by phone, fax, email, and personal visits in relation to company business.
6. To meet customers on our premises to discuss their requirements
7. Follow up with customers and get proper feedback.
8. Evaluate the movement of goods.
9. Follow up on payment on cases of delay.
1. Liaising with members of staff in other departments or external contact
2. Co-ordinating and implementing office procedures
3. Corresponding with different banks.
4. Communicating with customers and understanding their needs.
5. Organizing and storing paperwork, documents and computer-based information.
6. Drafting Faxes, Business Letters and others.
7. Arrange and confirm appointments
8. Update and remind the reporting managers of their meetings
9. Assist managers in developing computer presentations.
10. Generating Reports.
11. Take down dictations.
12. Monitor the mails, faxes that concerned department receives from various sources.
13. Ordering and maintaining stationery and equipment supplies
Currently Pursuing
Graduated in 2009 with First Class
Passed with Distinction. Certificate received for Excellent performer for the high scores achieved
