Logistics Manager
International Federation of Red Cross and Red Crescent Societies
Total years of experience :9 years, 7 Months
Performed a leading role for all logistics related activities throughout the campaign (Macro Planning, Micro Planning, Logistics mapping, Transportation, Distribution, Reverse Logistics and Final Reporting). This is a joint project of IFRC/ PRCS in collaboration with DOMC (Directorate of Malaria Control) and TIH (The Indus Hospital), which is fully funded by Global Fund Organization to IFRC.
Attended TOF (Training of Facilitators) as for micro planning purpose and further facilitation. Calculation of storage and transport required for bed nets of whole campaign. Identification, selection and establishment of 23 districts warehouses in KP/ FATA and Balochistan for storage of 2.5 million bed nets for distribution purpose. Tendering, selection and contracting of macro & micro transport for mobilization of bed nets stocks. Developed SOPs/ guidelines for nets transportation, storage, distribution and reverse logistics and made sure that SOPs are properly followed in respect of tracing and further audit purpose. Conducted and facilitated logistics training (warehousing, transportation, documentation & reporting) along with field visits for monitoring and support to field staff. Generated reports on daily bases from online application “RED ROSE”. Provided full technical support to field staff during registration of HHR, Pre-positioning of stock, distribution and reverse logistics activity. Time to time attended meetings with PRs/ Stakeholders, DOMC (Directorate of Malaria Control) and TIH (The Indus Hospital). Solved issues/ problems during campaign and properly reported to Senior Program Manager and Head of Country Office. Prepared and submitted consolidated logistics & reconciliation reports.
Responsible for all administrative, financial and logistical activities of the firm. Assist purchasing officer in day to day purchasing of material for road construction on different sites. Collection of Bills and goods received notes from all sites and proper entering in system. Preparing of invoices along with all required documents and submit in finance department for payment purpose. Entering day to day material issue/returned with proper traceable transactions. Implement/ maintain and follow company’s practices and record keeping for full audit trail. Prepare and share daily/ weekly and monthly activities reports with line manager. Perform additional duties upon line manager’s instructions.
Responsible for all administrative, financial and logistical activities of the firm. Look into all national lever tenders from National/ International organizations providing humanitarian assistance in the country. Supervision of logistics and procurement department and make sure that standards and policies are properly followed by the concern departments. Responsible for all financial matters and record keeping for audit tracking purpose. Facilitate the auditors for any type of audit conducted at firm’s office. Budgeting and forecasting for upcoming activities and supplies. Coordination and meetings with supplier and manufacturers of relief goods and services providers. Prepare and submit operational periodic reports on weekly and monthly basis. Arrangement and management of all kind of cargo and transports for delivering of goods from manufacturing place to the buyers/ organizations warehouses. Placing orders with manufacturers and collection of finished goods at Firm’s warehouse for final delivery to organizations and clients. Collection of receiving documents after final delivery and submission of invoices to clients for payment purpose. Coordination and contact with organizations and government institutions for organizing/ conducting training and workshops in guest houses. Perform additional duties assigned by the CEO or Managing Director of the firm.
Managed the 2 x central warehouses with storage capacity of 4500 and 5000 square meters. To ensure that Organization's SOPs are placed and being implemented in each sub-unit of logistics (warehousing, fleet, procurement, security and administration). To collect numerical data from all NHQ level warehouses in the country and update the Master Logic Database (Logistics Inventory & Control software). Generate National Level stock position and report to Deputy Director Logistics and Director Operations. Responsible for updating the Master LOGIC software (warehouse inventory control) and SAP-ERP (online Systems, Applications and Products in data processing). Provide technical logistics assistance to all warehouses and capacity building of staff. Provide technical assistance to Partner National Societies for procuring of relief goods. Make sure that all vehicles are very well maintained and ready for any operational requirements. Preparing of Mission Orders and allotment of vehicles to different programs for smooth operation in the field areas. Make sure that vehicles log books are properly maintained. Arrangement of transport and mobilization of relief goods at distribution points and affected community. Preparing of log sheets, trucking sheets and vehicle consumption reports and share with line manager. Perform additional duties assigned by the line manager.
Managed the central warehouse with storage capacity of 5500 square meters. Responsible for the whole warehouse as well as all warehouse staff. Implement/ maintain and follow Federation standard warehouse practices and record keeping for full audit trail of theoretical stock. To ensure the correct preparation of loading/ unloading planes with w/h assistant and providing technical support. To support, train and develop warehouse staff as required. Responsible for evaluation of cleaners and warehouse assistants on quarter, midterm and year bases. Arranging and manage the heavy transport. (Transport plan, Truck Order Request, loading/unloading, truck tracking sheet, transport payments and reporting). Preparing the daily, weekly and monthly movement report and activity report. Physical Stock taking on weekly and monthly bases. Made sure that all goods are received in good condition and stocked as per IFRC standards. Coordination with Logistics Coordinator and shippers (Airport and Sea port) for coming goods from inside and out side country. Preparing of space for coming goods. Reported on time to line manager in any case of warehouse issues. Timely coordinated with relief teams in KPK and other warehouses about movement of relief goods. Following up physical stock in/out in coordination with concern person for logic system. Inventory management of all items/assets and equipments in warehouse.
Responsible for procurement of requested items for different programs in field office to run the operation smoothly. Provided logistics assistance and technical support to different operational areas. Ensured the respect of security guidelines adopted on the mission. Responsible for all security concerns in the operational area. Worked in close with Logistics coordinator and Program Manager on all security issues and security updates, incident reports and analysis. Ensured that every single incident was reported as fast as possible to Program Manager. Coordinated with local government authorities on minor & major security issues and share with national staff to avoid any security incident in field area. Fleet management of 35 vehicles (daily dispatching, maintenance, fueling and reporting). Responsible for drivers’ time sheets, overtime claims, leave planes and performance evaluation etc. Responsible for over all administrational activities in Field office. Physical stock taking, physical inventory of Medical warehouse and all STC’s assets. Prepared and updated the bin cards and stock cards for all medicines in warehouse. Received/dispatched medicines and hospital equipments prepared documents for reporting. Dispatched medicines and hospital equipments to health facilities after proper documentation. Management of stores, equipments/inventory and assets etc. Reported to logistics coordinator on weekly and monthly bases.
Followed/Implemented International Federation standard procurement practices, records keeping in accordance with audit trail standards. Assist the procurement delegate and Sr. procurement officer in obtaining minimum of three quotations per purchase, preparing the resulting Comparative Bid Analysis and recommendations to purchase and the systematically documentation of all relevant information. Execute, following appropriate authorization, the purchase and delivery of supplies in a timely and cost effective manner. Liaise and coordinate in a timely manner with the relevant departments, units, and services regarding delivery of supplies, keeping all parties informed of any changes. Assist Sr. procurement officer to identify and maintain an accurate and up-to-date supplier information database for regular purchased items. Establish and maintain a good professional working relationship with suppliers. Ensure, though extensive travel and market investigation, that all purchased goods meet International Federation standards, are fit for their intended purpose. Produce regular, timely and accurate narratives and financial reports for the International Federation and donors.
General Logistics (Transport and Warehouse)
Logistics Support for Federation operation in the country warehouse management, requisitioning, receiving, storing, and dispatching of goods and the processing of all relevant documentation. Arrangement and management of heavy transport for transportation of relief goods throughout the country. Provide advice and technical logistics support to National Societies working in the country. Provide assistance with the Humanitarian and Logistics Database software in mobilization and warehousing and serve as a logistics back up. Support the work in view of the infrastructure for the stock/goods transportation. Provide technical advice to other departments, units and services within the field areas of country. Provide logistics technical support and trained the local staff engaged in logistics functions within the different sub locations in Country’s operational areas. Provide logistical support to local staff. Trained and developed the competencies of local staff in sub warehouses, as required. Produce regular, timely and accurate narratives and financial reports for the regional logistics unit and the delegation office. Preparing and submitting the documents/ Orders with customs authorities for all Incoming/ Out Going Goods, from/ to country. Making contracts with custom and freight forwarding agencies for movement and mobilization of goods inside/ outside the country.
Implement, maintained and followed International Federation standard warehouse practices and record keeping in accordance with audit trail standards. Ensured the correct storage and rotation of stocks, as well as proper structural maintenance of warehouse(s) in view of maintaining all stocks in good condition. Timely updated Bin Cards in store and Stock cards in office files. Maintained accurate stock records and controls at all times; provide weekly and monthly stock reports to the Logistics Delegate and advice on warehousing issues that affect the overall logistics operation. Checked stock with upcoming requisitions for dispatching. Organized local labour to effect the timely and efficient reception and dispatch of goods within the warehouse. Liaised and maintained timely communications with relevant other main warehouse and sub warehouses, departments and services to ensure the timely and efficient receipt and dispatch of goods from the warehouse in support of their activities.
Performed Administration duties as Acting Camp Manager.
Responsible for camps in different files areas, in absence of camp manager. Arranged and managed the accommodation and food for all camp users and visitors. Responsible for all security arrangements within the camps. Attended time to time coordination meetings with other NGOs and INGOs. Prepared and sent daily camp occupancy report and fleet report to concern departments. Responsible for overall reporting to camp coordinator.
Responsible for loading/unloading and stocking of relief goods. Prepared logistics documents after each stock movement and reported to storekeeper. Updated bin cards and stock cards with under supervision of storekeeper. Maintained daily labor attendance sheet and payment sheet. Coordinated with staff on distribution points about each dispatching. Reported on time to storekeeper in any case of warehouse issues.
Over all GPA is 2.61 with specialization in Accounts.
Over all 53% marks obtained. Stand on 1st position in typewriting due to obtaining 124 marks out of 150 marks.
Over all 60% marks obtained. Got 1st position in Part 1st of SSC.