SHAHID T.M.C

 Manage Regional Director's calendar, arrange meetings and hotel and flight reservations.
 Greet visitors prior to meet senior staff, organize the meetings and prepare minutes.
 Receive telephone calls and emails most professional manner.
 Working in Accpacc (ERP System) for supplier payment processing.
 Handling of various office payments and petty cash management.
 Ensure proper availability of office stationery and ordering.
 Receive tender enquiries, coordination with Tendering Department and Main Contractor for the submission of Proposals within deadline.
 Submission of Payment Applications and follow up with Main Contractors for payment.
 Ensure timely updating of ARAMCO vendor account and other official registrations.
 Filing of Tender and Project related correspondence and documents properly with at most confidentiality.
 Submit weekly tender enquiries report and follow up with tendering department for timely submission.
 Handle all the correspondence professionally including letter & memorandum drafting.
 Arranging flight ticket booking, hotel reservation and rental car booking for senior staff.

• Supervise and manage all administrative duties of school management.
• Timely renewal of Iqama & issuing the exit re-entry visas for all the employees.
• Provide medical insurance for employees & claims management with the policy provider.
• Keep personnel files consisting of all the documents, employment contracts etc. in a professional manner.
• Employees leave processing & prepare staff benefits like end of service reward etc.
• Inviting applications for staff selection, review the CV and arrange the interview.
• Do daily bank depositing of fee collection and other bank transactions.
• Handling invoice for different payments and receipts.
• Arranging flight booking as well as hotel booking.
• Organizing and coordinating different school programmes and functions.
• Delegate, assign and monitor administrative and secretarial responsibilities among office staff.
• Handle all the correspondence professionally including letter & memorandum drafting.

➢ Worked as Executive Secretary in Bright Wires Company Ltd (STC and SECO Authorized Supplier), Riyadh, Saudi Arabia since November 2008 to November 2012.

• Proper coordination with suppliers and freight forwarders to ensure timely delivery of shipments.
• Handling Shipments from different international companies & processing shipment documents.
• Handle all business correspondences with domestic as well as international companies.
• Preparation of Quotation and issuing Purchase Orders properly.
• Presenting weekly shipment status report as well as business reports.
• Collect quotations from different companies and make negotiation for best price.
• Manage CEO meeting schedules and arrange flight booking as well as hotel booking.
• Coordinate and support other departments in administration works.
• Processing payment by Money Transfers and Letter of Credit.
• Ensure proper availability of office stationery and ordering.
• Filing of Saudi Telecom Company and Suppliers documents.