Document Controller & Project Coordinator National Cancer Screening Programs
Primary Health Care Corporation
Total years of experience :18 years, 1 Months
To act as a focal person to co-ordinate, manage, support and expand the activities in the Health Centers within Doha.
Provide efficient administrative and office management services to the National Cancer Screening Programs, ensuring work is completed effectively and efficiently within agreed timescales.
Maintaining and monitoring National Cancer Screening project plans, project schedules, work hours, budgets, and expenditures.
Organizing, attending, and participating in stakeholder meetings.
Create a project management calendar for fulfilling each goal and objective.
Review, analyze and report on KPIs/service data and report findings to the implementation monitoring team in service development.
Assist with the development of new strategies for increasing effectiveness and efficiency of the statistical methods section
Collect data from PHCC’s different personnel, classify and tabulate collected data, and perform analysis.
Assist with project monitoring and budget tracking.
Implementing an agreed list of priorities which forms a business plan for a department or whole organization.
To Checking the medical equipments and purchasing as per the requirement in Health Center Screening clinics .
Maintaining of departmental books and records with confidentiality.
Working with policies, guidelines, protocols and procedures for Service Development & Health Promotion department.
Assist in preparation for the annual financial budget preparation & proposals for the department
Receive, review and sort all incoming correspondences thru mail, faxes, e-mails, to chairman / department head office.
Preparation of project reports monthly & quarterly for different projects and assist in preparation of action plans using Gantt chart & MS project
Assists for various research activities in the Department
Prepare responses to correspondences pertaining to routine and technical inquiries.
Responsible for organizing departmental meetings, prepare meeting agenda and power point presentation for the meeting. Also attend meetings in order to record minutes & compile, transcribe using MS word processor and distribute minutes of meeting.
Maintain a filing system and keep records pertaining to reports and correspondences concerning the department.
Facilities verbal and written communication both intra and inter departmental.
Responsible for submitting requisitions for office materials as and when required.
Keep a control over the controlled documents by indexing timely in the systems
Receiving, Checking, Circulating right field( Electrical, Instrument, Civil, Piping, Mechanical) on ongoing project document (Melamine, Urea-1 Revamp, QAFCO-5 & 6 )
Organizing & maintaining the central archive for the whole controlled documents as per the procedure
Store and maintain electronically all the files in the server & archiving of obsolete documents for any cross reference & prepare and distribution of on call duty
Responsible for routing incoming e-mail and faxes to respective addressees, register company notice board announcements
To ensure status of books, relief valve files, specifications, manuals, calculations and mechanical completion and commissioning files are maintained properly.
To Removal of obsolete documents in compliance with quality system requirement & supervise activities of technical documents in central filing room.
To Ensure activities of allocating new drawing numbers, Providing Document ID code for electronic drawings and hard copies.
To ensure that new drawings are registered and records for all relevant drawings in Qafco Technical Document Management System are updated.
Coordinate with IT to upload Bulk Documents to QTDMS.
Coordinating the Admin related works and clearing & checking the papers of cargo and related goods
Coordinating the transportation of employees & Transportation of goods & cargo
Arranging the vehicles to the transportation of cargo & related goods
Coordinating the staff annual leaves & air tickets to the employees
Arranging the hotel & Special services of the managers & the Gust of the company
Handling the travel & transportation related accounts of the company
Experience in documentation of travel & logistic related work
Coordinating with clients and other
Delivery notes checked as per order & keeping full records up to completion of delivery.
Preparing Accounts Receivable & Payable, Cash Management & Bank Reconciliation
Maintaining day book, Ledger, Purchase orders, Cash book, Bank book, Purchase bills, Sales register, debtors &Creditors Reconciliation, Preparation of provisions for monthly closure, Ledger Scrutiny on quarterly basis, Supervision of Physical stock verification.
Finalization of Trial Balance with Balance Sheet schedule grouping.
Co-ordination with statutory & internal auditors, assisting accounts manager in preparing profit & loss and Balance sheet.
Bank deposits, Payments and reconciliation.
Evaluate monthly profit and loss account.
Preparation of individual salary statements on monthly basis.
Preparation of Depreciation statements.
Making Invoices & Document Management.
Maintaing the details of fund transfer & Reconciliation of Bank accounts.
Handling petty cash book & Cash collection
Preparing stock and material movement reports for the store
Preparation of staff shift schedule, time cards and driver schedules
Preparing delivery note and invoices against local purchase order (LPO)
Re-ordering finished goods from the factory to avoid stock out situation
Arranging the deliveries
Master of Commerce (M.Com) Madurai Kamaraj University Completed.
Bachelor of Commerce (B.Com) from A.C.K.H.M. I C A College, Thozhiyur (University of Calicut)