Admin Assistant cum coordinator
Sahara Net (ICT Provider in KSA)
Total years of experience :19 years, 0 Months
Experience in routine secretarial duties such as Handle Sales calls & forwarding to appropriate personnel’s,
Preparing correspondence letters, Memos, Sales Invoices, emails follow-up, and take care about the branch
staff request.
Hands of experience in Document filing, meeting arrangements, Facsimile, Ticket booking & accommodation
arrangements for the guests & staff members.
Creating the projects in CRM according to the salesman request & processing PO received from the clients
for the Projects.
Handling the Clients requests, Account Renewals, Project Implementation, and Payment Follow up via email
& CRM.
Preparing hardware stock list on bi-weekly basis and Delivery Note for the specified project and updating the
stock entry to purchasing on weekly basis.
Preparing the accounts statement on monthly basis & reporting to accountant for the cash / credit and
cancellation of invoices.
Responsible for Cash, Cheque deposits in bank for the sales invoices.
Handle of branch petty cash, preparing the staff expense report on monthly basis and update to accounts
department for the request of petty cash.
Coordinate with HR department to arrange for the interview for the candidates & arranging the
appointment as well monitoring the candidate assessment tests & forwarding the test results to HR Manager
along with the manager evaluation report.
Updating the staff attendance list & report to HR on weekly basis in case of staff sick leave, late, absent. Etc.
in order to include the details in staff payroll.
co-ordinating with Sales & Admin section.
Preparing Proposals according to the requirement & processing PO received from the clients for
construction Projects.
Sales Calls & Client queries attending.
Directing the client enquiries to the concerned sales man & making follow up unless the issue became
solved.
Preparing Product Return Notes (PRN) for the returned goods received from the clients & preparing stock
list on weekly basis to report to the Logistics manager.
Preparing reports about product sales performance to report to Sales Manager.
Payment follow up with the clients & co-ordinate with Accounts department.
Worked with Major importer of Tiles, Ceramics & Admin Assistant.
Preparing Proposals, letters, memos, delivery notes, processing PO received from the clients for
construction related Projects.
Attending Client calls & directing to the concerned team.
Making follow up with Air/Sea Shipments with the logistics company in order to collect the delivery order
for the shipment.
Responsible for collection follow-up, Hotel & Air tickets booking for colleagues & guests.
Worked in Major forwarder company as trainee.
Responsibilities of Sales calls and shipping inquiries attending.
Preparing and sending quotations to Customers / Clients.
Sending & Receiving Sales Leads to various ports of loadings and registering the Outcome of the
lead report.
Sending arrival notices to customers as per vessel manifest up on vessel arrival.
Rate corrections applying to the overseas agent’s office.
Independent Co-ordination with Overseas Agents through Telephones
Rates Filing Thru System
Efficiency & Punctuality of “ Team Management “ in production with “ Quality of Service”
Handling all documentation matters, Filing Properly.
First Class