Senior Accountant – Team Leader
Al Seer Marine Supplies & Equipment Company PJSC
Total des années d'expérience :17 years, 4 Mois
• Prepare and analyze accounts payable reports and metrics to support financial reporting and decision-making.
• Review and authorize all payments in both ERP and banking portal.
• Performing bank reconciliation on a regular basis (AED, USD & EUR currencies accounts.)
• Reconciliation GR/IR, intercompany, accruals, prepayments, Payroll GLs, VAT, and othersub ledgers.
• Preparing and passing monthly closing entries related to AP and payroll for the finalization of accounts.
• Preparation of VAT returns, and submission of VAT returns to the Federal Tax Authority - FTA.
• Maintain vendor master data, including payment terms, remittance information and other miscellaneous data and creation of new vendors database when necessary.
• Responsible for timely processing of accurate and legitimate vendor invoices (Large volume).
• Invoice verification by ensuring three-way matching for PO, GRN & Vendor invoices.
• Ensure all payment invoices received for processing are approved as per the companys approval matrix.
• Responding to vendor queries like payment plans, disputed invoices, and other issues.
• Final review and verification of monthly payroll data for both office and marine staff.
• Preparation of WPS / SIF files without any errors and upload them into the bank portal.
• Preparation and processing of the monthly payroll for all employees ensuring accuracy and forward to manager for approval to facilitate the timely, efficient, and effective payment of payroll.
• Reconcile all payroll data, to ensure that any changes or amendments for the month are accurately made and are duly supported by the necessary documentation.
• Preparation of MIS reports monthly and responsible for preparing departmental KPI dashboards.
• Dealing with internal and external auditors regarding the raised queries.
• Monitoring and supervising the team and meeting the deadlines.
• Feasibility study on opening new outlets.
• Preparation of annual budgets and forecasts for multiple restaurants providing insights, and recommendations to optimize financial performance.
• Checking the daily sales and making sure operation meets the target and take actions wherever required.
• Reviewing and authorizing the expense & payments for the entire group.
• Month end closing entries such as Debit note, J.V., overhead charges, in house payment entries, providing and releasing provisions.
• Preparation of monthly financial reports, Cash Flow statement & year-end reports for the group audit.
• Consolidating the group P&L and presenting the numbers with a dashboard presentation.
• Developing and maintaining budget and forecast, including variance analysis.
• Preparation and presentation of MIS, group P&L performance analysis through an interactive dashboard.
• VAT registration of new branches, implementation and filing the VAT returns.
• Reconciling the daily cash & credit card sales of all the outlets.
• Finalizing the cost of sales, controlling the wastage, and putting control over the inventory
• Analyze Ageing report of payables and receivables. Reconciling vendor outstanding payment on monthly basis and processing the payments as per due date.
• Reviewing the entire group payroll and preparing WPS transfer for 1, 000+ employees and 35 different outlets.
• Reviewing final settlement calculation and booking provisions against end of service and leave payables.
• Month end closing JV entries such as accruals, depreciation, prepayments, and other adjusting entries.
• Invoice verification by ensuring three-way matching for PO invoices - Vendor Invoice, Goods Receipt and Purchase Order.
• Reconciliation of supplier accounts, employee accounts, and salary payable accounts on monthly basis.
• Assisting the Group Finance Manager for the Budgets & MIS
• Preparation of audit schedules respond to inquiries both from internal and external auditors.
• Assisting in the preparation of financial statements such as profit and loss account, balance sheet, cash flow statement, and comparative financial statements.
• Assist in the preparation of budget and forecast, including variance analysis.
• Processed periodical accruals, prepayments, depreciation and allocated various provisions.
• Preparation of Bank Reconciliation Statement (Current Accounts, Salary Accounts & Project Accounts)
• Reconciliation of various accounts including Debtors/Creditors/Related Party.
• Monitor bank charges related to the letter of guarantee, letter of credit, and other bank guarantees.
• Final verification of payments for the suppliers and subcontractors.
• Final verification of monthly payroll statement, Cost allocation and update respective payroll ledgers.
• Preparation of WPS / SIF files for more than 3000 employees without any errors and upload into the bank portal.
• Final verification of employees leave settlement and final settlement (EOSB) calculations.
• Verification of all payments to suppliers, staff, and other external parties are made according to company policies and procedures.
• Responsible for timely processing of accurate and legitimate vendor invoices (Large volume).
• Co-ordinating with procurement and store with regards to PO variances and goods receipt.
• Maintain fixed assets register and prepare monthly depreciation entries.
• Handle month-end, quarter-end, and year-end closing activities.
• Monthly preparation of project-wise cost statements and project-wise profitability reports.
• Preparation of payment certificate and AR invoices for various projects without any errors.
• Preparation of project variances and submit variance reports to management.
• Creation of projects accounts in the accounting system.
• Dealing with internal and external Auditors with regards to the raised queries.
• Managing all the banking accounts of the company.
• Performing bank reconciliation on regular basis (AED, USD & JPY currencies accounts.)
• Updating currency exchange rates in SAP on a weekly basis.
• Assist in the preparation of the budget and long-range plan for each vessel.
• Monitor bank service fees and address quality issues.
• Keeping an excellent working relationship with banks and clients.
• Generating automatic payment proposal as per the approved aging report.
• Ensure all payment invoices received for processing are approved as per the companys approval matrix.
• Confirming the paying bank account and payees bank accounts as per the currency of the invoice to ensure zero exchange loss.
• Co-coordinating in EFT batch creation and dealing with a bank in case of issues with EFT files.
• Final verification of monthly payroll (for Office Staff, Cadets & Marine Staff) statement and prepare the statement of salary transfer.
• Final review of monthly pension calculation for UAE nationals and processing the payments.
• Final verification of employees final settlement calculation and release of the payment.
• Prepare the fund utilization and forecast after considering the present bank balances, expected receipts, and projected payments on a weekly basis.
• Reconciliation of accounts payable and receivable including inter-company accounts.
• Responsible for all cash management Journal vouchers and bank statement files to ensure ease of future reference.
• Dealing with internal and external auditors regarding the raised queries.
• Assisting Finance and Treasury Manager with any other ad hoc requirements.
• Responsible for implementing and managing chart of accounts in the ERP system to ensure accuracy in financial reporting and projection.
• Timely accounting of receipts from customers and regular reconciliation of balances with customer books.
• Dealing with foreign currencies like USD, EUR, GBP, AUD, JPY, NOK, SGD, AED, SAR, QAR, KWD, etc.
• Performing bank reconciliation including credit card accounts on regular basis.
• Reconciliation of accounts payable and receivable including inter-company accounts.
• Follow up with customers regarding late payments and place accounts on hold where authorized.
• Verification of monthly payroll, disbursement of salary on monthly basis.
• Responsible for handling petty cash and its accounting.
• Preparation of daily sales report and check the GP rates.
• Daily sales close at the retail outlet and integrate into GL correctly.
• Daily collection from hypermarket cashiers and prepares the daily sales report.
• Deposit all collected cash from sales complete the bank transactions and keep proper records.
• Monitor and reconcile the POS swipe machine transactions on regular basis.
• Cleared customer accounts by recording customer payments of checks and bank transfers.
• Reduced and controlled aged debts by proper dunning procedures and regular follow-ups.
• Dealing with internal and external Auditors about the raised queries.
• Other relevant accounting works.
• Periodical preparation of financial statements such as profit and loss account, balance sheet, cash flow statement, and comparative financial statements.
• Prepared annual budget and long-range financial plan for the future control of the company.
• Managed overall accounting operations including payables, receivables, payroll, and monthly reconciliations.
• Responsible for implementing and managing ERP system to ensure accuracy in financial reporting and projection.
• Responsible for keeping proper file records for all input and output taxes.
• Preparation, validation, and submission of monthly, quarterly, and yearly VAT returns as per the KVAT regulations.
• Finalization of tax accounts for a given period and file tax statements as required by the federal tax authorities.
• Reconciliation of Input and Output VAT Accounts on regular basis to avoid any discrepancies.
• Preparation of yearly closing stock statements as required by the federal tax authorities.
• Update master data for the changes in the tax rates, control, and monitor tax accounts to avoid discrepancies.
• Provide clarifications to sales tax officials for their queries during tax inspection.
• Final verification of payroll and submission of Employee Provident Fund and Employee State Insurance returns to the respective government departments.
• Managed reconciliation of bank accounts, vendor accounts, customer accounts, and other clearing accounts on monthly basis and resolved any discrepancies.
• Responsible for planning and conducting periodic stock audits, perpetual physical verification, and analysis of the reasons for the variance, if any.
• Preparation of various schedules, income statements, and balance sheet to file an Income Tax return.
• Conducted internal checks prior to the audit to resolve any discrepancies.
• Provide clarifications to auditors on balance sheet schedules and other queries.