Senior Facilities Supervisor
Waseef Asset Management Company
مجموع سنوات الخبرة :18 years, 9 أشهر
• Total facilities management agent works (TFMA)
• Hard and Soft maintenance services.
• PPMs, CMs, Service Plans
• Service Contracts/providers management.
• Service Requisitions, Service Orders, KPIs, SLAs
• Stakeholders management works
• Material and services Procurement work.
• Infra Projects/Facilities, Buildings taking over & handing over.
• Roads & Infrastructure Operation and Maintenance.
• Utilities tie-in works (dry and wet utilities)
• Permit to work procedures, QPRO (Qatar Programme for Road Opening and occupancy)
• Team lead, Supervision, and monitoring works
• Facilities, Operations, and Projects coordination
• Scope of work and statement of requirements define and development.
• Facilities/Infrastructure Enhancement works.
• Input and contributions in
o Projects design, SLAs, and project works.
o RFQs and RFPs, Tendering works
o Technical evaluation works, and Commercial evaluation works support.
• Infrastructure Ducts management works -
• Project coordination and handling work, participate and witness Testing and commissioning works.
• ISO, QMS, IMS etc. knowledge & work experience
• Meetings organization works, noting minutes.
• Effective weekly/monthly reports, presentations
• Develop trackers, forms, registers, templates.
• Correspondence management system (CMS), and Client/Customer relationship management (CRM)
• Knowledge in geographic information system (GIS)
• Accounting, Finance, and budget preparation skills.
• Energy efficiency management, and Cost and resource saving management works
• Administration and Document Management
• Facilitation in developers lease agreement.
• Final inspection of completed projects, snagging and de- snagging.
• Liaison with authorities as per work requirements - KM, PWA, CRA etc.
Job description (duties and responsibilities, but not limited to):
Oversees and manage Manateq Logistics Parks, sites, and plots inspection.
Planned preventive maintenance, CMS, Service plans etc. for assets, equipment, and infrastructure and utilities operation and maintenance.
Supervise and manage service providers/contracts works.
Monitor and report plots construction/operational observations.
Plots inspection activities, Preparation of violation reports, follow-up for corrective actions
Oversees plots Development compliance and Oversees plots Operational compliance.
Plots handover/orientation to investors, Providing of site and plot technical data to investors.
Address and resolve investors interface issues and provide technical support during construction.
Monitor and supervise plots to see lessees are meeting Manateq regulations.
Manage and oversees Open yards plots development in Al Karana and Al Khor Zones
Review and approve CPW (Permit to work) to investors, contractors.
Provide assistance to Design & projects departments during new projects design & build.
Oversee and management of requirements for installation of GSM (Mobile) towers in Zones.
Provide assistance in telecom duct Management subjects.
Water network flushing and commissioning
Completed projects handover/taking over process, review, and report of project close-out.
Define, develop, execute, and manage logistics park enhancement works,
preparation of budgetary reports, evaluation reports. enhancement works.
Services deliverable with effective coordination with stakeholders.
Planning, organizing and conducting PPM - HVAC, MEP, Elevators, Fire Fighting System, BMS system, CCTV system, Building Signage and other assets of property as per planned frequency schedule.
Coordinating with contractors for PPM, and respective corrective maintenance .
Asset Data collection and Management. Planning of Asset PPM services frequency and schedules.
Experience in Oracle eAM system
Reading, editing AutoCAD drawings.
CMMS system activities, Customer services
Planning, assigning tasks to MEP team. Managing schedules to meet regular & emergency works.
Planning and organizing Civil, Architectural, and painting works for properties.
Leasing admin duties
Daily, weekly, and monthly reports.
Material Procurement activities
# Preparation of intents as per the requirements for each and every project (based on field survey, contract quantities & BOMs).
# Enquires, quotations, Negotiating price & terms, comparisons, cost workout, examine of material sample, cross checking technical specifications, processing requirements and placing POs.
# Making financial budgets for required material and services related to each project.
# Follow up with vendors/transport towards safe packing, in time and safely receipt of material. Arranging insurance if required. Periodically checking physical stock and requirements.
# Checking documents with actual receipt of stock, BOQ verification, Technical specification etc.
# Verification of delivery notes, packing list, material documents, invoices and forwarding to concern departments for necessary postings.
# Monitor and manage Inventory by ensuring proper recording, consumption and valuation of inventory on monthly basis. And all other related works up to receipt of goods and submission of purchase documents to Accounts.
# Cash withdrawal, Deposit, RTGS payments, NEFT payments, Demand Drafts, Account Transfer & Cheque payments, SWIFT payment transactions etc. Employee’s salary transfers.
# Handling Credit Facilities accounts, Over draft accounts, Fixed deposits & Loan Accounts etc.
# Inland Letter of Credits & Foreign Letter of Credits. Revolving LCs, Transferable LCs etc.
# Bank Guarantees: BG documentation work, Bid securities, Performance BGs, Mobilization Advance BGs, Commercial BGs for material procurement etc.
# Import works: Documentation, Responsible for Import documents clearance, verification.
#And other concerned works related bank/imports.
# Supervise & Monitor all operational activities of accounts. Planning finance reports, budgets, analysis etc. Maintenance of cash book, petty cash. # Monitor all banking transactions i.e. Deposits, withdrawals, transfers, etc., as authorized signatories
# Evaluate, analyze and provide suggestions in finalizing the annual budgeting & Forecasting of various departments.
# Payment, Receipt, Journal entries, Contra Vouchers, bank payment and bank receipts vouchers posting in accounts software (Tally/Focus).
# Day to day finalization of cash and bank balance, Weekly Bank Reconciliation Statement (BRS).
# Preparation of Accounts Receivables & Accounts Payable Statements. Managing the Payables by ensuring Suppliers payment on time, supplier reconciliation, regularly reviewing aging report and timely monthly closing of A.P.
# Maintenance of Sundry Debtors & Creditors Ledgers and verification of Ledgers.
# Weekly verification of Bank Limits such as LC, BG, Loans & Deposit Accounts and passing necessary journal entries. Monthly verification of bank loans, cash loans etc.
#Preparation of sales invoices, debit notes, credit notes.
# Verification of purchase invoices with actual receipt of goods and posting in accounts. #Preparation of payrolls, and maintaining advance register etc. # Preparation of accounts ledgers, financial statements, trail balance, Profit & loss account statement, and Balance sheet.
# Prepare the monthly performance report/Business Analysis report.
# Conduct internal audits and ensure all procedures are complied thereof as per Company policy.
# Serve as Project Finance Manager for assigned projects.
# Prepare detailed monthly accounts and track the reconciliation of accounts.
# Liaising with external auditor by providing with all accounting schedules required and clear the audit related queries well before the deadline provided by HO.
# Managing the Fixed Assets of the company including fixed assets register maintenance, Addition / deletion of assets, monitoring of depreciation schedule.
# Keeping track of cash in hand and petty cash management.
#Submission of financial reports to Executive team for review.
# All correspondence work, performed document control duties.
# Perform general clerical duties; photocopying, faxing, data scan, mailing, filing etc.
# Responsible for routing and safeguarding of confidential reports. Expertise in document management techniques, including numbering, search and retrieval, document status check, supersede and revision control system.
# Setup and coordinate meetings and conferences. Maintain and distribute staff weekly schedules.
# Provide office orientation for new employees. Booking of travel tickets, hotels etc,
# Preparing transmittals for submission to Client/Consultant / Subcontractors for their review/approval/ action, receiving project quality documents, drawings, etc. through transmittals, updating the same in document management system and submitting to Project Manager for review & further action.
# Responsible for distribution of all techno-commercial information to the concerned departments.(as per the distribution matrix)
# Keeping up to date record of approved/submitted project quality documents/drawings etc. using master document register/electronic log and issue daily/weekly/monthly status reports for further action.
# Ensuring filing system as per Standard Filing Procedures for easy retrieval.
# And other duties as per requirement & assigned.
ACHIEVED DISTINCTION PERCENTAGE OF MARKS