Senior Contracts Manager
Bechtel
Total years of experience :34 years, 3 Months
• In accordance with project procedures, handled tender process from beginning to end; forming and issuing tender packages, tracking and closing queries, receiving and evaluating proposals, and providing input to the recommendations for award.
• Prepared and organized meetings/workshops, such as bid clarification and pre-award meetings, for the purpose of ensuring complete understanding and agreement between Bechtel, the client, and contractor on all contractual matters.
• Prepared and managed the preparation of contract documents for execution with Customer’s Legal Advisors. Prepared, maintain and managed the control of status reporting documents.
• Prepare, maintain, and manage the preparation and maintenance of registers, presentations, and correspondence.
• Performed other pre-award duties as assigned.
• Preparation, maintaining, and implementation of Contract & Commercial Management Procedures for the administration of Contracts.
• Performed and or manage the review of Contract terms and conditions to identify and monitor areas of risk, ambiguities, conflicts or deviations from the scope of work.
• Develop, implement, managed and or oversees appropriate mechanisms to monitor compliance with contract terms and conditions.
• Prepare look ahead plan for the complete plant in terms of operations, reliability and plan for TC submissions with inputs from multi disciplines.
• Liase between projects and contracts department to achieve the deliverables such as participation in tender preparation, technical and commercial evaluation and award.
• Response to different contractors on daily basis in terms of contractual obligations.
• Process close out and performance evaluation.
• Provide technical and contractual support, decisions and way forwards on dealing with ongoing contracts.
• Advise management on contracting strategies for obtaining best services at an economical price.
• Coordinate with other departments for system improvisation and attainment of enhancement in the business applications
• Ensuring that signed contracts are communicated to all relevant parties to provide contract visibility, awareness, and interpretation to support implementation.
• Significantly contributing to reviewing, preparing, and implementing administrative procedures for effective and economic
• performance within terms and conditions of the contract and policies approved by the Project Manager.
• Overseeing the procurement process, including advance review of plans and specifications, assistance in preparing solicitations, coordinating and scheduling pre-bid and post-bid clarification meetings, amendment preparation, and contract negotiations for Contract Manager Approval.
• Supervising the ongoing contracts, including monitoring contractors and compliance with the Contract Documents, and investigating problems & recommending corrective action.
• Producing correspondence and maintaining records necessary to ensure the effective administration of all Contractual matters.
• Administering, reviewing, and resolving claims, disputes, and contract to change negotiations.
• Supporting the project manager in contract close-out procedures to ensure that all terms and conditions of contracts have been complied with before final payment to the contractor.
• Shouldering the entire responsibility of handling all the daily contractual matters.
• Participated in the tendering process for the 3500 Homes residential Project
• Concluded the complete tendering and award process of the infrastructure and the projects development contract.
• Advised on the creation of change orders and variations in accordance with the contract.
• Prepared the presentations for the training requirement of the proponents and clients
• Negotiated contracts and obtained huge cost saving to the department to the core 150 Million Dollars
• Trained locals to attain the knowledge and skills.
• Developed md form and short form contracts procedures.
• Conduced commercial and headed the evaluation team.
• Handled high volumes of claims where contracts were terminated.
• Did complete analysis of vendor evaluation and utilized the info for future tenders
• Perfumed actions thru ECN and SAP
• Developed annual contracts forecast and allocated work assignments based on sequence of priority.
• Prepared management report weekly.
• Developed different templates for various needs of the routine process.
• Prepare and issue RFQ, receive, open the bids, distribute the bids, convene technical evaluation, lead commercial valuation and negotiations, contract awards.
• Advice and support the PMO on daily matters relating to reviewing drafting the letters to the main contractor and sub contractors
• Administered de scoping works and issued variations and change orders as and when required.
• Appraise staff, monitor their performance and ensure adherence to contracts plan, policies and procedures.
• Administration and the management of Contracts from receipt of PR to award
• PR distribution to Contracts Specialists
• Advising the end users with contractual support
• Appraise the management of the weekly progress report
• Developing the contracts procedures
• Actively participating in the negotiations and claims
• Challenging variations
• Review of Tender committee submissions, daily routine correspondences, LOA and contracts
• Advising the end users to forecast the requirements
• Recruitment of personnel required for the department
• Performing performance appraisal of staff
• Attending STC and TC meetings
• Provide feedback to management on the achievement of contracts department
• Attending the weekly operations meeting of the contracts department and appraise the management if the outcome of the meeting
• Resolving the disputes between the end user and the contractor by actively participating in the meetings
• Work allocation to specialist
• Responsible for the award of Major High Value EPC Contracts within the agreed time-table, by Participating in and contributing to the development of project contract strategies and plans for sourcing and selection process for major contractors. Lead the Tendering process for major contractors, including bidder pre-qualification, request for bids, bid evaluation and negotiation, securing stakeholder approval etc. Review EPC contractor’s request for changes to any term or condition of the EPC contract and assess benefit to company.
• Prepared the various Major Contracts for Management and Contractor signatures and Administrate EPC and all associated contracts(s). Develops and manage the projects contracts administration procedures. Validate the development and implementation of all contractors’ procedures. Validate the development and implementation of all contractors procedures.
• Implemented Contracting knowledge and expertise to add value and minimize cost and risk to projects. Provides guidance to the projects teams to ensure compliance with Contracts and Company procedures with regard to managing sub-contracts and procurements under the EPC packages.
• Validated Variation / change orders. Coordinate issuing Contracts Variation Order/Amendments and ensure corresponding approvals are obtained in accordance with company procedures. Contractually analyses the claims for avoidance / mitigation of any claims and maintain accurate, complete and comprehensive records.
• Ensured the final close-out of completed contracts(s) associated with the project by ensuring proper resolution of all outstanding issues, viz warranties, punch lists, performance reports, financial close out, release letter etc.
• Managed prequalification process for companies, when required. Managed tendering/contract process from inception to completion of Contract.
• Reviewed Scope of Work and finalized the scope in consultation with End users.
• Prepared Tender strategy for committee approval, if the Tender is single source or classified.
• Prepared draft Tender including Pricing mechanism, relevant appendices, suitable Terms and conditions and vetted for internal Review by the legal, Finance and End Users. Finalized Tender after incorporating comments where necessary. Floated the Tender. Issued Tender bulletins. Ensured the End Users provide the company estimate to the relevant committee before opening the bids. Collected the technical bids and issue the copies to the team involved in the technical evaluation process.
• Issued clarifications to bidders during technical evaluation. Concluded technical evaluation, finalized deviations and submit the report to the committee to open the commercial bids. Collected commercial bids. Chaired the commercial evaluation, issued commercial clarifications, resolved deviations and recommended negotiations. Prepared final evaluation report to committee for the award of contract.
• Issued Letter of Acceptance and ensured they submit the required Performance Bond and insurance as per contract’s requirement.
• Prepared draft Contract, vetted for internal review, and finalized the Contract and obtained signatures on the Contract by both parties and distributed the Contract to the relevant parties involved in the administration
• Advised end user departments to plan ahead for replacement tenders for expiring contracts.
• Provide contractual support to projects with specific focus on issues concerning contract interpretation related correspondence, contractor default on timeline provided by contract, review/evaluation of time extension claims. Participate in discussion within the claims committee to arrive at decisions.
• Reviewed variation requisitions. Approached contractors for downward/upward variations, conducted technical and commercial evaluations for variations and awarded as per management decision and Company policies and procedures. Processed claims, LD issues, default notices, notation agreements.
• Attended weekly, monthly coordination meetings with end users for the follow up of ongoing tenders. Prepared biweekly progress reports for management information.
• Assessed the risks and requirements of the company’s business opportunities, and provide advice to the Development Managers;
• Advised management, as well as the Legal and other departments on legal issues and risks around technical solutions and legal commitment; summarize and communicate commercial concepts for use by development managers;
• Developed standard and fallback terms to help standardize contracts; and negotiate Agreements for contract activities, as necessary. Developed the Terms & Conditions and procurement strategies for Senior Management;
• Assisted senior contracts manager with the management of and where appropriate, leading of all negotiations of the organization’s proposals, and contract change activities; so that the key contractual elements of negotiated contracts are implemented in program plans, and oversee program performance to assure the completion of contract requirements and deliveries;
• Established update or revise clear, streamlined policies and procedures for the company pertaining to contracts and supported the continuous improvement of standard form agreements and business processes
• Developed contracts/agreements for the company in general and the plant and the associated facilities, planned pretender and pre contract stages and pre contract award winning administration including commercial commitment, ensuring the contracting strategies and the ultimate contracts developed are consistent with industry approved policy, coordinated with sites for vendor support requirements, did commercial evaluation and negotiation.
• Provide support services in the “interpretation “of contracts during the course of administration and contracts” close out”
• Advised user departments on the adequacy of the technical scope of work to clarify requirements and obligations as per the agreed contracting strategy, identified deficiencies in scope of work, suggested modifications to technical scope to improve clarity.
• Prepared the Annual Acquisition Plan to cover user’s requirements for contracts related to all types of works, consultancy, manpower and services, including renewals of term agreements. Ensured the implementation of the Plan and to report on respective progress.
• To review and analyze the user contract request scope of work, bill of quantities, specification and respective drawings to ensure the availability of complete and adequate information.
• Drafted contract clauses and suggest modifications as and when required.
• Assisted in performing studies pertaining to market search and vendor sourcing.
PROJECT -1
National Industrial Gases Company, Phase -4 project Saudi Arabia, Design and engineering by Air products and chemicals 1998 - 2000.
• Performed complete contract administration for the 2000 TPD ASUGAS(NIGC) Phase 4 plant in Al jubail from inception to completion
• Prepared contract agreements for contractors of ALSTOM, DEMAG AIRPRODUCTS, SIEMENS, ensured supply QA, negotiated pricing revised contractual policies consistent to SABIC industry standards and Royal commission codes in the industrial city of Al- Jubail
• Maintained active coordination with process operations and commissioning departments at pre contract stage and at execution stage.
• Reviewed Agreements and arranged for users and Legal review towards finalizing release of Agreement.
• Ensured that contracts variations are analyzed and respective Change Orders are issued in accordance with the revised and approved scope.
• Ensured the validity of contractual claims, coordinate resolution and recommend appropriate action.
• Ensured that the Retention letters, completion certificates, Bank Guarantee and feedback information on Contractors performance are carried out in line with the procedures.
• Carried out other related duties related to contracts such as preparation of variations orders, claims, updating of contract price, Provisional Acceptance Certificate(PAC), Insurance coordination, coordination with finance with respect to performance and bid bonds etc, contract formation plan consultation with reference to contracts tender opening committee and its records
PROJECT -II,
Al-jubail petrochemical company (kemya), Saudi Arabia, Design and engineering by PARSONS USA, 1992-1998
• Prepared detailed Scope of work with inputs from Civil/ Electromechanical disciplines for the MTBE Expansion project. Prepared Tender document incorporating all Appendices, price schedule, payment terms and general conditions of Contract.
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• Supervised the constructions of civil projects in conjunctions with the approved designer drawings. Coordinated with electromechanical departments to incorporate their requirement.
• Performed quality controlling of construction by preparing check list of each inspection of different phases of construction progress and ensured all foremen at sites confirm compliance to the quality requirement.
• Supervised field tests, for soil, concrete, asphalt and review the results obtained from the laboratory fir their adherence to the specifications.
• Ordered cranes equipment and other constructions materials as and when needed for the work progress.
• Allocated work to engineers, foremen and assigned them the target achievements and ensured they met by conducting weekly progress monitoring meetings to review the progress and act accordingly with the input of resources for optimum production in case of slippage.
• Prepared monthly progress reports for the client to get the invoices being paid by client.
• Prepare procurement schedules, delivery schedules
• Performed estimating and costing for each project fofr bidding purposes.
• Achieved all the projects in time and as per approved schedule and allocated budget.
• Performed huge concrete pouring for runways.
• Executed all works as per the approved drawings and specifications. Raised inspection requests to Consultant Bechtel to ensure approval of work done. Implemented valid comments from Bechtel.
• Supervised the complete installations of HVAC works in the Service Level.
• Procured material from abroad and local in compliance with design drawings and ensured timely delivery for smooth functioning and un interruption of works.
• Ensured the adherence to the master schedule of works and maintained resources, material and manpower to achieve the targets as per the schedule.
• Attended the biweekly project progress meetings to present progress and receive instructions for the future two weeks work.