Executive Secretary
Al-Bayan Group
مجموع سنوات الخبرة :20 years, 5 أشهر
• Correspondence, drafting, filing and sorting them into different categories. Arranging travel schedule, make reservations from the responsible travel agent. Corresponding with incoming and outgoing e-mails. Preparing monthly Programs Grids for each channel of Saudi TV and preparing schedule of live football matches/ tournaments on Saudi TV (Al-Riyadiyah Channel), sending them to all agencies, clients and media buying units by e-mail. Keeping up to date contact information of agencies and clients including e-mail addresses. Fulfilling the time to time request and requirements of agencies and clients.
• Responsible for distribution of monthly magazine Speed Auto and bi-monthly magazine Nawaem to agencies and clients. Preparing Invoices and keeping track of payments from advertising agencies/clients. Preparing yearly Sales Reports and monthly schedule of advertisements in Magazine. Preparing distribution list of all advertising agencies/ clients and keeping track of up to date contact information of all companies. Corresponding with agencies and clients through e-mails or by fax. Keeping weekly track records of the competitors through Statex program. Handling and preparing petty cash statement.
• Preparing Internal memos, following day to day activities in office as instructed by Project Manager, purchasing stationery, kitchen items, maintenance of printers and copy machines. Responsible for receiving and sending courier and maintaining records. Communicate and solving the problems of labors and other staff with head office in Riyadh.
• Correspondence, drafting, filing and sorting them into different categories (i.e.) Sales, Purchases, General, Customer Information, Employee Information & Company Information. Verification of travelling bills, arranging travel schedule, make reservations from the responsible travel agent, responsible for arranging meetings, schedule preparing on internal memorandum. Preparing monthly Time sheets, Reminding Daily activities scheduled to the staff at all levels. Corresponding with incoming and outgoing e-mails (sort and distribute to appropriate staff), maintaining all Invoice information updated. Attending telephone calls, making quotations, purchase orders, request for quotation, etc.... Maintaining records for the minutes of meeting on the meetings held for the past and the present. Dealing with all petty expenses.
• Correspondence, drafting, filing and sorting them into different categories, corresponding with incoming and outgoing e-mails, maintaining all Invoice information updated. Attending telephone calls, making quotations, request for quotation, preparing indents, L/Cs, T/Ts and maintaining Sales Records, preparing yearly Sales Report.
• Presenting Catalogues of various companies to the client, convincing client to purchase, asking quotations as per client request with companies in China, Taiwan & Hong Kong, negotiating for the price with overseas companies.