GM Excutive Secretary
madar+
Total years of experience :16 years, 10 Months
• Responsible for all hotels reservation around the world.
• Responsible for all air tickets reservation.
• Translate all requested documents.
• Maintain hard copy and electronic filing system.
• Maintain office procedures.
• Schedule meetings and arrange conference rooms.
• Prepare agenda for meetings.
• Alert manager about cancelations or new meetings.
• Handling any information requests.
• Greet and receive visitor.
• Prepare confidential and sensitive documents.
• Coordinates office management activities.
• Determine matters of top priority and handle accordingly.
• Direct the general public to the appropriate staff member.
• Working in a professional environment.
• Finishing any requested task rapidly and professionally.
From 2007 to December 2013
CFO office manager
• The coordinator with our banks for any request and details.
• Making the daily bank position and review it with the CFO.
• Daily review of banks position and present it to CFO to take the necessary decision.
• Handling all expected payments requests and transfers it at their due time.
• Responsible for all foreign purchasing transfers to suppliers around the world.
• Responsible for opening import L/C and L/G with different banks and making follow up for any update.
• Record all transfers, L/C, L/G and payments at our operating system (Oracle 2011).
• Reviewing import and export L/C swift and make any require amendments.
• Follow up all foreign collection with our foreign customer.
• Follow up all foreign collection against L/C with our banks.
• Solving any update problems which happen at the procedure of transfer.
• Excellent following up for any opening issue for CFO.
• Make Insurance of shipping goods.
• Responsible for all documents coming for CFO approval and keeping a solid follow up process for all open issues.
• Coordinating Accounting and Costing department outcomes.
• General shorthand reports of meetings.
• Communicating with candidates to financial department.
• Manages the daily calendar for line manager and coordinates scheduled appointments.
• Prepares confidential correspondence and reports.
• Make all presentation.
From 2007 to 2010
Medical and Life Insurance
• Responsible for Medical care insurance of Group Companies and make good connect with our companies and Medical Care Company.
• Responsible for Life insurance and update our details with Life insurance company and refund all powerless and death claims.
• Responsible for receiving any problem from employees and solving it without taking any time.
• Responsible for revising all contract services with company needs and compare it with company use.
