شيماء أحمد

 Develop and execute purchasing strategies.
 Establish an effective and compliant process for procurement.
 Perform cost to reduce expenses and improve effectiveness.
 Forecast price and market trends to identify changes of balance in buyer-supplier power.
 Discuss and handle supplying contracts with suppliers as needed.
 Source for suppliers to obtain most reasonable price and specification quotation for the items needed.
 Craft negotiation strategies and close deals with optimal terms.
 Monitors document routing within the internal departments to facilitate the purchase process.
 Arrange shipping and delivery process.
 Ensure that all shipping documents are correct and meet the customs need to avoid any clearness problem.
 Coordinates with the suppliers to ensure that the specifications required in the orders are met.
 Evaluate existing and potential suppliers; recommend and implement changes in suppliers.
 Discuss and Finalize prices, shipping method and payment terms with overseas suppliers.
 Determines item delivery date and prepares necessary paperwork for warehouse delivery.
 Follow up and manage the stock level in warehouse.
 Follow-up pending orders and communicates with suppliers regarding the status. Take note of delivery constraints and communicate with warehouse regarding the reasons of delay.
 Receives delivered items with defect and coordinates with suppliers for repair or replacement based on the product warranty.
 Prepares necessary documents to facilitate payment of suppliers in coordination with Finance.
 Ensure with overseas orders will meet local standers.
 Arrange shipping methods and papers with shipping companies.
 Updates suppliers list contact details and services being provided.
 Updates item code listing in the Oracle system for proper identification of Purchase Requests.
 Generates reports from the system and prepares analysis regarding the product cost and purchase trends.

 Provide assistant and support to CEO, Strategic Operations on various projects such as new employee on boarding, According to Board calendar planning and staff communication.
 Analyze trends in vendor pricing and sales activity to determine correct timing of purchases.
 Handle and arrange for International Exhibition.
 Organizing international meetings and international events.
 Handle short and long term contracts with suppliers as needed.
 Discuss prices, shopping methods and payment terms with suppliers.
 Source for suppliers to fulfill the purchase requests of the departments and obtain most reasonable price and specification quotation for the items requested.
 Negotiate for best purchasing package (in terms of quality, price, terms, delivery and service) with suppliers and sub-contractors assigned.
 Maintain complete updated purchasing records/data and pricing in the system.
 Evaluate existing corporate purchasing policy and recommend changes as needed.
 Evaluate existing and potential suppliers; recommend and implement changes in suppliers
 Make recommendations on the use of alternate materials.
 Arrange shipping process with logistics department and shipping companies.
 Prepare monthly report for all stocks and needs to discuss with CEO and financial manager.
 Follow and arrange all payment needs with financial departments.
 Review and follow factory spare parts level stocks in warehouse.
 Follow and monitor with factor’s machines, spare parts status and needs with factory manager.
 Handling and monitoring claims to factories and vendors for defectives, shortage, missing parts.
 Responsible for company's accounts in all commercial chambers.

• Negotiate for best purchasing package (in terms of quality, price, terms, delivery and service) with suppliers and sub-contractors assigned.
• Maintain complete updated purchasing records/data and pricing in the system.
• Conduct competitor survey.
• Execution and monitoring of all regular purchasing duties.
• Coordinate with user departments and suppliers in the purchasing scope of work for projects assigned.
• Handling and monitoring claims to factories and vendors for defectives, shortage, missing parts.
• Support relevant departments with quotations for the purpose of tenders.
• Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered to site/store on time.
• Purchase and issue orders in accordance to specification.
• Plan and manage inventory levels of products.
• Delivers the complete procurement cycle for the overseas purchase, ensuring requirements are met in terms of time lines, cost, quality and specifications.

• • Design, implement and maintain procedures/office administrative systems
• Schedule meetings and appointments
• Write reports for senior management and delivering presentations.
• Attend meetings with senior management
• Organize company events and conferences
• Handle Travelling issues (hotel accommodation- ticketing - issuing visas) for company staff and for foreign guests.
• Organize meetings and managing databases.
• Handle the office layout and order stationery, equipment and furniture.
• Maintain the office condition and arranging necessary repairs.
• Manage office budgets.
• Serve as a link between management and employees by handling questions and interpreting.
• Assist in planning and implementing policies to all phases of human resources activities including employee development, training, organizational planning & development.
• Supervise and coordinate work activities of subordinates and staff relating employment.
• Handle annual performance review and annual salary review.
• Delegate tasks to junior employees.
• Organize induction programmers for new employees.
• Ensure that health and safety policies are up to date.
• Delegate work to staff and managing their workload and output.
• Assign and monitor clerical and secretarial functions.
• Provide general administrative support to our employees.