Shaju Lukose

• Budget preparation activities.
• Financial analysis, reporting and management activities.
• Review the accounting procedures and recommend improvements.
• Develop annual budget plan and finance plan.
• Monitor and manage all expense within the allotted budget.
• Prepare monthly financial report and expense report.
• Perform financial analysis to support business development planning.
• Create and maintain financial models to achieve set goals.
• Understand client needs through regular interaction and recommend financial solutions accordingly.
• Guide and motivate finance team to enhance productivity and revenue.
• Maintain in-depth knowledge of financial strategies and products.
• Develop and schedule training programs for finance staff.
• Build healthy and long term relationships with clients and all business partners.
• Identify potential customers for new business opportunities.

• Ensure timely issuance of PAV (Price Authorization Voucher).
• Timely issuance of Open Orders to the customers.
• Check the Purchase Order placed by the distributors.
• Co-ordinate between Customer Service, Distributors and Cluster Management to ensure smooth order approvals, processing, acknowledgement, invoicing and shipments.
• Track and make sure accurate arrival of orders based on open orders and financial forecast.
• Issue distributors Stock & Sales Report on a monthly basis.
• Create proper reports on status of orders and communicate it to Cluster Managers.
• Handle import/export of demo machines and samples.
•Handle Training Centre orders.

• Overall maintenance of Books of accounts / ensure processing of suppliers, employees and other claims in a timely manner according to defined SOPs.
• Ensure the integrity and correctness of all financial documents, data records up-keeping / filing / data management.
• Provide accurate forecast of operating expenses.
• Responsible for preparing and coordinating the annual budgets and the process with Cluster Managers, Business Unit Managers (BUMs) and Head of Finance, Finance and Reporting Analyst (FRA) and Business Process Analyst (BPA).
• Create Tools through Accounting Software to increase predictability and budget control.
• Manage and make sure that Alcon SOPs and adequate internal financial controls are followed. Keep all records/ files updated to ensure compliance tests and audits can be performed efficiently.
• Work closely with Head of Finance, FRA and BPA on all cluster related issues having financial implications.
• Provide adequate information and training for associates on Finance issues.
• Maintain various needed account reconciliations as well as Fixed Assets Register.
• Prepare various account analysis and adhoc analysis for area finance and regional management.
• Ensure the integrity, viability, and interoperability of country financial reporting processes and systems, including tax, inventory, corporate-control, payment and purchasing data.
• Provide timely statutory and country reporting information to stakeholders in the business, Corporate Finance and Corporate Treasury.
• Supervise and control all activities related to logistics operations, including Price Authorization Vouchers Process, Order Management in close contact with the Regional Customer Service Team.
• Supervise and coach local logistics specialist.
• Maintain and enhance good relationship with the distributor finance and logistics departments.
• Monitor In-Market inventory levels and report to Corporate Finance on a quarterly basis.
• Prepare various accruals on a monthly, quarterly and annual basis in coordination with Area Finance and FRA.
• Control the compliance of Cross Merchandise Agreements (CMA) and provide quarterly reports accordingly to Area Finance in coordination with the FRA and BPA.
• Work closely with Cluster Managers, help minimize inventory and provide collective sourcing and process optimization analyses.
• Key interfaces include: Finance head, Region GM, FRA, BPA, BUMs, Area Finance Group, Treasury Manager, HR.
• Participate in the forecasting and planning activities as they relate to Operating Expenses and coordinate the annual budget cycle for the cluster under the guidance of the BPA.

Key Responsibilities as Finance Manager - Management Accounting:-

• Monthly closing of 10 Legal Entities through SAP system.
• Check the data integrity in SAP system before closing and analyze the results and find the reason behind the variances.
• Consolidate and reporting of monthly P&L, Working Capital & Operational Cash Flow to the Region (Singapore).
• Reporting of Gulf & KSA Forecast P&L and Working Capital to the Region.
• Reporting of International Cost Centre & Local Cost Centre to the Region.
• JV (Joint Venture) results reporting to the Region.
• Lead the Customer Development & Supply Chain reporting team.
• Responsible for internal reporting of Daily Sales, Business Waste, Advance Report etc.
• Partner’s Profit Before Tax reporting.
• Assist the Gulf & KSA Financial Controller in all other internal and external requirements.
• Respond on queries from Region as well as on internal queries.
• Co-ordinate with other departments for the data requirement.

Key Responsibilities as Financial Analysis Manager:-

• Analyze financial information to produce forecasts of business, industry, and economic conditions for use in making investment decisions.
• Assemble spreadsheets and draw charts and graphs used to illustrate technical reports.
• Interpret data affecting investment programs, such as price, yield, stability, future trends in investment risks, and economic influences.
• Provide the Gross Margin Variance Analysis report to the brand investment team to get the full insight on future investment plans.
• Prepare plans of action for investment based on financial analyses.
• Present the LT Charts in the Gulf & KSA Directors Board Meeting based on the outcome of the Financial Analysis.

• Monthly closing of 13 Legal Entities through SAP system.
• Consolidate and reporting of monthly P&L, Working Capital & Operational Cash Flow including UVG/UPG, Gross Margin Variance Analysis etc. to the Region (Singapore).
• Reporting of Forecast to the Region.
• Responsible for Financial Reporting to the Region.
• Responsible for SCOA (Standard Chart of Accounts).
• Responsible for issuing the NAME LT (Leadership Team) Booklet on a monthly basis.
• Prepare LT Charts for LT meetings.
• Respond on queries from Region as well as on internal queries.

• Lead the Management Accounting team in preparing all the budgets and monthly forecasts.
• Reporting operating results of the company to the Business Group Office in South Africa through CARAT system. The job entails data consolidation and analysis for the 13 companies within the group. This includes Trading Results, Underlying Volume Growth, detailed Variance Analysis, Profit and Loss Accounts, Cash Flows, Indirects, Working Capital, Market Share information etc.
• Reply on queries from Business Group.
• Check the data integrity in SAP system before closing
• Responsible for Top-Down distribution in SAP system for Not Assigned Segments.
• Co-ordinate with other departments in the collection of data on time.
• Provide training to the Management Accounts team including new recruits to ensure delivery of quality output on time.

• Preparing Overdue Debtors aged analysis on a monthly/fortnightly basis and also providing historical summary for the same.
• A detailed comment on amount overdue from distributors as per the overdue statement giving reasons for the delay, short payments, disputed items and also reporting the status regarding various issues to the Group Financial Controller. Review the adequacy of all doubtful debt provisions on monthly/quarterly basis.
• Monitoring the bank value dates from payments received from customers and giving reasons for any such delays and also chasing customers for payments and providing all necessary information for the clients to facilitate prompt payment.
• Responsible for maintaining cordial relations with the clients. Reviewing and monitoring the Credit policy of the company regularly for Major Customers.
• Collection from Debtors and reconciliation of Debtors. Also a report stating the number of Days Sales Outstanding. Reconciliation of Customer accounts. Ensure proper allocation of receipts against the invoices for UG/SG receivables.
• Actively supporting Treasury Manager by preparing Cash Flow based on the Collections from customers and also advising the availability of funds to be placed with the Banks accordingly. Helping Treasury Manager by communicating with the Banks to take Forex cover for various currencies.
• Monitoring the Cash Flow position and helping Treasury Manger to effect inter company bank transfers in order to save cost of interest.
• Weekly Collections Forecast from debtors and working out the variance between the actual against the estimates and also giving the reasons for such variance.

• Assist the Manager by logical objectives by giving a number of possible solutions and alternatives and advise the best solution.
• Assimilate the complexities of the system and reduce it to basic logic.
• Develop the Software and Program Packages for Inventory Control System.
• Prepare System Manual and Operating and User Manuals.
• Assist and guide other Programmers and monitor progress of Software Development.

• Identify the objectives of Management and set goals for Software Projects.
• Study and analyze System Problems.
• Prepare Feasibility Reports, System Specification and design Documentations.
• Prepare the necessary Program or modify a Commercial Software.
• Implement the Developed System and Maintain it.

• Prepare Receipt and Payment Accounts.
• Prepare Profit and Loss Accounts.
• Prepare Trial Balance.
• Prepare Balance Sheet.
• Prepare Customers Accounts.
• Maintain other Accounting Journals such as Day Book, Cash Book etc.
• Handle Inventory Control System.
• Handle Filing System.
• Handle company’s all other Accounting Matters.