Shakeel Muhammad

Financial & Operational Control:
• Lead the preparation for various audits and assessments, including donor micro-assessment, SPOT checks,
HACT assessments, and internal/external audits.
• Develop finance manual as per UN regulations and reviewing policies, budgeting, recruiting, training and
conducting regular assessments of financial procedures.
• Create strategic business plans based on the analysis of the companys status and financial forecasts.
• Developed updated Procurement Manual covering all aspects of donor & local government regulation.
• Assist & implemented approved supplier list by utilizing framework agreement fortimely provision of goods
& services for project operations.
• Ensure timely preparation of all bank reconciliation at month end, while conduct daily cash count with
treasury coordinator.
• Participate and update annual project planning and budgets, defining strategies and providing advice to the
Program Manager in the field of logistics, supply management.
• Directly monitoring the implementation of logistics, supply activities in the (construction and rehabilitation
of CHCs, stock and supply of non-medical and medical material, fleet management and transport, water and
sanitation, vehicles and engines & equipment/installation.
• Assist procurement unit in tenders documents RFP on Acbar website for bulk purchases.
• Bridge management and employee relations by addressing conflict, grievances or other issues.
• Assist HR section for timely payroll generation for all core staff & project staff based on shared cost policy.
• Coordinate with HR for payroll records, including salary adjustments, deductions, and benefits, and reconcile
payroll accounts with financial statements.
• Ensure regular inventory checks and physical counts of assets at both the main office and provincial levels.

ACHIEVEMENTS:
• Identified Rs. 13milion inventory shortages through risk base auditing techniques.
• Identified Rs.179million fixed assets shortages during physical fixed assets audit.
• Identified Cash shortages of Rs.2.50million & charged to cashier upon his negligence.
• Deduction of Rs. 10.8million from contractors service invoice upon physical site verification.
• Identified huge production losses which is mitigated through re- cycling & pre audit check methods.

Internal Control:
• Designs, establishes, and maintains an organizational structure and staffing to effectively accomplish the organizations goals and objectives.
• Identify system weaknesses & its implications & recommended with appropriate solution for control.
• Developing an audit plan based on the organization’s risk profile keeping in view compliance with local relevant laws and regulations.

• Directs the overall operations of the internal audit department according to annual audit Plan
Procurement Control:
• Develop and implement service contract management instructions, policies, and procedures. Examine and re-evaluate existing service contracts and oversee regular rent, utility payments (i.e., electricity, water, gas, etc.), office and guesthouse maintenance contracts, and running costs procedures. Ensure that they are properly handled by Logistics and Supply Officer and Administration.
• Coordinate procurement section for manual & policies development for mitigation of risks in procurement
• Developing sound, cost-effective strategies for the purchasing of materials used in the production.
• Conducting cost analyses and setting benchmarks for improvement
• Identify potential suppliers based on project requirements
• Supervise administrative and finance Head office & Field staff for assigned tasks.
Human Resource Control:
• Conduct pre audit of all Administration & HR activities for timely & expedite execution of pay days, over time, allowances & payroll verification.
• Participate in analyzing staffing needs & costs, compensation & benefits, and performance review practices
• Supervise compliance with all employment regulations relating to payroll, health insurance & employee benefits.
• Ensure all national & international staff have valid contracts, updated and signed Terms of Reference
• Support HR Manager for monthly payroll generation & monitoring supervising staff leaves, holidays, overtime and contractual obligations.
Logistic Control:
• Oversee Company Logistic & Procurement operational compliance with local authorities & company rules & regulations.
• Supervising company Fleet operations in a well - organized cost-effective approach.
Treasury Control:
• Conduct daily cash count & month end bank reconciliation for up-to-date cash flow forecast.
• Ensure transparency & compliance in field offices financials & supporting documents.
Representation:
• Developing SOPs & workflows aligned to avoid Crisis & Conflict at head office as well as field offices
• Participate in inter-admin meetings with Banks, Major Vendors & Dealers for feedback & complaints.
Continuous improvement:
• Ensure periodic review, evaluation of existing policies & SOPs for any modification/amendment.
• Conduct investigative audits of all risk-based area as per defined risk matrix.
• Development of an internal control culture, including capacity building of finance/non finance staff.
• Liaise with the external auditors for smooth statutory audit finalization within deadlines.

Reporting:
• Report on area where principal control needs modification/changes for effective operations to Audit Committee.

ACHIEVEMENTS:
• Identified Rs. 13milion inventory shortages through risk base auditing techniques.
• Identified Rs.179million fixed assets shortages during physical fixed assets audit.
• Identified Cash shortages of Rs.2.50million & charged to cashier upon his negligence.
• Deduction of Rs. 100.8million from contractor’s service invoice upon physical site verification.
• Identified huge production losses which is mitigated through re- cycling & pre audit check methods.
Major Area of responsibility:

Internal Control:
• Designs, establishes, and maintains an organizational structure and staffing to effectively accomplish the organization's goals and objectives.
• Identified system weaknesses its implications & recommended with appropriate solution for control.
• Developing an audit plan based on the organization’s risk profile keeping in view compliance with local relevant laws and regulations.

• Directs the overall operations of the internal audit department according to annual audit Plan
Procurement Control:
• Develop and implement service contract, policies, and procedures. Examine and re-evaluate existing service contracts and oversee regular rent, utility payments (i.e., electricity, water, gas, etc.), office and guesthouse maintenance contracts, and running costs procedures. Ensure that they are properly handled by Logistics and Supply Officer and Administration.
• Coordinate procurement section for manual & policies development for mitigation of risks in procurement
• Developing sound, cost-effective strategies for the purchasing of materials used in the production.
• Conducting cost analyses and setting benchmarks for improvement
• Identified potential suppliers based on project requirements from open market on competitive prices.
• Supervise administrative and finance Head office & Field staff for assigned tasks.
Human Resource Control:
• Conduct pre audit of all Administration & HR activities for timely & expedite execution of pay days, over time, allowances & payroll verification.
• Participate in analyzing staffing needs & costs, compensation & benefits, and performance review practices
• Supervise compliance with all employment regulations relating to payroll, health insurance & employee benefits.
• Ensure all national & international staff have valid contracts, updated and signed Terms of Reference
• Support HR Manager for monthly payroll generation & monitoring supervising staff leaves, holidays, overtime and contractual obligations.
Logistic Control:
• Oversee Company Logistic & Procurement operational compliance with local authorities & company rules & regulations.
• Supervising company fleet operations in a well - organized cost-effective approach.
Treasury Control:
• Conduct daily cash count & month end bank reconciliation for up-to-date cash flow forecast.
• Ensure transparency & compliance in field offices financials & supporting documents.
Representation:
• Developing SOPs & workflows aligned to avoid Crisis & Conflict at head office as well as field offices
• Participate in inter-admin meetings with Banks, Major Vendors & Dealers for feedback & complaints.
Continuous improvement:
• Ensure periodic review, evaluation of existing policies & SOPs for any modification/amendment.
• Conduct investigative audits of all risk-based area as per defined risk matrix.
• Development of an internal control culture, including capacity building of finance/non finance staff.
• Liaise with the external auditors for smooth statutory audit finalization within deadlines.
Reporting:
• Report on area where principal control needs modification/changes for effective operations to Audit Committee.

Major Area of responsibility:
Budgeting & Cash Management
• Coordinate with Project management team for preparation of provincial annual budgets and support
technical staff in accordance with donors requirements.
• Ensure that Project team is timely extend help for any budget amendment, realignment & modification
regarding any additional work scope.
• To ensure that there are enough funds available in the country to execute the activities, supervising the
relevant reports and transactions (cash reconciliations, funds requests)
Coordination & Compliance
• Supervise project staff on the preparation of accurate budgets, fund requests and follow up the settlements
of funds transferred
• Overview the performance of local partners, ensuring the effective and transparent use of funds
• Ensure compliance with all USAID policies and regulations

Administration:
• Manage overall relationship with Banks and other relevant authorities.
• Supervise the overall logistics, Procurement of project material & store inventory.
• Prepared & supervise fixed assets register with proper code & tag number
• Ensure that procurement is as per USAID procurement manual.
• Handles successfully as documents police of all country documents & its dispatch to HO Singapore

∷ Ministry of Public Works (MPW)
∷ Ministry of Transport (MOT)
∷ Ministry of Mines & Industries (MMI)