Shalet Luis

Handling all HR aspects from “recruitment to retirement” and to ensure a high state of morale.

PAYROLL MANAGEMENT :
 Managing payroll functions, applying wide variety of policies, procedures and regulations relating to payroll operations and functioning of computerized payroll on HR System
 Managing payroll processing functions like computation of salaries, Statutory Payments such as social security for Kuwaiti Nationals, End Of Service Benefits / calculations including Salary Transfers, Overtime Calculations, Other Income & Deductions, Employee Code creation, Updating personal details etc.,

COMPENSATION & BENEFITS :
 Planning, directing and managing Compensation & Development activities of the company to maximize the strategic use of HR. Managing the benefits: HRA, Leave, Transport, Medical, Workmen’s Compensation, Bonus, Allowances, Incentives, Utilities etc. on Quarterly & annually basis.
 Responsible for managing & supervising implementation of job evaluation, sizing, grading structures, job families & bench-marking with survey benchmark.

RECRUITMENT & SELECTION:
 Understand, analyse and plan the manpower requirements in coordination with the heads of different functional and operational units; also preparing the budget estimates for recruitment.
 Managing the entire recruitment life-cycle for sourcing the best talent; carrying out interviews, recruitment, induction program, discipline, policies for new joining etc.
 Design and maintain smooth running of customized application for Manpower Planning; an application for Manpower projection, requisition, allocation & other activities related to Manpower.
 Managing the Organizational Structure in line with the Business Plan
 Implementation & Management of JD's Manual for various positions.
HR STRATEGIC PLANNING & MANAGEMENT:
 Conceptualizing & implementing development plans/policies for the accomplishment of designated HR targets/ strategies revolving Organization Development.
 Planning the various needs of human resources and preparing the budget estimates of their own.
 Conducting Employee satisfaction surveys.
 Employee counseling and mediation; dispute resolution.
 Formulating training policies and presentation to executive management.
 Liaising with law firms for any legal issues like licenses, cases etc.,
 Proven experience in handling: Employee Relation/Retention, Wages/Salary Administration, Labour Compliances in line with the country’s law, Exit Process
 Responsible for Employees residency stamping / renewal, Health cards, Renewal of all HR related contracts like Medical & Life Insurance, medical claims, Cancellation of insurance, House & Car Contracts, Office Rent etc.,

Handling complete Human Resource & Finance dept. responsibilities including;

Handling Complete Employees Payroll, Statutory Payments such as social security for Kuwaiti Nationals, End Of Service Benefits / calculations including Salary Transfers, Overtime Calculations Deductions including personal tickets, telephone bills etc.,
Respond to the queries related to payroll and keep record /informed to management of any changes of employee’s information.
Conducting joining formalities for new employees and ensure all the documents and information needed are collected to stamp their residency and for payroll.
Maintain and track staff records for Annual Leave (or any) and sick leave and ensure to amend in payroll in a timely manner.
Recommend improvements to the payroll systems and advise on employment law and best practice.
Preparing Job Descriptions & Maintaining all up to date records to provide CBK and CMA purpose
Taking care of Complete recruitment process including short listing CV’s, Screening, Taking Interviews, Preparing Offer letter, Residency Transfer etc.,
Proper documentation of HR records like maintaining employees attendance, personal files, contracts / offer letters, leave records, CV’s or if any personal information etc.,
HR Correspondence, Issuing Salary Certificates and Insurance letters from the Insurance Company while travelling etc.,
Renewal of all HR related contracts like Medical & Life Insurance, medical claims, Cancellation of insurance, House & Car Contracts, Office Rent etc.,
Coordinating with Head hunting agencies for new recruitment and implementation of employee referral program.
Calculation of Business Travel and Diem Expenses
Training arrangements
Taking care of Exit interview and Final Settlements
Handling Petty Cash
Coordinating with auditors for all the HR issues
Taking care of Employees benefits including parking card renewal, annual tickets etc.,
Supervising all the administrative and office boys tasks including stationery, grocery etc.,
Coordinating with Finance department for all the bank transfers, suppliers payments including routine cheques etc.,
Handling Companies accounts statements on a weekly and monthly basis
Providing Monthly Reports to the Management regarding employees compensation and any other benefits

Responsible for the budgeting, costing cost analysis of the Middle East Regions of HRD.
 Preparing Job Descriptions & Maintaining all Oracle HRMS HR records (Annual Leave, Sick Leave, Attendance, Residency status, Passport issues, etc., )
 Complete recruitment process - Short Listing CV’s, Screening Candidates, Manpower Planning, Preparing SDN’s and Manpower request forms, Letter of Intent, Contract for new hired candidates, residency transfer etc.,
 Liaise with Mandoop regarding Visas (Visit Visas, Issuing Work Visas, Transfer residency etc, brand licenses)
 Supervise monthly payroll and distribution of payroll slips
 Maintaining all the employees data i.e Medical Insurance cards, Health book etc.,
 Traveling arrangements to all the companies employees along with Business trip and hotel accommodations
 Manage Employee files and ensure employee records and archived safely
 Maintain high confidentiality on employees pays, packages and positions
 Responsible for the development and career planning for the HR support staff
 Invoice Tracking for entire HR department expenses i.e, ticket, hotel accommodation, recruitment charges etc.,
 Full control over all the employees company accommodation
 Issuing Salary certificates, Handling Petty Cash for Mandoop & Office Stationery
 Responsible for Cleaners (3rd party) and pest control for all restaurants on monthly basis
 Responsible for Exit Interview for all the employees

 Responsible for HR Budget (Manpower, Recruitment cost, Placement cost, Business Travels etc)
 Preparing Job Descriptions & Maintaining all Oracle HRMS HR records (Annual Leave, Sick Leave, Attendance, Residency status, Passport issues etc., )
 Complete recruitment process - Short Listing CV’s, Screening Candidates, Manpower Planning, Preparing SDN’s and Manpower request forms, Letter of Intent, Contract for new hired candidates, residency transfer etc.,
 Liaise with Mandoop regarding Visas (Visit Visas, Work Visas, Transfer residency etc)
 Supervise monthly payroll and distribution of payroll slips; Ensure timely and accurate processing of monthly payroll function
 Traveling arrangements to all the companies employees along with Business trip and hotel accommodations
 Responsible for managing and updating Oracle HRMS database
 Manage Employee files and ensure employee records and archived safely
 Maintain high confidentiality on employee pays, packages and positions
 Responsible for the development and career planning for the HR support staff
 Invoice Tracking for entire HR department expenses i.e, ticket, hotel accommodation, recruitment charges etc.,
 Arranging Visa for consultants, working actively in office administration, overall administration and upkeep of Conference room / Managers office.
 Organize all communication channels between various departments.

 Maintaining Books of accounts.
 Handling Daily Sales & Expenses, Bank Transactions (Bank Reconciliation, Checking of Letter of Credit), Stock taking, Price Tag, Bill Payment, Correspondence, employee Attendance.
 Monitor and control Inventory movement and production cost.
 Control about employees Salary, Leave, sick leave, Over time calculations, Provident fund etc. Preparing monthly bonus for the staff as per the policy.
 Preparing in Profit & Loss Account and Balance Sheet preparations at end of period.

 Assist the Chief Accountant in maintenance of company ledger.
 Preparation of Monthly statements / Control of Invoices. Maintaining the database of all customers and reviewing the relationships.
 Sending out quotes to customers. Stock Taking, Following Payment, Daily Expenses, Bank Transactions (Bank Reconciliation), Preparing Vouchers etc., Receiving cash statements from projects / departments, review and report on daily basis
 Preparing Cheques, Receive supplier’s invoices; match it with related purchase orders, goods receiving notes etc. Preparing payable transactions vouchers, in accordance to the Invoice / PO / etc.
 Organizing all communication channels between various departments.
 Correspondence, Attending Calls, Assigning jobs to employees, follow up
Jobs, Arranging Meetings, Track with all the contracts details, daily
Attendance